Taking a screenshot is a quick and easy method of saving and sharing what’s on your screen. But how to take screenshots directly from Zoom and share them on chat? Zoom desktop client has an in-built Zoom screenshot tool that you can use for this purpose. Let’s learn how to take and share instant screenshots on Zoom and how to troubleshoot common problems.
How To Use the Zoom Screenshot Tool on Windows, macOS, and Linux?
Zoom’s official screenshot tool is for the desktop client only and you can use it in the chat section.
Using the Zoom Screenshot Tool for Chats (Windows, macOS, and Linux)
For starting a chat, first, you need to add a contact. Skip this step if you want to send a screenshot on Zoom to someone who is already in your Zoom contacts.
Step 1: Open Zoom client and sign in.
Step 2: Add a contact by going to the Contacts tab.
Step 3: Click the ‘+’ sign adjacent to Contacts and Channels.
Step 4: Select the first option from the small list: ‘Invite a Zoom Contact’.
Step 5: Type the email address of the contact and hit Invite.
Now follow these steps to take and send an instant screenshot from your Zoom client using the Zoom screenshot tool.
Step 1: Go to ‘Chat’ from the Zoom home window.
Step 2: Click a contact from the sidebar on the chat window.
Step 3: Select ‘Screenshot’ below the typing area.
Step 4: Take a screenshot of the screen and edit it with the available tools on-screen and hit ‘Capture’.
Step 5: Write something in the typing section (optional) and then hit the arrow button or press enter to send.
Zoom’s screenshot tool is not available for the live meeting chat section. You can, however, Share Screen on a Zoom meeting from the controls. But many times, you only want to share a screenshot. You can accomplish this by using your operating system’s screenshot tool.
First, we’ll take the screen capture and save it to your device or cloud, and then share it on chat during a Zoom meeting.
1. How To Take Screenshots on Microsoft Windows
Step 1: Open the window from which you want to take the snap.
Step 2: Search ‘Snipping Tool’ and click it. A small app with controls would appear.
Step 3: Click ‘New’ and select the screen area you want to take a screenshot of.
Step 4: You can make changes to it with the tools above the screenshot and then click the disc icon to save.
Moreover, you can also use the keyboard shortcut for taking a screenshot for Microsoft Windows 10 and Windows 11. The steps above are the same except, in step 2, press Ctrl + Windows Key + S from your keyboard.
2. How To Take Screenshots on macOS
Step 1: Keep the snap-worthy window open and press Shift + Command + 3 to take a screenshot of the whole window.
Step 2: A thumbnail will be visible in the corner. Click to edit it or let it be saved to your computer.
For the screenshot of a portion of a window, press Shift + Command + 4 in step 1 and select the area for the screenshot.
3. How to Take Screenshots on Linux
Press Prnt Scr button on your keyboard to take a screenshot of your whole screen.
For a portion of a screen, press Shift + Prnt Scr and select the area. The screenshot will be saved in the Pictures folder.
Once you have saved the screenshot, you can share it on the Zoom meeting’s chat section like any other file.
Step 1: Move your cursor to the Zoom window and click ‘Chat’ from the controls that are below the live video. A sidebar to the right will open.
Step 2: In the chat section, click the file icon above the typing area.
Step 3: Select ‘Your Computer’ to upload a screenshot from your computer.
Step 4: Select the screenshot and open it. It will be shared on the meeting’s chat.
To send a screenshot to selective attendants of the Zoom meeting, use the ‘To’ option above the typing area and select from the menu.
How To Take Screenshots of Zoom Meetings Using Your PC?
You can also take a screenshot of the Zoom meeting.
Step 1: Open the Zoom desktop client and join or start a meeting.
Step 2: During the meeting, use Snipping Tool on Windows to capture a Zoom call screenshot. Mac users can press Shift + Command + 4 while Linux devices take screenshots if you press Shift + Prnt Scr.
The Zoom screenshot tool is only available for the Zoom desktop client. So, how to take screenshot in Zoom app? There is a file and picture-sharing option on the Zoom app’s chat section that we can use to share screenshots. For this, we’ll take screenshots using the built-in instant screenshot feature of your phone.
