How To Zip Files In SharePoint

Looking to zip files in SharePoint? Discover the step-by-step guide on how to effectively compress your files and optimize your document management.

To zip files in SharePoint, there are a few methods that can be used. One solution is to use an app called Tru Copy Paste, which allows users to view, zip, and unzip files directly within a SharePoint library. Another option is to use the WinZip Express for SharePoint add-on, which provides compression, encryption, and sharing capabilities from within SharePoint.

To view the contents of a zip file in SharePoint using Tru Copy Paste, users can click on the file, select “Extract,” and choose the destination folder for the uncompressed files. To zip files in SharePoint using Tru Copy Paste, users can select the desired files, click “Copy” in the Ribbon, navigate to the destination library or folder, and click “Paste” while selecting the “Save as Zip” option.

WinZip Express for SharePoint offers similar functionality. Users can select the files they want to zip, right-click, and choose the “Zip and Share” option. They can then specify the compression type, encryption, and destination for the zip file. The add-on also allows users to share the zip file as an attachment via email or as a link via email, instant messaging, or social media.

To unzip files in SharePoint, users can use the “Extract” feature within SharePoint itself. They can select the zipped file, click the “Files” tab, and choose “Extract” to specify the location for the extracted files.

It’s important to have the proper permissions and authorization when unzipping files in SharePoint. Users should also be cautious and scan extracted files for viruses and malware before opening them.

Using Tru Copy Paste to Zip Files in SharePoint

One efficient method to zip files in SharePoint is by leveraging the features of Tru Copy Paste, an app designed to streamline your file management within SharePoint libraries. With Tru Copy Paste, you can easily compress and extract files directly within your SharePoint library, saving time and effort in file organization.

When using Tru Copy Paste, viewing the contents of a zip file is simple. Just click on the file you want to preview, select the “Extract” option, and choose the destination folder for the uncompressed files. This allows you to quickly assess the contents without having to extract everything at once.

To zip files in SharePoint using Tru Copy Paste, follow these steps:

  1. Select the desired files that you want to zip.
  2. Click on the “Copy” option in the Ribbon.
  3. Navigate to the destination library or folder where you want to save the zip file.
  4. Click “Paste” and select the “Save as Zip” option.

These straightforward steps enable you to compress multiple files into a single, easily shareable zip file, optimizing storage space and simplifying file transfer.

Benefits of Using Tru Copy Paste to Zip Files in SharePoint
Benefits Description
Efficiency Streamlines file management within SharePoint libraries.
Space-saving Compresses multiple files into a single zip file, maximizing storage space.
Ease of sharing Enables easy and secure sharing of zip files via email attachments or links.

In conclusion, Tru Copy Paste is a valuable tool for zipping files in SharePoint. Its user-friendly interface and convenient features make it an excellent choice for optimizing file management, improving workflow efficiency, and maximizing storage space within your SharePoint library.

Utilizing WinZip Express for SharePoint

For comprehensive compression, encryption, and sharing capabilities, WinZip Express for SharePoint is an excellent add-on to consider. Learn how to effectively zip your files within SharePoint using this powerful tool.

To zip files in SharePoint using WinZip Express, simply select the files you want to include in the zip file. Right-click on the selected files and choose the “Zip and Share” option from the context menu. A dialog box will appear, allowing you to specify the compression type, encryption, and destination for the zip file.

Once you have configured the settings, click the “Zip” button to create the zip file. WinZip Express will quickly compress the files and generate the zip file in your chosen location within SharePoint.

What sets WinZip Express apart is its versatile sharing capabilities. After creating the zip file, you can easily share it as an attachment via email or as a link via email, instant messaging, or social media. This makes it convenient for collaborating with colleagues, clients, or other stakeholders.

When it comes to unzipping files in SharePoint, the process is just as straightforward. Simply select the zipped file, click the “Files” tab in SharePoint, and choose the “Extract” option. You can then specify the location where you want the extracted files to be saved. It’s important to have the necessary permissions and to exercise caution by scanning the extracted files for any potential viruses or malware before opening them.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.