How To See Who Has Access To A SharePoint Site

Discover how to see who has access to a SharePoint site with our simple and straightforward guide. To ensure the security and privacy of your SharePoint site, it is essential to have visibility into who has access and what permissions they hold. Fortunately, there are multiple methods you can use to achieve this.

The first method is to utilize the “Check Permissions” command. By clicking on the Gear Icon and selecting “Site Settings” and then “Site Permissions,” you can access this command. In the top ribbon, choose “Check Permissions” and enter the name of the user you want to check. Click “Check Now” to view their permissions and identify the security group they belong to. This method is applicable for both direct user access and those added through SharePoint or Active Directory groups.

The second method involves using the “View Group Permissions” option. If users have been added to security groups instead of being directly assigned access to the site, this method is particularly helpful. To access it, click on the Gear Icon, select “Site Settings,” and choose “Site Permissions.” Select the desired security group and click on “View Group Permissions.” This grants you a detailed list of the sites the SharePoint group has access to, highlighting any instances of broken inheritance for specific web parts, folders, or documents.

Furthermore, you can check the sharing details of files and folders within a document library. Simply select the file or folder and click on the “Share” option located above the list of files. If the item is currently shared, a “Shared with” list will appear in the “Send link” window. Each circular item represents a person or group with whom the item has been shared. By hovering your mouse over an item, you can view the name of the person or group. Clicking on an item reveals more details about who can access the file.

By employing these methods, you can effortlessly determine who has access to your SharePoint site, whether it is through individual user access, security group access, or shared files and folders. Stay in control of your site’s permissions and ensure the utmost security for your valuable SharePoint resources.

Using the “Check Permissions” Command

The “Check Permissions” command is a handy tool to determine who has access to your SharePoint site. By following these simple steps, you can easily view the permissions of individual users and security groups.

  1. Click on the Gear Icon located in the top right corner of your SharePoint site.
  2. Select “Site Settings” from the drop-down menu.
  3. Choose “Site Permissions” under the “Users and Permissions” section.
  4. In the top ribbon, click on “Check Permissions.”
  5. Type in the name of a user or group that you want to check and click “Check Now.”

A table will appear showing the user’s permissions, which security group they belong to, and any specific permissions assigned to them. This method is useful for both direct user access and access granted through SharePoint or Active Directory groups.

Example Table:

User Security Group Permissions
User A Group 1 Read
User B Group 2 Contribute
User C Group 3 Full Control

By using the “Check Permissions” command, you can easily determine who has access to your SharePoint site and manage their permissions accordingly. It provides a clear overview of user access and allows you to make any necessary adjustments to ensure the security and integrity of your site.

Viewing Group Permissions

If users have been added to security groups, you can easily view their permissions by following these steps:

  1. Click on the Gear Icon, located in the top right corner of the SharePoint site.
  2. Select “Site Settings” from the drop-down menu.
  3. Choose “Site Permissions” from the “Users and Permissions” section.
  4. Click on the desired security group to view its permissions.
  5. From the security group’s page, select “View Group Permissions.”

By following these steps, you will be able to see a detailed list of all the sites the SharePoint group has access to. This includes any broken inheritance for specific web parts, folders, or documents.

For example, if a security group has access to a SharePoint site, you will be able to see if certain members of that group have different permissions for specific documents or folders within the site.

This method allows you to easily manage and monitor access permissions for different security groups within your SharePoint site. It ensures that the right people have the appropriate access rights, promoting efficient collaboration and secure data management.

Benefits of Viewing Group Permissions Steps to View Group Permissions
  • Simplify permission management
  • Ensure appropriate access rights
  • Improve collaboration
    1. Click on the Gear Icon
    2. Select “Site Settings”
    3. Choose “Site Permissions”
    4. Click on desired security group
    5. Select “View Group Permissions”

    In conclusion, by using the “View Group Permissions” option, you can easily view and manage the access permissions of security groups within your SharePoint site. This method provides a comprehensive overview of the sites the group has access to and allows for fine-grained control of permissions for specific documents or folders.

    Checking File and Folder Sharing

    You can easily check who a file or folder is shared with by using the file sharing options within SharePoint. To do this, select the specific file or folder you want to check, and then click on the “Share” option located above the list of files.

    If the item is currently being shared, a “Shared with” list will appear in the “Send link” window. Within this list, each circular item represents a person or group that the item has been shared with. Simply point your mouse at an item to display the name of the person or group, or click on it to access more detailed information about who can access the file.

    This method is particularly useful when you want to determine exactly who has access to specific files or folders within your SharePoint site. By reviewing the “Shared with” list, you can gain a clear understanding of the individuals or groups who can view or collaborate on your uploaded content.

    By following these steps, you can easily keep track of file and folder sharing in SharePoint, ensuring that your site’s information remains secure and accessible only to those who have the appropriate permissions.

    Meet the Author

    Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.