1. Taking Screenshots on Android and iOS
Step 1: Open the screen you want to capture.
Step 2: Press the Volume Down + Power button on Android and iOS. For older iPhones and iPads, press the Volume Down + Home button.
Step 3: A small thumbnail would be visible. Tap to edit and save it.
2. Sharing Screenshots on the Zoom App’s Chat Section for Android and iOS
If you haven’t added the contact you want to send the screenshot to, first add them as a contact.
Step 1: Open the Zoom app and tap ‘Contacts’.
Step 2: Tap the ‘+’ sign at the top right corner.
Step 3: Tap ‘Invite a Zoom Contact’.
Step 4: Type the email address and tap ‘Add’. The added contact will be visible in the ‘Contacts’ section.
Now we’ll show how to share a screenshot or any file on the Zoom app’s chat section.
Step 1: Open the Zoom app and select the contact you want to chat with. You can directly select a contact from the home screen or contacts.
Step 2: Tap the ‘+’ button at the bottom left corner.
Step 3: Tap ‘Send a File’ or ‘Photo Album’.
Step 4: A small list would appear. Select the location where you saved the screenshot and open it.
Step 5: Write something if you wish and tap the send icon.
Sharing Screenshots on Zoom During A Meeting
You can take a screenshot by following the above instructions. After it, perform these steps to send a screenshot during a Zoom meeting:
Step 1: Tap anywhere on the screen for the controls to show up.
Step 2: Tap the green ‘Share’ button.
Step 3: Select the location you saved the screenshot and open it.
Step 4: Your video will be paused and the screenshot will be shown to the meeting participants.
Step 5: You can tap ‘Stop Share’ to end the share and resume your video.
How To Take Screenshots of Zoom Meetings Using Your Android or iOS Phone?
Step 1: Open the Zoom app and start or join a meeting
Step 2: During the Zoom call, press the Volume Down + Power button on your phone.
Capturing And Saving A Screenshot with Your Computer While Using Zoom Web Portal
There is no chat feature on Zoom’s web portal so the screen capture tool of Zoom is also unavailable. You can take a screenshot from your computer’s screenshot tool and then share it as a screen share during a Zoom meeting on your browser.
The method of taking screenshots on Microsoft Windows, macOS, and Linux is explained in the earlier section. We will move ahead to show how to share a screenshot during a Zoom meeting on the Zoom web portal using your browser.
Warning: It’s not simple picture sharing. We will use the Share Screen feature to show the screenshot to participants. This method is not recommended for everyone.
Step 1: Open your browser and sign in to Zoom or paste the meeting link on your browser to join a meeting.
Step 2: If you signed in, click ‘Join Meeting or ‘Host A Meeting’.
Step 3: Click Launch Meeting twice to get the ‘Join from Your Browser’ option and click it.
Step 4: Keep the screenshot open that you want to show.
Step 4: On Zoom meeting, click anywhere on the screen to show controls below the video and click Share Screen. (This will record your screen.)
Step 5: A popup will request screen recording permission. Click ‘Entire Screen’ from the drop-down menu and click ‘Allow’.
Step 6: Now bring the screenshot to the front. Keep it there for some time.
Step 7. Stop the Share Screen and make sure that it is stopped.
How To Send Files, Camera Photos, and Audio Messages on Zoom Chat?
For Zoom Desktop Client
Step 1: Open the ‘Chat’ section on Zoom and click the contact to share files and audio messages.
Step 2: Click ‘File’ for sending any file or camera photo or click ‘Record’ to record an audio message.
Step 3: Click the send icon or press enter.
For Zoom Android App
Sending Files and Photos
Step 1: On the Zoom Chat screen, tap the ‘+’ sign
Step 2: Select ‘Photo Album’ or ‘Send a File’ to send any picture or file.
Step 3: Tap the photo or file to send and tap ‘Select’ and then ‘Done’.
Sending an Audio Message
Step 1: Tap the mic button
Step 2: A bigger button would appear. Tap and hold the big mic button to record audio and release it to send the audio message.
Screenshots make chats and meetings more fun and interactive. You can use Zoom’s native screenshot tool or your device’s in-built screenshot tool to take screenshots and share them on Zoom.