How To Search In Sharepoint

Searching for content in Sharepoint can be a powerful tool for increasing efficiency and productivity within your corporate environment. When it comes to searching in SharePoint, there are several options available.

The first option is using the site search box, which can be found in the upper right-hand corner of the SharePoint site. This search box allows users to search for content based on keywords in file names, metadata, and text within the files themselves. However, it should be noted that the default search scope is usually the entire site collection, which can sometimes result in irrelevant search results. Additionally, the default search may not display all relevant results, as SharePoint may classify some files as duplicates and exclude them from the search results.

The second option for searching in SharePoint is using the document library search box. This search box is located above the documents in each document library and allows users to search for documents specifically within that library. This option provides more precise search results, as it only searches for documents within the specified library. However, if documents are located in multiple libraries or sites, separate searches will need to be performed in each library or reliance on the global search option.

A bonus feature for searching in SharePoint is wildcard search. This allows users to search for keywords based on partial text, using the asterisk (*) as the wildcard character. For example, searching for “veh*” will return results with keywords like “vehicle” or “vehicles”.

By utilizing these different search options and understanding their limitations, you can effectively search for content in Sharepoint and find what you need to enhance your work processes and collaboration efforts.

Advanced Search Techniques in Sharepoint

To further optimize your search experience in Sharepoint, it’s important to familiarize yourself with advanced search techniques that can help you find exactly what you’re looking for. While the basic search options in Sharepoint can be helpful, utilizing advanced techniques can enhance your ability to locate specific content within the platform.

One of the key techniques to master is the use of specific search operators. By leveraging operators such as “AND,” “OR,” and “NOT,” you can refine your search queries and exclude or include specific terms. This can be particularly useful when your initial search yields a large number of results and you need to narrow down the information you’re looking for.

Another valuable technique is the use of filters to refine your search results. Sharepoint provides various options for filtering search results based on criteria like file type, author, modification date, and more. This allows you to quickly narrow down your results to only show the files that meet your specific requirements.

Furthermore, Sharepoint offers advanced search features like phonetic searching and stemming. With phonetic searching, Sharepoint can recognize and match words that sound similar, even if they are spelled differently. Stemming, on the other hand, allows Sharepoint to search for variations of a word by automatically including words with the same root. These features can greatly improve the accuracy and efficiency of your searches in Sharepoint.

By becoming familiar with these advanced search techniques and incorporating them into your Sharepoint workflow, you can save time and effort by quickly finding the content you need. Additionally, it’s important to stay updated on best practices and any new features or updates released by Microsoft to ensure you are maximizing the potential of your Sharepoint search capabilities.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.