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Mastering SharePoint PowerShell: A Comprehensive Guide

In this article, we delve into the world of SharePoint PowerShell, exploring its capabilities for efficient administration, automation, and customization. Join us as we unlock the full potential of SharePoint through the power of PowerShell, empowering you to effectively manage and optimize your SharePoint environment.

How to Install the SharePoint PowerShell Online Module?

To install the PowerShell SharePoint Online module, you can follow these steps:

  • Open a PowerShell session with administrative privileges.
  • Run the following command to install the SharePoint Online Management Shell module:
Install-Module -Name Microsoft.Online.SharePoint.PowerShell
Mastering SharePoint Management with PowerShell: A Comprehensive Guide
  • If prompted to install from an untrusted repository, you can proceed by typing “Y” and pressing Enter.
  • Wait for the module to be downloaded and installed on your system.
  • Once the installation is complete, you can import the module using the following command:
Import-Module -Name Microsoft.Online.SharePoint.PowerShell
How to Install the PowerShell SharePoint Online Module?
  • This will make the SharePoint Online cmdlets available for use in your PowerShell session.

After installing and importing the module, you can connect to SharePoint Online using the Connect-SPOService cmdlet and start managing your SharePoint Online environment through PowerShell.

How to Connect with PowerShell SharePoint Online?

Administrator Account without MFA

To connect to SharePoint Online using PowerShell with an administrator account that does not have multi-factor authentication (MFA) enabled, you can follow these steps:

  • Open a PowerShell session with administrative privileges.
  • Import the SharePoint Online Management Shell module by running the following command:
Import-Module -Name Microsoft.Online.SharePoint.PowerShell
Administrator Account without MFA
  • Connect to SharePoint Online by running the following command:
Connect-SPOService -Url "https://your-domain-admin.sharepoint.com" -Credential (Get-Credential)
Administrator Account without MFA
  • Replace the domain URL abovea with the URL of your SharePoint Online administration site.
  • When prompted, enter the credentials of the administrator account that does not have MFA enabled. This will establish a connection to SharePoint Online.

After successfully connecting, you can use the SharePoint Online cmdlets to manage your SharePoint environment using PowerShell.

Administrator Account with MFA

  • Open a new PowerShell session.
  • Run the following commands to connect to SharePoint Online:
# Import the required modules 
Import-Module -Name SharePointPnPPowerShellOnline 

# Connect to SharePoint Online 
Connect-PnPOnline -Url "https://your-domain.sharepoint.com/sites/your-site" -UseWebLogin
Administrator Account with MFA
  • Replace the domain name with the URL of your SharePoint Online site.
  • A sign-in dialog box will appear, prompting you to authenticate with your administrator account. Follow the prompts to complete the authentication process, including any MFA verification steps.

PowerShell SharePoint Module Management

Making a New SharePoint Site

To create a new SharePoint site using PowerShell and the SharePoint Online Management Shell, you can follow these steps:

  • Open PowerShell with administrative privileges.
  • Import the SharePoint Online Management Shell module by running the following command:
Import-Module -Name Microsoft.Online.SharePoint.PowerShell
Making a New SharePoint Site
  • Connect to your SharePoint Online environment by running the following command:
Connect-SPOService -Url https://your-domain-admin.sharepoint.com
Making a New SharePoint Site
  • Replace the example domain above with the URL of your SharePoint Online admin site.
  • Create a new SharePoint site using the New-SPOSite cmdlet. Specify the required parameters for the new site, such as the title, URL, template, and storage quota. Here’s an example command:
New-SPOSite -Title "New Site" -Url https://your-domain.sharepoint.com/sites/newsite -Template "STS#0" -StorageQuota 1000
Making a New SharePoint Site

Site Group Generation

To generate site groups using PowerShell and the SharePoint Online Management Shell, you can follow these steps:

  • Open PowerShell with administrative privileges.
  • Import the SharePoint Online Management Shell module by running the following command:
Import-Module -Name Microsoft.Online.SharePoint.PowerShell
Site Group Generation
  • Connect to your SharePoint Online environment by running the following command:
Connect-SPOService -Url https://your-domain-admin.sharepoint.com 
Site Group Generation
  • Replace the example domain given above with the URL of your SharePoint Online admin site.
  • Retrieve the SharePoint site where you want to generate the groups by running the following command:
$site = Get-SPOSite -Identity https://your-domain.sharepoint.com/sites/yoursite 
Site Group Generation
  • Replace the example domain given above with the URL of the target SharePoint site.
  • Generate a new SharePoint group using the New-SPOSiteGroup cmdlet. Specify the required parameters for the group, such as the name, owner, and permissions. Here’s an example command:
New-SPOSiteGroup -Site $site -Group "New Group" -Owner "owner@your-domain.onmicrosoft.com" -PermissionLevels "Read", "Contribute"
Site Group Generation
  • Replace “New Group” with the desired name for your group, and the example mail address with the email address of the group owner. You can also customize the permission levels based on your requirements.
  • Repeat the previous step for each group you want to generate.

