How To Set Permissions In Sharepoint For A Folder

Setting permissions in Sharepoint for a folder allows you to control who can access and collaborate on specific files within your document library. By managing access to folders, you can ensure that only authorized users or groups can view, edit, or delete files, providing a secure and organized environment for your team.

To begin the process, you’ll need to log in with administrative permissions or use an account that has site collection administrator rights. Once you have the necessary access, navigate to the SharePoint site and locate the document library where the folder is located.

Once you’ve found the document library, open the “Details pane” of the folder you want to set permissions for. Within the Details pane, click on the “Manage access” link. This will open up additional options for managing permissions within the folder.

Next, click on the “Advanced” link to access more granular control over the folder’s permissions. Within the Advanced settings, you’ll find the option to “Stop Inheriting Permissions.” Enabling this function will create unique permissions for the folder, allowing you to customize who has access to its contents.

If there are users or groups that you want to remove from having access to the folder, you can select them and use the “Remove User Permissions” function. This will revoke their access and prevent them from viewing or editing the folder’s files.

To change the permissions for existing users or groups, select them and click on the “Edit User Permissions” function. This will open a dialogue where you can modify their access levels, such as granting read-only or editing permissions. Make the necessary changes to align with your desired folder access control.

Furthermore, you have the option to grant permissions to new users or groups by using the “Grant Permissions” function. This allows you to provide specific access rights to individuals or teams who need to collaborate on the files within the folder.

Once you’ve completed all the necessary changes, you will have successfully set unique permissions for the folder. This ensures that only authorized individuals can access and work with the files within, providing a secure and efficient collaboration environment for your team.

Steps to Set Permissions in Sharepoint For A Folder

To set permissions for a folder in Sharepoint, follow these steps to ensure effective collaboration while maintaining digital security.

First, make sure you are logged in with administrative permissions or with an account that is a site collection administrator. This will give you the necessary access to manage permissions.

Next, navigate to the SharePoint site where the folder is located. Open the document library that contains the folder you want to set permissions for.

Once inside the document library, locate the specific folder and open the “Details pane”. Within the pane, you will find a link titled “Manage access”. Click on this link to proceed.

Within the “Manage access” window, you will see an “Advanced” link. Click on this link to access additional permissions options. Here, you will find the function to “Stop Inheriting Permissions” which will allow you to create unique permissions for the folder.

If there are users or groups that you want to remove from having access to the folder, you can select them and use the “Remove User Permissions” function. Conversely, if you need to change the permissions for certain users or groups, select them and click on the “Edit User Permissions” function.

To grant permissions to new users or groups, simply use the “Grant Permissions” function and specify the desired level of access.

Once you have made all the necessary changes, you will have successfully set unique permissions for the folder, ensuring that only the intended individuals or groups have access to its contents.

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