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Top 100 SAP SD Interview Questions and Answers

Top 100 SAP SD Interview Questions and Answers

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1. What is SAP SD and its role in an organization?

Answer:
SAP SD stands for Sales and Distribution. It is a module in SAP ERP that manages sales and customer service. It handles processes such as sales order processing, pricing, billing, shipping, and more. Its role is to streamline the sales process and enhance customer satisfaction.


2. How do you create a sales order in SAP SD?

Answer:
To create a sales order in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Order > Create (VA01).
  3. Enter the required details like customer, material, quantity, etc.
  4. Save the sales order.
Transaction Code: VA01

// ABAP Code for creating a sales order
DATA: ls_header TYPE bapi_salesorder_createfromdat1,
      lt_items TYPE TABLE OF bapi_salesorder_createfromdat1x.

// Populate ls_header and lt_items with necessary data.

CALL FUNCTION 'BAPI_SALESORDER_CREATEFROMDAT1'
  EXPORTING
    salesdocument = ls_header
  TABLES
    return        = lt_items.

Official Reference: Creating Sales Order in SAP SD


3. Explain the purpose of pricing procedure in SAP SD.

Answer:
A pricing procedure in SAP SD determines the calculation of prices for goods and services. It defines how condition types (like discounts, surcharges) are used in pricing. It considers factors such as customer, material, quantity, and more to determine the final price.


4. How do you create a delivery document in SAP SD?

Answer:
To create a delivery document in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Logistics Execution > Outbound Process > Delivery Processing > Create (VL01N).
  3. Enter the required details like sales order, shipping point, etc.
  4. Save the delivery document.
Transaction Code: VL01N

// ABAP Code for creating a delivery document
DATA: ls_header TYPE likp,
      lt_items  TYPE TABLE OF lips.

// Populate ls_header and lt_items with necessary data.

CALL FUNCTION 'BAPI_OUTB_DELIVERY_CREATENOREF'
  EXPORTING
    delivery_header       = ls_header
  TABLES
    delivery_items        = lt_items.

Official Reference: Creating Delivery Document in SAP SD


5. What is the purpose of the billing document in SAP SD?

Answer:
A billing document in SAP SD is used for invoicing the customer for goods or services provided. It contains details like prices, taxes, terms of payment, and payment methods. It serves as a legal document for both the seller and the buyer.


6. How do you create a billing document in SAP SD?

Answer:
To create a billing document in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Logistics Execution > Shipping > Deliveries > Billing > Create (VF01).
  3. Enter the delivery document number.
  4. Verify billing details and save the document.
Transaction Code: VF01

// ABAP Code for creating a billing document
DATA: ls_header TYPE vbrk,
      lt_items  TYPE TABLE OF vbrp.

// Populate ls_header and lt_items with necessary data.

CALL FUNCTION 'BAPI_BILLINGDOC_CREATEMULTIPLE'
  EXPORTING
    billingdataheader  = ls_header
  TABLES
    billingdatapart    = lt_items.

Official Reference: Creating Billing Document in SAP SD


7. What is a condition type in SAP SD?

Answer:
A condition type in SAP SD represents a pricing element in a pricing procedure. It defines how a certain condition, such as a discount or surcharge, is calculated based on factors like quantity, material, and customer.


8. How do you define a new condition type in SAP SD?

Answer:
To define a new condition type in SAP SD, follow these steps:

  1. Navigate to SPRO (SAP Project Reference Object).
  2. Go to Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types (VOV8).
  3. Create a new condition type and set its attributes.
Transaction Code: VOV8



// ABAP Code for defining a new condition type
// Create a new entry and set attributes.

Official Reference: Defining Condition Types in SAP SD


9. What is a rebate agreement in SAP SD?

Answer:
A rebate agreement in SAP SD is a special pricing arrangement between a seller and a customer. It offers incentives or discounts based on predefined conditions, such as sales volume over a period.


10. How do you set up a rebate agreement in SAP SD?

Answer:
To set up a rebate agreement in SAP SD, follow these steps:

  1. Navigate to SPRO (SAP Project Reference Object).
  2. Go to Sales and Distribution > Billing > Rebate Processing > Define Agreement Types (VBOF).
  3. Create a new agreement type and set its attributes.
Transaction Code: VBOF

// ABAP Code for setting up a rebate agreement
// Create a new agreement type and set attributes.

Official Reference: Setting Up Rebate Agreements in SAP SD


11. What is a pricing condition record in SAP SD?

Answer:
A pricing condition record in SAP SD is a specific instance of a condition type for a combination of input factors like material, customer, quantity, etc. It defines the exact pricing details, such as discounts or surcharges, for a particular scenario.


12. How do you create a pricing condition record?

Answer:
To create a pricing condition record in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Master Data > Conditions > Create (VK11).
  3. Enter the condition type, key combination, and pricing details.
  4. Save the condition record.
Transaction Code: VK11

// ABAP Code for creating a pricing condition record
DATA: ls_condition_record TYPE prcd_elements.

// Populate ls_condition_record with necessary data.

CALL FUNCTION 'PRCD_CONDITION_MAINTAIN'
  EXPORTING
    action           = 'C'  " Create
  TABLES
    t_condition_data = ls_condition_record.

Official Reference: Creating Pricing Condition Records in SAP SD


13. What is a credit memo in SAP SD?

Answer:
A credit memo in SAP SD is a document issued to a customer as a form of credit for returned goods or services that were overcharged. It corrects the invoice and adjusts the customer’s account accordingly.