Making Site Users Lists

To create site user lists using PowerShell and the SharePoint Online Management Shell, you can follow these steps:

  • Open PowerShell with administrative privileges.
  • Import the SharePoint Online Management Shell module by running the following command:
Import-Module -Name Microsoft.Online.SharePoint.PowerShell
Making Site Users Lists
  • Connect to your SharePoint Online environment by running the following command:
Connect-SPOService -Url https://your-domain-admin.sharepoint.com
Making Site Users Lists
  • Replace the example URL with the URL of your SharePoint Online admin site.
  • Retrieve the SharePoint site where you want to create the user list by running the following command:
$site = Get-SPOSite -Identity https://your-domain.sharepoint.com/sites/yoursite
Making Site Users Lists
  • Replace the domain name with the URL of the target SharePoint site.
  • Create a new SharePoint list using the New-SPOList cmdlet. Specify the required parameters for the list, such as the title and template type. Here’s an example command to create a custom list:
New-SPOList -Site $site -Title "User List" -Template "Custom List"
Making Site Users Lists
  • Replace “User List” with the desired title for your list and “Custom List” with the appropriate template type.

Blacklist Users from Site Groups

To blacklist users from SharePoint site groups using PowerShell and the SharePoint Online Management Shell, you can follow these steps:

  • Open PowerShell with administrative privileges.
  • Import the SharePoint Online Management Shell module by running the following command:
Import-Module -Name Microsoft.Online.SharePoint.PowerShell
Blacklist Users from Site Groups
  • Connect to your SharePoint Online environment by running the following command:
Connect-SPOService -Url https://your-domain-admin.sharepoint.com
Blacklist Users from Site Groups
  • Replace “https://your-domain-admin.sharepoint.com” with the URL of your SharePoint Online admin site.
  • Retrieve the SharePoint site where the site group exists by running the following command:
$site = Get-SPOSite -Identity https://your-domain.sharepoint.com/sites/yoursite
Blacklist Users from Site Groups
  • Replace the example link with the URL of the target SharePoint site.
  • Retrieve the site group from which you want to blacklist users by running the following command:
$group = Get-SPOSiteGroup -Site $site -Identity "Group Name"
Blacklist Users from Site Groups
  • Replace “Group Name” with the name of the site group.
  • Retrieve the user(s) that you want to blacklist from the site group by running the following command:
$user = Get-SPOUser -Site $site -LoginName "user@domain.com"
Blacklist Users from Site Groups
  • Replace the example email address with the login name of the user you want to blacklist.
  • Add the user(s) to thwe blacklist of the site group by running the following command:
Set-SPOSiteGroup -Site $site -Group $group -DenyAddAndCustomizePages -AddUserOnly -AddUser $user 
Blacklist Users from Site Groups
  • This command adds the user(s) to the site group blacklist, preventing them from adding or customizing pages in the site.

Is Learning the Start-Process Cmdlet in PowerShell Essential for Mastering SharePoint PowerShell?

Learning the mastering powershell startprocess cmdlet in PowerShell is crucial for those aiming to excel in SharePoint PowerShell. This cmdlet allows users to initiate new processes, enabling automation and management of SharePoint tasks. By understanding this fundamental command, one can navigate and optimize SharePoint environments efficiently.

PowerShell SharePoint Online Automation

PowerShell SharePoint Online automation refers to the use of PowerShell scripting to automate tasks and operations in SharePoint Online, which is part of the Microsoft 365 suite. PowerShell provides a powerful and efficient way to manage and administer SharePoint Online, allowing you to perform various actions programmatically.

PowerShell SharePoint Online automation helps you save time, increase efficiency, and maintain consistency in managing your SharePoint Online environment. It is particularly useful for organizations with complex or large-scale SharePoint deployments that require frequent administration and maintenance tasks.

With PowerShell SharePoint Online automation, you can streamline and expedite common administrative tasks, perform bulk operations, enforce governance policies, and achieve consistent configurations across your SharePoint Online environment. Here are some examples of what you can automate:

  1. Site provisioning
  2. List and library management
  3. User and group management
  4. Content migration
  5. Site customization
  6. Workflow automation
  7. Reporting and monitoring

To perform SharePoint Online automation using PowerShell, you need to install the SharePoint Online Management Shell module and establish a connection to your SharePoint Online environment using the Connect-SPOService cmdlet. Once connected, you can use various SharePoint Online cmdlets to interact with sites, lists, users, permissions, and more.