Zoom Screenshot Tool: Tips And Tricks

Taking a screenshot is a quick and easy method of saving and sharing what’s on your screen. But how to take screenshots directly from Zoom and share them on chat? Zoom desktop client has an in-built Zoom screenshot tool that you can use for this purpose. Let’s learn how to take and share instant screenshots on Zoom and how to troubleshoot common problems.

Zoom Screenshot window

How To Use the Zoom Screenshot Tool on Windows, macOS, and Linux?

Zoom’s official screenshot tool is for the desktop client only and you can use it in the chat section.

Using the Zoom Screenshot Tool for Chats (Windows, macOS, and Linux)

For starting a chat, first, you need to add a contact. Skip this step if you want to send a screenshot on Zoom to someone who is already in your Zoom contacts.

Step 1: Open Zoom client and sign in.

Step 2: Add a contact by going to the Contacts tab.

Step 3: Click the ‘+’ sign adjacent to Contacts and Channels.

Step 4: Select the first option from the small list: ‘Invite a Zoom Contact’.

Step 5: Type the email address of the contact and hit Invite.

Now follow these steps to take and send an instant screenshot from your Zoom client using the Zoom screenshot tool.

Step 1: Go to ‘Chat’ from the Zoom home window.

Step 2: Click a contact from the sidebar on the chat window.

Step 3: Select ‘Screenshot’ below the typing area.

Step 4: Take a screenshot of the screen and edit it with the available tools on-screen and hit ‘Capture’.

Step 5: Write something in the typing section (optional) and then hit the arrow button or press enter to send.

How To Take And Share A Screenshot During A Zoom Meeting (Windows, macOS, and Linux)

Zoom’s screenshot tool is not available for the live meeting chat section. You can, however, Share Screen on a Zoom meeting from the controls. But many times, you only want to share a screenshot. You can accomplish this by using your operating system’s screenshot tool.

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First, we’ll take the screen capture and save it to your device or cloud, and then share it on chat during a Zoom meeting.

1. How To Take Screenshots on Microsoft Windows

Step 1: Open the window from which you want to take the snap.

Step 2: Search ‘Snipping Tool’ and click it. A small app with controls would appear.

Step 3: Click ‘New’ and select the screen area you want to take a screenshot of.

Step 4: You can make changes to it with the tools above the screenshot and then click the disc icon to save.

Moreover, you can also use the keyboard shortcut for taking a screenshot for Microsoft Windows 10 and Windows 11. The steps above are the same except, in step 2, press Ctrl + Windows Key + S from your keyboard.

2. How To Take Screenshots on macOS

Step 1: Keep the snap-worthy window open and press Shift + Command + 3 to take a screenshot of the whole window.

Step 2: A thumbnail will be visible in the corner. Click to edit it or let it be saved to your computer.

For the screenshot of a portion of a window, press Shift + Command + 4 in step 1 and select the area for the screenshot.

3. How to Take Screenshots on Linux

Press Prnt Scr button on your keyboard to take a screenshot of your whole screen.

For a portion of a screen, press Shift + Prnt Scr and select the area. The screenshot will be saved in the Pictures folder.

Share a Screenshot on Zoom Chat During a Zoom Meeting

Once you have saved the screenshot, you can share it on the Zoom meeting’s chat section like any other file.

Step 1: Move your cursor to the Zoom window and click ‘Chat’ from the controls that are below the live video. A sidebar to the right will open.

Step 2: In the chat section, click the file icon above the typing area.

Step 3: Select ‘Your Computer’ to upload a screenshot from your computer.

Step 4: Select the screenshot and open it. It will be shared on the meeting’s chat.

To send a screenshot to selective attendants of the Zoom meeting, use the ‘To’ option above the typing area and select from the menu.

How To Take Screenshots of Zoom Meetings Using Your PC?

You can also take a screenshot of the Zoom meeting.

Step 1: Open the Zoom desktop client and join or start a meeting.

Step 2: During the meeting, use Snipping Tool on Windows to capture a Zoom call screenshot. Mac users can press Shift + Command + 4 while Linux devices take screenshots if you press Shift + Prnt Scr.

How To Take and Share Screenshots on Zoom Chat for Android and iOS

The Zoom screenshot tool is only available for the Zoom desktop client. So, how to take screenshot in Zoom app? There is a file and picture sharing option on the Zoom app’s chat section that we can use to share screenshots. For this, we’ll take screenshots using the built-in instant screenshot feature of your phone.

1.   Taking Screenshots on Android and iOS

Step 1: Open the screen you want to capture.

Step 2: Press the Volume Down + Power button on Android and iOS. For older iPhones and iPads, press the Volume Down + Home button.

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Step 3: A small thumbnail would be visible. Tap to edit and save it.

2.   Sharing Screenshots on the Zoom App’s Chat Section for Android and iOS

If you haven’t added the contact you want to send the screenshot to, first add them as a contact.

Step 1: Open the Zoom app and tap ‘Contacts’.

Step 2: Tap the ‘+’ sign at the top right corner.

Step 3: Tap ‘Invite a Zoom Contact’.

Step 4: Type the email address and tap ‘Add’. The added contact will be visible in the ‘Contacts’ section.