14. How do you process a return in SAP SD?

Answer:
To process a return in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Document > Returns (VA01).
  3. Enter the required details like return quantity, reason, etc.
  4. Save the return order.
Transaction Code: VA01

// ABAP Code for processing a return order
DATA: ls_return_header TYPE bapi_salesorder_createfromdat1,
      lt_return_items  TYPE TABLE OF bapi_salesorder_createfromdat1x.

// Populate ls_return_header and lt_return_items with necessary data.

CALL FUNCTION 'BAPI_SALESORDER_CREATEFROMDAT1'
  EXPORTING
    salesdocument = ls_return_header
  TABLES
    return        = lt_return_items.

Official Reference: Processing Returns in SAP SD


15. What is a customer material info record in SAP SD?

Answer:
A customer material info record in SAP SD is a master data record that links a specific material to a specific customer. It contains information like the customer’s material number, description, and pricing details.


16. How do you create a customer material info record?

Answer:
To create a customer material info record in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Master Data > Material > Create (VD51).
  3. Enter the material and customer details, along with pricing information.
  4. Save the info record.
Transaction Code: VD51

// ABAP Code for creating a customer material info record
DATA: ls_info_record TYPE mvke.

// Populate ls_info_record with necessary data.

CALL FUNCTION 'VD_MERGE'
  EXPORTING
    vkorg       = 'YOUR_SALES_ORG'
    vtweg       = 'YOUR_DISTRIBUTION_CHANNEL'
    spart       = 'YOUR_DIVISION'
  TABLES
    tt_mvke     = lt_mvke.

Official Reference: Creating Customer Material Info Records in SAP SD


17. What is a consignment process in SAP SD?

Answer:
The consignment process in SAP SD involves delivering goods to a customer but retaining ownership until the goods are actually used or sold. It helps in managing inventory at the customer’s location while still maintaining control.


18. How do you set up a consignment process in SAP SD?

Answer:
Setting up a consignment process in SAP SD involves configuring special consignment types, pricing procedures, and agreements. It also requires defining relevant master data records for customers and materials.

Official Reference: Setting Up Consignment Process in SAP SD


19. What is an outline agreement in SAP SD?

Answer:
An outline agreement in SAP SD is a long-term agreement between a company and a customer regarding the delivery of goods or services. It can be in the form of a contract, scheduling agreement, or a blanket purchase order.


20. How do you create an outline agreement in SAP SD?

Answer:
To create an outline agreement in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Agreements > Create (VA41).
  3. Select the type of agreement (contract, scheduling agreement, etc.).
  4. Enter the agreement details and relevant data.
  5. Save the agreement.
Transaction Code: VA41

// ABAP Code for creating an outline agreement
DATA: ls_agreement_header TYPE vbaheader,
      lt_agreement_items  TYPE TABLE OF vbak.

// Populate ls_agreement_header and lt_agreement_items with necessary data.

CALL FUNCTION 'SD_SALES_DOCUMENT_CREATE'
  EXPORTING
    vbeln    = ls_agreement_header
  TABLES
    return   = lt_agreement_items.

Official Reference: Creating Outline Agreements in SAP SD


21. What is the difference between a quotation and a sales order in SAP SD?

Answer:
A quotation in SAP SD is a formal document provided to a customer with details of products/services, prices, and terms. It’s not legally binding. A sales order, on the other hand, is a binding document that confirms a customer’s request to purchase specific products/services.


22. How do you create a credit memo request in SAP SD?

Answer:
To create a credit memo request in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Credit Memo Request > Create (VA01).
  3. Enter the required details like material, quantity, and reason.
  4. Save the credit memo request.
Transaction Code: VA01

// ABAP Code for creating a credit memo request
DATA: ls_credit_memo_header TYPE vbrk,
      lt_credit_memo_items  TYPE TABLE OF vbap.

// Populate ls_credit_memo_header and lt_credit_memo_items with necessary data.

CALL FUNCTION 'SD_SALES_DOCUMENT_CREATE'
  EXPORTING
    vbeln    = ls_credit_memo_header
  TABLES
    return   = lt_credit_memo_items.

Official Reference: Creating Credit Memo Requests in SAP SD


23. What is the purpose of a billing document in SAP SD?

Answer:
A billing document in SAP SD is used to generate invoices for goods/services provided to a customer. It contains all the necessary information like prices, quantities, taxes, and payment terms. It serves as a legal document for both the seller and the buyer.


24. How do you create a billing document in SAP SD?

Answer:
To create a billing document in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Document > Create (VF01).
  3. Enter the necessary details like billing type, delivery number, etc.
  4. Save the billing document.
Transaction Code: VF01

// ABAP Code for creating a billing document
DATA: ls_billing_header TYPE vbrk,
      lt_billing_items  TYPE TABLE OF vbrp.

// Populate ls_billing_header and lt_billing_items with necessary data.

CALL FUNCTION 'SD_SALES_DOCUMENT_CREATE'
  EXPORTING
    vbeln    = ls_billing_header
  TABLES
    return   = lt_billing_items.

Official Reference: Creating Billing Documents in SAP SD


25. What is a customer group in SAP SD?

Answer:
A customer group in SAP SD is a classification that allows you to group customers based on common attributes, such as industry, location, or business type. It helps in managing and applying specific conditions or rules to a group of customers.


