How To Save Sharepoint File To Desktop

Saving a Sharepoint file to your desktop can be done using various methods, such as creating a desktop shortcut or syncing the files with your computer using the OneDrive app. To create a desktop shortcut, simply follow these steps:

  1. Select the file on SharePoint.
  2. Click on the three vertical dots.
  3. Choose “Copy Link”.
  4. Right-click on the command bar in the Chrome browser.
  5. Select “Add page”.
  6. Paste the copied URL in the bookmark’s URL section and save it.

This creates a bookmark that can be used as a desktop shortcut to open the SharePoint file directly. If you prefer syncing the files with your computer using the OneDrive app, follow these steps:

  1. Turn on “Files On-Demand” in OneDrive settings.
  2. Use the sync button in the document library on SharePoint to start syncing your files.
  3. Once synced, the SharePoint files will appear in File Explorer or Finder.
  4. You can now copy or move files between your computer and SharePoint.

Lastly, if you only need to download files or folders from SharePoint, follow these simple steps:

  1. Select the files or folders you want to download.
  2. Click on the “Download” option.

By following these steps, you can save SharePoint files to your desktop and enjoy secure file transfers for easy access and collaboration.

Syncing Sharepoint Files with OneDrive for Desktop Access

To sync Sharepoint files with your computer, you need to use the OneDrive app, which enables seamless integration between Sharepoint and your desktop file management system. This integration allows you to access and work on Sharepoint files directly from your local computer.

To get started, ensure that you have the OneDrive app installed on your computer. You can download it from the Microsoft website or through the Microsoft Store. Once installed, sign in to the app using your Microsoft or Office 365 account credentials.

After signing in, navigate to the Sharepoint site that contains the files you want to sync. Locate the document library or folder where the files are stored. Click on the “Sync” button, which is usually located at the top of the document library or folder.

The OneDrive app will then start syncing the Sharepoint files to your computer. You can monitor the progress of the sync in the notification area of your desktop. Once the sync is complete, the Sharepoint files will appear in File Explorer (Windows) or Finder (Mac).

From File Explorer or Finder, you can easily copy, move, and manage the synced Sharepoint files, just like any other files on your computer. Any changes you make to the files will automatically sync back to Sharepoint, ensuring that you always have the latest version available across all devices.

Conclusion

In summary, syncing Sharepoint files with OneDrive for desktop access provides a convenient way to work with your Sharepoint files on your local computer. By using the OneDrive app, you can seamlessly integrate Sharepoint with your desktop file management system, making it easier to collaborate and manage your files.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.