Now we’ll show how to share a screenshot or any file on the Zoom app’s chat section.

Step 1: Open the Zoom app and select the contact you want to chat with. You can directly select a contact from the home screen or contacts.

Step 2: Tap the ‘+’ button at the bottom left corner.

Step 3: Tap ‘Send a File’ or ‘Photo Album’.

Step 4: A small list would appear. Select the location where you saved the screenshot and open it.

Step 5: Write something if you wish and tap the send icon.

Sharing Screenshots on Zoom During A Meeting

You can take a screenshot by following the above instructions. After it, perform these steps to send a screenshot during a Zoom meeting:

Step 1: Tap anywhere on the screen for the controls to show up.

Step 2: Tap the green ‘Share’ button.

Step 3: Select the location you saved the screenshot and open it.

Step 4: Your video will be paused and the screenshot will be shown to the meeting participants.

Step 5: You can tap ‘Stop Share’ to end the share and resume your video.

How To Take Screenshots of Zoom Meetings Using Your Android or iOS Phone?

Step 1: Open the Zoom app and start or join a meeting

Step 2: During the Zoom call, press the Volume Down + Power button of your phone.

Capturing And Saving A Screenshot with Your Computer While Using Zoom Web Portal

There is no chat feature on Zoom’s web portal so the screen capture tool of Zoom is also unavailable. You can take a screenshot from your computer’s screenshot tool and then share it as a screen share during a Zoom meeting on your browser.

The method of taking screenshots on Microsoft Windows, macOS, and Linux is explained in the earlier section. We will move ahead to show how to share a screenshot during a Zoom meeting on the Zoom web portal using your browser.

Warning: It’s not simple picture sharing. We will use the Share Screen feature to show the screenshot to participants. This method is not recommended for everyone.

Step 1: Open your browser and sign in to Zoom or paste the meeting link on your browser to join a meeting.

Step 2: If you signed in, click ‘Join Meeting or ‘Host A Meeting’.

Step 3: Click Launch Meeting twice to get the ‘Join from Your Browser’ option and click it.

Step 4: Keep the screenshot open that you want to show.

Step 4: On Zoom meeting, click anywhere on the screen to show controls below the video and click Share Screen. (This will record your screen.)

Step 5: A popup will request screen recording permission. Click ‘Entire Screen’ from the drop-down menu and click ‘Allow’.

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Step 6: Now bring the screenshot to the front. Keep it there for some time.

Step 7. Stop the Share Screen and make sure that it is stopped.

How To Send Files, Camera Photo, and Audio Message on Zoom Chat?

For Zoom Desktop Client

Step 1: Open the ‘Chat’ section on Zoom and click the contact to share files and audio messages.

Step 2: Click ‘File’ for sending any file or camera photo or click ‘Record’ to record an audio message.

Step 3: Click the send icon or press enter.

For Zoom Android App

Sending Files and Photos

Step 1: On the Zoom Chat screen, tap the ‘+’ sign

Step 2: Select ‘Photo Album’ or ‘Send a File’ to send any picture or file.

Step 3: Tap the photo or file to send and tap ‘Select’ and then ‘Done’.

Sending an Audio Message

Step 1: Tap the mic button

Step 2: A bigger button would appear. Tap and hold the big mic button to record audio and release it to send the audio message.

Conclusion

Screenshots make chats and meetings more fun and interactive. You can use Zoom’s native screenshot tool or your device’s in-built screenshot tool to take screenshots and share on Zoom.

FAQs

What are the prerequisites for using the Zoom Screenshot Tool?

If you’re a Windows, macOS, or Linux user, your Zoom client’s version should be 5.2.x or higher. For Android and iOS users, check if the version of your Zoom app is 5.2.x or higher. If your account has an admin, make sure the admin has allowed chat features.

I can’t see the screenshot tool on Zoom’s chat section?

Firstly, the native Zoom screenshot tool is only available for the Zoom desktop client. If you’re unable to see the tool on your computer, check for updates.
Go to Zoom client > Profile Picture > Check for Updates.

What If I use a third-party software to take a screenshot for Zoom?

You can use any tool to take a screenshot for Zoom and of Zoom. It’s recommended to use the in-built screenshot tool of your operating system.
·        For Microsoft Windows use the Snipping Tool
·        Mac users press Shift + Command + 4
·        For Linux, press Shift + Prnt Scr
·        On Android and iOS devices, press Volume Down + Power button.

Does Zoom tell you if someone takes a screenshot?

Unfortunately, no. If you’re attending a Zoom meeting or chatting live on any platform of any sort, your screenshot can be taken without your permission. If you’re capturing a screenshot of a Zoom meeting, it would be a good practice to take permission from the participants or at least announce that you’re taking a screenshot.

How do you screenshot without the volume button?

Most devices have a screenshot option in the quick access menu. Simply slide down to see the notification menu and tap the screenshot icon. If your device doesn’t have this option, you can install a screenshot-taking app from Google Play or App Store.

How do I recover a screenshot folder in Windows 10?

Mostly, screenshots taken from Snipping Tool are saved to the Pictures folder. Go to File Explorer and find Pictures on the left side of the screen under Quick Access. If you can’t find it, open Snipping Tool > capture anything > click save. It will open the location of your last saved screenshot.