26. How do you assign a customer group in SAP SD?

Answer:
To assign a customer group in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Master Data > Business Partners > Customers > Change (XD02).
  3. Enter the customer number and proceed to the ‘Sales Area Data’ section.
  4. Assign the relevant customer group.
Transaction Code: XD02

// ABAP Code for assigning a customer group
DATA: ls_customer_data TYPE kna1.

// Populate ls_customer_data with necessary data.

CALL FUNCTION 'BAPI_CUSTOMER_CHANGE'
  EXPORTING
    customerdata = ls_customer_data.

Official Reference: Assigning Customer Groups in SAP SD


27. What is the significance of the delivery document in SAP SD?

Answer:
A delivery document in SAP SD is crucial as it confirms the physical shipment of goods to a customer. It contains information about the items being shipped, quantities, delivery dates, and shipping details.


28. How do you create a delivery document in SAP SD?

Answer:
To create a delivery document in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Logistics Execution > Outbound Process > Goods Issue for Outbound Delivery > Create (VL01N).
  3. Enter the sales order number and other relevant details.
  4. Save the delivery document.
Transaction Code: VL01N

// ABAP Code for creating a delivery document
DATA: ls_delivery_header TYPE likp,
      lt_delivery_items  TYPE TABLE OF lips.

// Populate ls_delivery_header and lt_delivery_items with necessary data.

CALL FUNCTION 'SD_DELIVERY_CREATE'
  EXPORTING
    vbeln    = ls_delivery_header
  TABLES
    return   = lt_delivery_items.

Official Reference: Creating Delivery Documents in SAP SD


29. What is a billing type in SAP SD?

Answer:
A billing type in SAP SD defines the structure and content of a billing document. It determines how the invoice will be created, what information will be included, and how pricing and taxes will be calculated.


30. How do you define a new billing type in SAP SD?

Answer:
To define a new billing type in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Documents > Define Billing Types (VOFA).
  3. Enter the new billing type and configure its settings.
Transaction Code: VOFA

// ABAP Code for defining a new billing type
DATA: ls_billing_type_settings TYPE vofm.

// Populate ls_billing_type_settings with necessary data.

CALL FUNCTION 'SD_BILLING_TYPE_DEFINE'
  EXPORTING
    billing_type_settings = ls_billing_type_settings.

Official Reference: Defining Billing Types in SAP SD


31. What is a credit memo in SAP SD?

Answer:
A credit memo in SAP SD is a document issued by a seller to a customer, indicating that the customer’s account has been credited for a specific amount. It can be used to correct errors, provide refunds, or adjust invoices.


32. How do you create a credit memo in SAP SD?

Answer:
To create a credit memo in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Credit Memo Request > Create (VF01).
  3. Enter the relevant details and reason for the credit memo.
  4. Save the credit memo.
Transaction Code: VF01

// ABAP Code for creating a credit memo
DATA: ls_credit_memo_header TYPE vbrk,
      lt_credit_memo_items  TYPE TABLE OF vbrp.

// Populate ls_credit_memo_header and lt_credit_memo_items with necessary data.

CALL FUNCTION 'SD_CREDIT_MEMO_CREATE'
  EXPORTING
    vbeln    = ls_credit_memo_header
  TABLES
    return   = lt_credit_memo_items.

Official Reference: Creating Credit Memos in SAP SD


33. What is the purpose of a debit memo request in SAP SD?

Answer:
A debit memo request in SAP SD is used to request a credit from a customer. It is sent when a customer has overpaid or when an adjustment is needed due to an error.


34. How do you create a debit memo request in SAP SD?

Answer:
To create a debit memo request in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Debit Memo Request > Create (VF01).
  3. Enter the relevant details and reason for the debit memo.
  4. Save the debit memo.
Transaction Code: VF01

// ABAP Code for creating a debit memo request
DATA: ls_debit_memo_header TYPE vbrk,
      lt_debit_memo_items  TYPE TABLE OF vbrp.

// Populate ls_debit_memo_header and lt_debit_memo_items with necessary data.

CALL FUNCTION 'SD_DEBIT_MEMO_CREATE

'
  EXPORTING
    vbeln    = ls_debit_memo_header
  TABLES
    return   = lt_debit_memo_items.

Official Reference: Creating Debit Memo Requests in SAP SD


35. What is a proforma invoice in SAP SD?

Answer:
A proforma invoice in SAP SD is a preliminary invoice sent to a customer before the actual delivery of goods or services. It provides details about the products or services, their quantities, prices, and terms of sale. It’s often used for customs or import purposes.


36. How do you create a proforma invoice in SAP SD?

Answer:
To create a proforma invoice in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Proforma Invoice > Create (VF01).
  3. Enter the relevant details and reason for the proforma invoice.
  4. Save the proforma invoice.
Transaction Code: VF01

// ABAP Code for creating a proforma invoice
DATA: ls_proforma_invoice_header TYPE vbrk,
      lt_proforma_invoice_items  TYPE TABLE OF vbrp.

// Populate ls_proforma_invoice_header and lt_proforma_invoice_items with necessary data.

CALL FUNCTION 'SD_PROFORMA_INVOICE_CREATE'
  EXPORTING
    vbeln    = ls_proforma_invoice_header
  TABLES
    return   = lt_proforma_invoice_items.

Official Reference: Creating Proforma Invoices in SAP SD


37. What is a consignment process in SAP SD?

Answer:
The consignment process in SAP SD involves delivering goods to a customer, but retaining ownership of those goods until they are actually used by the customer. The ownership transfer happens only when the goods are withdrawn or consumed.


