How To Share Powerpoint On Microsoft Teams

p55729 Introduction 1d51fabd44 1474460678Ever stumbled over how to share your PowerPoint presentation on Microsoft Teams? Well, you’re not alone. Many professionals use Microsoft Teams for virtual meetings but may find it tricky to present their slides seamlessly.

Fear not! This blog post will provide step-by-step instructions, along with crucial tips and troubleshooting advice for sharing PowerPoint presentations effectively in Teams. Ready to up your presentation game? Keep reading!

Key Takeaways

  • To share a PowerPoint presentation in Microsoft Teams, you can either share your screen or attach and share the file directly from your device or OneDrive.
  • When sharing a PowerPoint presentation, you can use the “PowerPoint Live” option to share your presentation without sharing your entire screen, allowing for simultaneous viewing and chatting in Teams.
  • Tips for successful PowerPoint sharing in Teams include checking audio and video settings beforehand, ensuring clear and concise slides, using animations and transitions sparingly, keeping slides on topic, and calling out specific points with team members’ names.
  • Troubleshooting issues when presenting PowerPoint in Teams may involve clearing the Teams cache if the “Present in Teams” button is missing in PowerPoint. Other technical issues like freezing or slow performance can be addressed by following suggested fixes from Microsoft.

How to Share PowerPoint in Microsoft Teams

p55729 How to Share PowerPoint in Microsoft Teams acabf1ad3f 1853046440To share a PowerPoint presentation in Microsoft Teams, click on the share icon during a meeting or chat and select from your recently opened presentations.

Sharing Screen Content

Sharing screen content in Microsoft Teams provides an interactive and productive way to collaborate, especially during virtual meetings. To share your computer desktop, you can follow these steps:

  1. Join a meeting on Microsoft Teams.
  2. Locate the Screen sharing icon either at the top or bottom of your window page.
  3. Click on the share icon.
  4. A selection menu will appear; choose Window from this menu.
  5. After clicking on Window, find and select the specific window containing your PowerPoint presentation.
  1. Click on Attach files within the chat box in an ongoing conversation or meeting.
  2. Navigate through your file directory and select the relevant PowerPoint file.
  3. The chosen file is then uploaded and visible for everyone in that conversation to view.

Sharing PowerPoint Presentation

Sharing a PowerPoint presentation on Microsoft Teams is a seamless process that enhances smooth flow of information during meetings. Here’s how to go about it:

  1. Launch the Teams application and join your scheduled meeting.
  2. Click on the share tray icon (the square with an arrow) located at the top right corner of your screen.
  3. Amongst the options provided, select “PowerPoint Live“. This option allows you to share your presentation without necessarily sharing your entire screen.
  4. Navigate through your device or OneDrive and select the PowerPoint file you wish to present.
  5. Click open, and Teams will load up your presentation for everyone in the meeting to see.
  1. Go to an ongoing conversation or meeting window and click “Attach files.”
  2. Locate and select your preferred PowerPoint file, then click open.
  3. Once attached, hit “Send” for everyone in the chat or meeting to access and download.

Sharing Whiteboard

Sharing a whiteboard on Microsoft Teams is an interactive way to collaborate and brainstorm with your teammates in real-time. Here is how you can accomplish this task:

  1. Open your meeting in Microsoft Teams.
  2. Click on the “Share” button that appears in the toolbar at the top of your screen.
  3. From the window that pops up, select “Whiteboard.”
  4. This will launch a new collaborative whiteboard accessible to all participants in the meeting.
  5. In case you have prepared a whiteboard in advance, you can upload it using the “Content uploading” option.
  6. Once shared, everyone in your team can add inputs or make changes to this whiteboard simultaneously.
  7. To enhance its functionality, use whiteboard templates if available on Microsoft Teams.
  8. Feel free to give control of screen sharing to others if necessary.

Tips for Successful PowerPoint Sharing in Teams

p55729 Tips for Successful PowerPoint Sharing in Teams 7ec592d027 3843811723To ensure successful PowerPoint sharing in Teams, make sure to check your audio and video settings beforehand.

Check Audio and Video Settings

To have a successful PowerPoint sharing experience in Microsoft Teams, it is crucial to check your audio and video settings beforehand. This ensures that you can be heard clearly by other participants and that your video feed is of good quality.

