How To Save Files From SharePoint To Desktop

In this guide, we will walk you through the simple process of saving files from SharePoint to your desktop. If you’re looking for a convenient way to access and edit your SharePoint files offline, this article is for you.

To get started, follow these steps:

  1. On your OneDrive, SharePoint in Microsoft 365, SharePoint Server Subscription Edition, or SharePoint Server 2019 website, select the files or folders you want to download.
  2. To download individual or multiple files, select each item by clicking the circle check box that appears. To select all files in a folder, click the circle to the left of the header row, or press CTRL + A on your keyboard.
  3. In the top navigation, select Download. If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download.
  4. If you need to free up space on your OneDrive, download the file or folder to a location outside of your OneDrive folders. You can then delete the OneDrive copy of the file or folder to reduce your storage amount.
  5. Note that you can’t download files directly from the Shared view. You will need to open the file and save a copy in the location of your choice.

To make files available offline in a OneDrive mobile app, you can use the Offline icon in the OneDrive app for iOS, Android, or Windows 10 phone.

But wait, there’s more! If you’re looking for alternative methods to save SharePoint files to your desktop, we’ve got you covered.

You can use the SharePoint Desktop app, sync the files to your computer, utilize third-party file sharing services like Dropbox or OneDrive, or even employ a file downloader tool like DownThemAll or Download Accelerator. These methods provide additional flexibility and convenience for accessing your SharePoint files offline and making independent edits.

By saving a SharePoint file to your desktop, you gain the ability to work on the file without affecting the original version on the SharePoint site. This allows you to make changes at your own pace and have a local copy readily available for offline access.

Alternative Methods for Saving SharePoint Files to Your Desktop

Apart from the traditional method, there are several alternative approaches to save SharePoint files to your desktop, providing you with more flexibility and accessibility options.

One of these alternatives is the SharePoint Desktop app. By using this app, you can easily sync and access your SharePoint files directly on your computer. This allows you to work offline and make changes to your files without an internet connection. The app also provides a seamless integration with your desktop, making it convenient to manage and organize your SharePoint documents.

Another option is to sync your SharePoint files to your computer. This can be done by selecting the “Sync” option in SharePoint. Once the sync is complete, you will have a local copy of your SharePoint files on your desktop. This method ensures that you always have the latest version of the files available offline, making it perfect for remote work or when you don’t have a stable internet connection.

If you prefer to use third-party file sharing services, you can easily save SharePoint files to your desktop by utilizing services like Dropbox or OneDrive. These services offer desktop applications that allow you to sync your SharePoint files with your local storage. This enables you to access and edit your files directly from your desktop, providing seamless integration between SharePoint and your preferred file sharing service.

For those looking for more control and customization, file downloader tools such as DownThemAll or Download Accelerator can be used to save SharePoint files to your desktop. These tools enable you to download files from SharePoint at a faster speed and provide advanced features for managing and organizing your downloads. With these tools, you can easily specify the download location and customize the download process to suit your needs.

Saving SharePoint files to your desktop not only allows for offline access but also enables you to work independently on the files without affecting the original version on the SharePoint site. Whether you choose the SharePoint Desktop app, syncing files, third-party file sharing services, or file downloader tools, these alternative methods provide you with greater convenience and control over your SharePoint files.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.