38. How do you set up a consignment process in SAP SD?

Answer:
To set up a consignment process in SAP SD, follow these steps:

  1. Define a consignment fill-up location.
  2. Create a consignment fill-up order.
  3. Deliver the goods to the consignment location.
  4. When the customer consumes the goods, create a withdrawal order.
  5. Bill the customer for the consumed goods.
// ABAP Code for creating a consignment fill-up order
DATA: ls_consignment_order_header TYPE likp,
      lt_consignment_order_items  TYPE TABLE OF lips.

// Populate ls_consignment_order_header and lt_consignment_order_items with necessary data.

CALL FUNCTION 'SD_CONSIGNMENT_ORDER_CREATE'
  EXPORTING
    vbeln    = ls_consignment_order_header
  TABLES
    return   = lt_consignment_order_items.

// Similar steps for other stages of the consignment process.

Official Reference: Setting Up Consignment Process in SAP SD


39. What is an availability check in SAP SD?

Answer:
An availability check in SAP SD is a process that determines whether the requested quantity of a product is available in stock before confirming a sales order. It considers factors like existing stock, incoming goods, and production.


40. How do you perform an availability check in SAP SD?

Answer:
To perform an availability check in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Create (VA01).
  3. Enter the sales order details.
  4. Click on the “Check Availability” button.
Transaction Code: VA01

// ABAP Code for performing an availability check
DATA: ls_sales_order_header TYPE vbaK,
      lt_sales_order_items  TYPE TABLE OF vbaP.

// Populate ls_sales_order_header and lt_sales_order_items with necessary data.

CALL FUNCTION 'SD_AVAILABILITY_CHECK'
  EXPORTING
    vbeln    = ls_sales_order_header
  TABLES
    return   = lt_sales_order_items.

Official Reference: Performing Availability Check in SAP SD


41. What is a consignment fill-up order in SAP SD?

Answer:
A consignment fill-up order in SAP SD is a sales order used to deliver goods to a consignment location. However, the ownership of these goods remains with the seller until they are withdrawn or consumed by the customer.


42. Explain what a delivery block is in SAP SD.

Answer:
A delivery block in SAP SD is a status set on a sales order or delivery document that prevents further processing or shipping of the associated goods. It’s often used for quality checks, credit limit issues, or other reasons to temporarily halt the delivery process.


43. How do you release a delivery block in SAP SD?

Answer:
To release a delivery block in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Change (VA02) or Delivery > Outbound Delivery > Change (VL02N).
  3. Locate the document with the delivery block.
  4. Remove the block in the appropriate field.
Transaction Code: VA02 (for sales order) or VL02N (for outbound delivery)

// ABAP Code for releasing a delivery block
DATA: ls_sales_order_header TYPE vbaK,
      lt_sales_order_items  TYPE TABLE OF vbaP.

// Populate ls_sales_order_header and lt_sales_order_items with necessary data.

CALL FUNCTION 'SD_RELEASE_DELIVERY_BLOCK'
  EXPORTING
    vbeln    = ls_sales_order_header
  TABLES
    return   = lt_sales_order_items.

Official Reference: Releasing Delivery Blocks in SAP SD


44. What is a billing block in SAP SD?

Answer:
A billing block in SAP SD is a status set on a sales order or billing document that prevents further processing or invoicing. It’s typically used to hold an order for review, such as for quality control or pricing discrepancies.


45. How do you release a billing block in SAP SD?

Answer:
To release a billing block in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Document > Release to Accounting (VF02).
  3. Locate the billing document with the billing block.
  4. Remove the block in the appropriate field.
Transaction Code: VF02

// ABAP Code for releasing a billing block
DATA: ls_billing_document_header TYPE vbrK,
      lt_billing_document_items  TYPE TABLE OF vbrP.

// Populate ls_billing_document_header and lt_billing_document_items with necessary data.

CALL FUNCTION 'SD_RELEASE_BILLING_BLOCK'
  EXPORTING
    vbeln    = ls_billing_document_header
  TABLES
    return   = lt_billing_document_items.

Official Reference: Releasing Billing Blocks in SAP SD


46. What is a credit memo in SAP SD?

Answer:
A credit memo in SAP SD is a document issued to a customer to correct a billing error or provide a refund for returned or damaged goods. It reduces the customer’s outstanding balance or provides a credit against future purchases.


47. What is the purpose of a pro forma invoice in SAP SD?

Answer:
A pro forma invoice in SAP SD is a preliminary invoice sent to a customer before the actual delivery of goods or services. It serves as a formal offer or quotation, providing details of products, quantities, and prices. It helps establish terms and conditions before a transaction takes place.


48. How do you create a credit memo request in SAP SD?

Answer:
To create a credit memo request in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Document > Create (VF01).
  3. Select the type “Credit Memo Request” and enter the relevant details.
  4. Save the document.
Transaction Code: VF01

// ABAP Code for creating a credit memo request
DATA: ls_credit_memo_request_header TYPE vbrK,
      lt_credit_memo_request_items  TYPE TABLE OF vbrP.

// Populate ls_credit_memo_request_header and lt_credit_memo_request_items with necessary data.

CALL FUNCTION 'SD_CREATE_CREDIT_MEMO_REQUEST'
  EXPORTING
    vbeln    = ls_credit_memo_request_header
  TABLES
    return   = lt_credit_memo_request_items.