Make sure your microphone and camera are properly connected and functioning. Adjust the volume levels to an appropriate level, neither too low nor too high. Additionally, ensure that you are in a well-lit area with minimal background noise to minimize distractions during the presentation.

By checking these settings before sharing your PowerPoint on Teams, you can avoid any technical hiccups and deliver a seamless presentation experience for everyone involved.

Ensure Clear and Concise Slides

Having clear and concise slides is crucial when sharing PowerPoint presentations in Microsoft Teams. By keeping your slides focused and to the point, you can ensure that your audience easily understands the information being presented.

Using page layouts and templates that are visually appealing can also help maintain the interest of your viewers. Additionally, including inspiring examples or embedding videos within your slides can make them more engaging.

When using language in your presentation, it’s important to be clear and concise, avoiding unnecessary jargon or fluff. By following these tips for creating clear and concise slides, you can enhance the effectiveness of your PowerPoint sharing in Microsoft Teams meetings.

Use Animations and Transitions Sparingly

Limited use of animations and transitions is advised when sharing PowerPoint presentations in Microsoft Teams. While these visual effects can enhance slides and make them more engaging, excessive use can be distracting for the audience.

It’s important to consider that participants may be using different devices during the meeting, so compatibility issues with animations and transitions may arise. By utilizing a presentation remote, presenters can easily advance through slides without interrupting the flow of the meeting.

Additionally, sharing the PowerPoint window with the Presenter View option allows presenters to see their notes while still maintaining eye contact with participants. By keeping animations and transitions minimal yet impactful, presenters can deliver a seamless presentation experience in Microsoft Teams meetings.

Keep Slides on Topic

When sharing a PowerPoint presentation in Microsoft Teams, it’s important to keep your slides on topic. This means that each slide should focus on a specific point or idea related to the overall theme of your presentation.

By keeping your slides focused and concise, you can ensure that your audience stays engaged and understands the main message you’re trying to convey. Avoid overcrowding slides with excessive text or irrelevant information.

Instead, use bullet points, visuals, and key phrases to highlight key points and make your presentation more visually appealing. By staying on topic and delivering clear and concise slides, you can make sure that your PowerPoint sharing in Teams is successful and effective for team collaboration.

Call Out Specific Points with Team Members’ Names

To make your PowerPoint sharing in Microsoft Teams more effective, consider calling out specific points with team members’ names. This helps to engage your audience and personalize the presentation.

By mentioning individuals directly, you can draw their attention to important information or ask for their input during the meeting. It’s a simple but powerful technique that promotes collaboration and active participation within the team.

So, when sharing your slides in Teams, don’t be afraid to address specific points using team members’ names to create a more interactive and engaging experience for everyone involved.

Troubleshooting Issues while Presenting PowerPoint in Teams

If you’re having trouble finding the “Present in Teams” button in PowerPoint, try checking your add-ins or updating your Microsoft Teams software.

Missing Present in Teams Button in PowerPoint

One common issue when sharing PowerPoint presentations on Microsoft Teams is the missing “Present in Teams” button in PowerPoint. This can be frustrating, especially if you’re trying to present important information to your team.

However, there is a solution to this problem. One way to resolve the issue is by clearing the Teams cache. By doing this, you can ensure that all the necessary files and settings are up-to-date and functioning properly.

It’s a quick and easy fix that can save you time and hassle when presenting your PowerPoint slides in Teams.

Other Technical Issues

In addition to the commonly encountered technical issues when sharing PowerPoint presentations in Teams, there are a few other problems that users may face. For example, PowerPoint freezing can be a frustrating issue.

To resolve this, try signing out of the Teams desktop client and exiting it completely, then deleting the files in the %appdata%\Microsoft\teams\Cache directory. If you’re experiencing crashes or slow performance while using PowerPoint in Teams, Microsoft provides suggested fixes and workarounds to address these issues.

It’s also important to note that known issues with Teams Rooms on Windows and Android devices may affect PowerPoint Live presentations, such as limitations on using features like the laser pointer or pen tool.


In conclusion, sharing PowerPoint presentations on Microsoft Teams is a simple and effective way to collaborate and present information during team meetings. With features like screen sharing and the ability to upload presentations directly into Teams, users can easily share their slides with participants.

By following the tips for successful PowerPoint sharing and troubleshooting any potential issues, users can ensure smooth and engaging presentations in Teams. So start leveraging the power of Microsoft Teams to share your PowerPoint slides and enhance collaboration in remote work environments!

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.