Official Reference: Creating Credit Memo Requests in SAP SD


49. What is a backorder in SAP SD?

Answer:
A backorder in SAP SD occurs when there is insufficient stock to fulfill a customer’s order at a specific point in time. The order is recorded, but delivery is delayed until the required items are available. It’s a way to ensure customers receive their products even if there are temporary shortages.


50. How do you process a backorder in SAP SD?

Answer:
To process a backorder in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Display (VA03).
  3. Enter the sales order number with the backorder.
  4. Click on the “Item Overview” tab.
  5. Check the “Open Order Quantity” and “Confirmed Quantity”.
  6. Adjust quantities if necessary and save the document.
Transaction Code: VA03

// ABAP Code for processing a backorder
DATA: ls_sales_order_header TYPE vbaK,
      lt_sales_order_items  TYPE TABLE OF vbaP.

// Populate ls_sales_order_header and lt_sales_order_items with necessary data.

CALL FUNCTION 'SD_PROCESS_BACKORDER'
  EXPORTING
    vbeln    = ls_sales_order_header
  TABLES
    return   = lt_sales_order_items.

Official Reference: Processing Backorders in SAP SD


51. What is a rebate agreement in SAP SD?

Answer:
A rebate agreement in SAP SD is a special pricing arrangement between a seller and a customer. It offers a rebate or discount based on predefined conditions, such as achieving sales targets over a specified period. Rebates are settled periodically, often monthly or quarterly.


52. What is a billing document in SAP SD?

Answer:
A billing document in SAP SD is a legal document generated by the system to request payment from a customer for goods or services provided. It contains information about the products or services, quantities, prices, and terms of delivery. Billing documents are crucial for financial transactions and record-keeping.


53. How can you create a billing document in SAP SD?

Answer:
To create a billing document in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Document > Create (VF01).
  3. Enter the relevant sales order number.
  4. Review and adjust billing details as needed.
  5. Save the document.
Transaction Code: VF01

// ABAP Code for creating a billing document
DATA: ls_billing_header TYPE vbrK,
      lt_billing_items  TYPE TABLE OF vbrP.

// Populate ls_billing_header and lt_billing_items with necessary data.

CALL FUNCTION 'SD_CREATE_BILLING_DOCUMENT'
  EXPORTING
    vbeln    = ls_billing_header
  TABLES
    return   = lt_billing_items.

Official Reference: Creating Billing Documents in SAP SD


54. What is a consignment process in SAP SD?

Answer:
In the consignment process in SAP SD, a vendor stocks their goods at a customer’s location, but ownership remains with the vendor until the goods are withdrawn for consumption. The customer is billed only for the goods used. This process helps in reducing inventory holding costs.


55. How do you set up a consignment process in SAP SD?

Answer:
Setting up a consignment process in SAP SD involves several steps:

  1. Define a consignment fill-up (CF) and consignment issue (CI) movement type.
  2. Create a consignment info record (ME11).
  3. Maintain a consignment stock (MB1C) at the customer’s location.
  4. Withdraw goods using movement type CI (MB1B).
  5. Perform a monthly settlement (MRKO) for consumed goods.
Transaction Codes: ME11, MB1C, MB1B, MRKO

// ABAP Code for creating a consignment info record
DATA: ls_consignment_info_record TYPE konp,
      lt_consignment_items      TYPE TABLE OF konm.

// Populate ls_consignment_info_record and lt_consignment_items with necessary data.

CALL FUNCTION 'SD_CREATE_CONSIGNMENT_RECORD'
  EXPORTING
    konp     = ls_consignment_info_record
  TABLES
    konm     = lt_consignment_items.

Official Reference: Setting up Consignment Process in SAP SD


56. What is a condition type in SAP SD?

Answer:
A condition type in SAP SD is a representation of specific pricing or charge elements, such as discounts, surcharges, or taxes, in a sales document. It defines how prices or values are calculated based on predefined rules and can be manually or automatically determined.


57. What is a pricing procedure in SAP SD?

Answer:
A pricing procedure in SAP SD is a set of condition types that determine the pricing aspects of a sales document, such as the calculation of prices, discounts, and surcharges. It defines the sequence in which condition types are accessed and how they contribute to the overall pricing.


58. How do you define a pricing procedure in SAP SD?

Answer:
To define a pricing procedure in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define and Assign Pricing Procedures (VOFM).
  3. Select the relevant sales area and document pricing procedure.
  4. Define the access sequence, condition types, and their respective calculation rules.
  5. Save the pricing procedure.
Transaction Code: VOFM

// ABAP Code for defining a pricing procedure
DATA: ls_pricing_procedure TYPE v/08.

// Populate ls_pricing_procedure with necessary data.

CALL FUNCTION 'SD_DEFINE_PRICING_PROCEDURE'
  EXPORTING
    v/08     = ls_pricing_procedure.

Official Reference: Defining Pricing Procedures in SAP SD


59. What is a condition record in SAP SD?

Answer:
A condition record in SAP SD is a specific instance of a condition type assigned to a combination of key fields, such as customer, material, or pricing date. It contains information like the condition value, scale basis, and validity period. Condition records are used to determine prices and charges in sales documents.


60. How do you maintain condition records in SAP SD?

Answer:
To maintain condition records in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Master Data > Conditions > Maintain (VK11).
  3. Enter the condition type, key combination, and condition value.
  4. Set validity dates and other relevant details.
  5. Save the condition record.
Transaction Code: VK11

// ABAP Code for maintaining a condition record
DATA: ls_condition_record TYPE knvv.

// Populate ls_condition_record with necessary data.

CALL FUNCTION 'SD_MAINTAIN_CONDITION_RECORD'
  EXPORTING
    knvv = ls_condition_record.

Official Reference: Maintaining Condition Records in SAP SD


61. What is a billing plan in SAP SD?

Answer:
A billing plan in SAP SD is an arrangement that specifies when and how a customer will be billed for a sales order. It allows for the distribution of payments over multiple periods, which is particularly useful for long-term projects or large orders.


62. What is a delivery document in SAP SD?

Answer:
A delivery document in SAP SD is created to represent the process of physically delivering goods to a customer. It contains information about the items being shipped, quantities, delivery dates, and shipping details. Once a delivery is created, it can be used to generate the necessary shipping documents like a delivery note or packing list.


63. How do you create a billing document in SAP SD?

Answer:
To create a billing document in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Document > Create (VF01).
  3. Enter the relevant sales order number.
  4. Review and update billing details as necessary.
  5. Save the billing document.
Transaction Code: VF01

// ABAP Code for creating a billing document
DATA: ls_billing_document TYPE vbrk.

// Populate ls_billing_document with necessary data.

CALL FUNCTION 'SD_CREATE_BILLING_DOCUMENT'
  EXPORTING
    vbrk = ls_billing_document.

Official Reference: Creating a Billing Document in SAP SD


64. What is a credit memo in SAP SD?

Answer:
A credit memo in SAP SD is a document issued to a customer to correct a billing error, return of goods, or to grant a credit for various reasons. It reduces the amount receivable from the customer. Credit memos are used to maintain accurate accounting records and customer satisfaction.


65. How do you process a return in SAP SD?

Answer:
To process a return in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Create (VA01).
  3. Enter the relevant customer and material details.
  4. In the item details, select the return item category.
  5. Complete the order and save it.
Transaction Code: VA01

// ABAP Code for processing a return
DATA: ls_sales_order TYPE vbaK.

// Populate ls_sales_order with necessary data.

CALL FUNCTION 'SD_PROCESS_RETURN'
  EXPORTING
    vbaK = ls_sales_order.

Official Reference: Processing Returns in SAP SD


66. What is a consignment process in SAP SD?

Answer:
The consignment process in SAP SD involves delivering goods to a customer’s premises, but retaining ownership until the goods are actually used or sold by the customer. This process is commonly used in industries where goods are placed at a customer’s location for a specified period.


67. What is a pricing procedure in SAP SD?

Answer:
A pricing procedure in SAP SD is a set of condition types that determine the prices for a sales document. It defines the sequence in which conditions (such as discounts, surcharges, taxes) are applied during the pricing process. The pricing procedure is assigned to the sales document type.


68. Explain the concept of Intercompany Sales in SAP SD.

Answer:
Intercompany Sales in SAP SD refers to the process where a company sells goods to another company within the same corporate group. It involves creating a sales order in the selling company code and then transferring the order to the delivering company code. The delivering company processes the order and creates the delivery and billing documents.


69. How do you configure a new sales organization in SAP SD?

Answer:
To configure a new sales organization in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Org. > Create (OVR1).
  3. Enter the new sales organization details.
  4. Assign a company code to the sales organization.
  5. Define the distribution channel and division.
Transaction Code: OVR1

// ABAP Code for creating a new sales organization
DATA: ls_sales_org TYPE tvko.

// Populate ls_sales_org with necessary data.

CALL FUNCTION 'CREATE_SALES_ORG'
  EXPORTING
    tvko = ls_sales_org.

Official Reference: Creating a Sales Organization in SAP SD


70. What is a material determination in SAP SD?

Answer:
Material determination in SAP SD allows you to automatically replace one material with another during the sales order process. This is useful when a requested material is not available, and you want to offer an alternative. The system checks for predefined rules to determine the replacement material.


71. Explain the concept of cross-selling in SAP SD.

Answer:
Cross-selling in SAP SD involves offering additional or related products or services to a customer based on their current purchase. For example, when a customer buys a laptop, the system may suggest related accessories like a mouse, bag, or warranty. It aims to increase sales and customer satisfaction.


72. How do you configure a new shipping point in SAP SD?

Answer:
To configure a new shipping point in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Logistics Execution > Shipping > Define, copy, delete, check shipping points (SPRO).
  3. Enter the new shipping point details.
  4. Assign it to the relevant plant.
Transaction Code: SPRO

// ABAP Code for creating a new shipping point
DATA: ls_shipping_point TYPE t001l.

// Populate ls_shipping_point with necessary data.

CALL FUNCTION 'CREATE_SHIPPING_POINT'
  EXPORTING
    t001l = ls_shipping_point.

Official Reference: Creating a Shipping Point in SAP SD


73. What is a credit memo request in SAP SD?

Answer:
A credit memo request in SAP SD is a document created to correct an invoice that was issued incorrectly. It serves as a notification to the billing department that a credit needs to be issued to the customer. Once approved, it leads to the creation of a credit memo for the specified amount.


74. Explain the difference between a quotation and a contract in SAP SD.

Answer:

  • Quotation: A quotation in SAP SD is a non-binding document that provides a customer with information on prices, quantities, and delivery terms for requested goods or services. It is used to give customers an estimate of costs.
  • Contract: A contract, on the other hand, is a legally binding agreement between a company and a customer. It outlines the terms and conditions for a long-term business relationship, including pricing, delivery schedules, and payment terms.

75. What is a consignment fill-up in SAP SD?

Answer:
Consignment fill-up in SAP SD refers to the process of transferring goods from a company’s stock to a customer’s consignment stock. This allows the customer to store and use the goods without taking ownership until they are actually used. The ownership is transferred only upon consumption.


76. How do you configure a new item category in SAP SD?

Answer:
To configure a new item category in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Documents > Sales Document Item > Define Item Categories (VOV7).
  3. Create a new item category and define its characteristics.
Transaction Code: VOV7

// ABAP Code for creating a new item category
DATA: ls_item_category TYPE t184.

// Populate ls_item_category with necessary data.

CALL FUNCTION 'CREATE_ITEM_CATEGORY'
  EXPORTING
    t184 = ls_item_category.

Official Reference: Creating an Item Category in SAP SD


77. What is a delivery block in SAP SD?

Answer:
A delivery block in SAP SD is a status set on a sales order or delivery document that prevents the delivery from being processed. It is typically used when there are outstanding issues, such as credit holds or quality concerns, that need to be resolved before the order can be fulfilled.


78. Explain the concept of route determination in SAP SD.

Answer:
Route determination in SAP SD is the process of identifying the most efficient transportation route for delivering goods to a customer. It takes into account factors like distance, transportation modes, and other logistical considerations to optimize the delivery process.


79. What is the purpose of the billing document in SAP SD?

Answer:
The billing document in SAP SD serves as the legal proof of delivery of goods or services to a customer. It contains information on the products or services provided, quantities, prices, and other billing-related details. The document is used for invoicing the customer and for financial accounting purposes.


80. Explain the difference between a proforma invoice and a commercial invoice in SAP SD.

Answer:

  • Proforma Invoice: A proforma invoice is a preliminary bill of sale sent to a customer before the actual delivery of goods or services. It is not considered a true invoice and is often used for customs purposes, as a quote, or for informational purposes.
  • Commercial Invoice: A commercial invoice, on the other hand, is the official invoice sent to the customer after the goods or services have been delivered. It includes all the necessary details for payment, such as prices, quantities, and payment terms.

81. What is the purpose of the ‘incompletion log’ in SAP SD?

Answer:
The ‘incompletion log’ in SAP SD is a tool that allows users to identify and track missing or incomplete information in sales documents. It helps ensure that all necessary data is provided before the document can be further processed. This helps prevent errors and delays in the order-to-cash process.


82. How can you create a credit memo request in SAP SD?

Answer:
To create a credit memo request in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Billing > Billing Document > Create (VF01).
  3. Select the billing type for credit memo request (e.g., ‘G2’ for Credit Memo Request).
  4. Enter the relevant details including the reference document (original invoice) and the amount to be credited.
Transaction Code: VF01

// ABAP Code for creating a credit memo request
DATA: ls_billing_data TYPE vbrk.

// Populate ls_billing_data with necessary data.

CALL FUNCTION 'CREATE_CREDIT_MEMO_REQUEST'
  EXPORTING
    vbrk_data = ls_billing_data.

Official Reference: Creating a Credit Memo Request in SAP SD


83. What is a return delivery in SAP SD?

Answer:
A return delivery in SAP SD is the process of sending back goods from a customer to the company due to various reasons such as defects, incorrect products, or customer dissatisfaction. It involves creating a return order and a subsequent delivery to retrieve the goods.


84. How can you perform batch determination in SAP SD?

Answer:
Batch determination in SAP SD involves selecting a specific batch of products from available stock for a sales order. This is often required for products with specific characteristics or expiration dates.

Transaction Code: VL02N

// ABAP Code for batch determination
DATA: ls_batch_data TYPE vbbe.

// Populate ls_batch_data with necessary data.

CALL FUNCTION 'PERFORM_BATCH_DETERMINATION'
  EXPORTING
    vbbe_data = ls_batch_data.

Official Reference: Batch Determination in SAP SD


85. What is a consignment fill-up in SAP SD?

Answer:
A consignment fill-up in SAP SD refers to the process of transferring goods from a company’s own stock to a customer’s consignment stock. This means the goods remain the property of the company until they are consumed or sold by the customer. It helps in maintaining inventory levels at the customer’s location.


86. Explain the difference between a sales order and a delivery in SAP SD.

Answer:

  • Sales Order: A sales order is a document that records a customer’s request for products or services. It contains details such as the product, quantity, price, and delivery date. It serves as the basis for creating a delivery.
  • Delivery: A delivery is the physical act of sending the products or providing the services to the customer. It involves the packing and transportation of goods. It is created based on a sales order.

87. What is the purpose of a billing plan in SAP SD?

Answer:
A billing plan in SAP SD is a set of rules that defines how and when a customer will be billed for products or services over a period of time. It is often used for long-term contracts or projects where payments are scheduled at specific intervals, rather than a one-time invoice.


88. How can you create a quotation in SAP SD?

Answer:
To create a quotation in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Quotation > Create (VA21).
  3. Enter the relevant details including the customer, product, quantity, and pricing information.
Transaction Code: VA21

// ABAP Code for creating a quotation
DATA: ls_quotation_data TYPE vbaK.

// Populate ls_quotation_data with necessary data.

CALL FUNCTION 'CREATE_QUOTATION'
  EXPORTING
    vbaK_data = ls_quotation_data.

Official Reference: Creating a Quotation in SAP SD


89. What is a condition record in SAP SD?

Answer:
A condition record in SAP SD is a master data element that defines the pricing, discounts, and other conditions for a specific combination of materials, customers, and sales organizations. It is used to determine the pricing during sales order processing.


90. How can you create a free-of-charge item in a sales order in SAP SD?

Answer:
To create a free-of-charge item in a sales order in SAP SD, follow these steps:

  1. Add a line item to the sales order.
  2. Enter the material and quantity.
  3. In the “Pricing” tab, set the “Net Price” to zero.
  4. In the “Item” tab, set the “Billing Block” to ‘Free of Charge’.
Transaction Code: VA01 (Create Sales Order)

// ABAP Code for creating a free-of-charge item
DATA: ls_item_data TYPE vbap.

// Populate ls_item_data with necessary data.

CALL FUNCTION 'CREATE_FREE_OF_CHARGE_ITEM'
  EXPORTING
    vbap_data = ls_item_data.

Official Reference: Creating a Free-of-Charge Item in SAP SD


91. What is a credit memo in SAP SD?

Answer:
A credit memo in SAP SD is a document that is issued to a customer to correct an overcharge, return of goods, or to grant a credit for other reasons. It reduces the customer’s accounts receivable balance.


92. How can you process a return order in SAP SD?

Answer:
To process a return order in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Create (VA01).
  3. Enter the relevant details including the customer, material, and quantity.
  4. In the “Item” detail screen, set the “Order Reason” to ‘Return’.
  5. Save the sales order.
Transaction Code: VA01 (Create Sales Order)

// ABAP Code for creating a return order
DATA: ls_order_data TYPE vbaK.

// Populate ls_order_data with necessary data.

CALL FUNCTION 'CREATE_RETURN_ORDER'
  EXPORTING
    vbaK_data = ls_order_data.

Official Reference: Processing a Return Order in SAP SD


93. What is a delivery block in SAP SD?

Answer:
A delivery block in SAP SD is a status set on a delivery document that prevents the delivery of goods to a customer. It can be used for various reasons such as credit hold, quality check, or any other specific business rule.


94. How can you create a rush order in SAP SD?

Answer:
To create a rush order in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Create (VA01).
  3. Enter the relevant details including the customer, material, and quantity.
  4. In the “Item” detail screen, set the “Delivery Priority” to a high value (e.g., ’01’).
  5. Save the sales order.
Transaction Code: VA01 (Create Sales Order)

// ABAP Code for creating a rush order
DATA: ls_order_data TYPE vbaK.

// Populate ls_order_data with necessary data.

CALL FUNCTION 'CREATE_RUSH_ORDER'
  EXPORTING
    vbaK_data = ls_order_data.

Official Reference: Creating a Rush Order in SAP SD


95. What is a backorder in SAP SD?

Answer:
A backorder in SAP SD occurs when a customer orders more products than the company currently has in stock. It represents the unfulfilled portion of a customer’s order due to insufficient inventory.


96. How can you create a cash sale in SAP SD?

Answer:
To create a cash sale in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Sales and Distribution > Sales > Sales Order > Create (VA01).
  3. Enter the relevant details including the customer, material, and quantity.
  4. In the “Billing” tab, set the “Document Type” to ‘CS’ (Cash Sale).
  5. Save the sales order.
Transaction Code: VA01 (Create Sales Order)

// ABAP Code for creating a cash sale
DATA: ls_order_data TYPE vbaK.

// Populate ls_order_data with necessary data.

CALL FUNCTION 'CREATE_CASH_SALE'
  EXPORTING
    vbaK_data = ls_order_data.

Official Reference: Creating a Cash Sale in SAP SD


97. What is a consignment process in SAP SD?

Answer:
The consignment process in SAP SD involves delivering goods to a customer but retaining ownership until the goods are actually consumed or sold. The customer only pays for what is used, and any unsold goods can be returned.


98. How do you handle pricing conditions in SAP SD?

Answer:
Pricing conditions in SAP SD are handled through condition records. These records define how prices and discounts are calculated. They can be set up based on various criteria like customer, material, quantity, etc.

Transaction Code: VK11 (Create Condition)

// ABAP Code for creating a pricing condition record
DATA: ls_pricing_condition TYPE pr00.

// Populate ls_pricing_condition with necessary data.

CALL FUNCTION 'CREATE_PRICING_CONDITION'
  EXPORTING
    pr00_data = ls_pricing_condition.

Official Reference: Handling Pricing Conditions in SAP SD


99. What is a shipping point in SAP SD?

Answer:
A shipping point in SAP SD is a location in a plant from which outbound deliveries are shipped. It plays a crucial role in determining the shipping process and relevant activities such as loading and transportation planning.


100. How can you create a rush delivery in SAP SD?

Answer:
To create a rush delivery in SAP SD, follow these steps:

  1. Navigate to the SAP Easy Access Menu.
  2. Choose Logistics Execution > Outbound Process > Create Transfer Order > Fast Transfer Order (VL02N).
  3. Enter the relevant details including the delivery document number.
  4. Set the “Delivery Priority” to a high value (e.g., ’01’).
  5. Save the delivery document.
Transaction Code: VL02N (Change Outbound Delivery)

// ABAP Code for creating a rush delivery
DATA: lv_delivery_number TYPE vbeln.

// Populate lv_delivery_number with the relevant delivery number.

CALL FUNCTION 'CREATE_RUSH_DELIVERY'
  EXPORTING
    delivery_number = lv_delivery_number.

Official Reference: Creating a Rush Delivery in SAP SD