How To Remove Direct Access In Sharepoint

SharePoint provides various options to remove direct access and manage permissions effectively. By following these steps, you can enhance your SharePoint management skills and ensure the security of your files and folders.

To remove direct access in SharePoint, you can follow these steps:

  1. Microsoft 365 Group: Open the SharePoint team site, click on Members, select the member you want to remove, and choose Remove from group. Only Microsoft 365 Group Owners can remove users.
  2. SharePoint Site: Click on the Gear Icon, go to Site permissions, expand the groups, select the user, and click Remove. Only Microsoft 365 Group Owners and SharePoint Site Owners can remove users.
  3. Document Library: Click on the Gear Icon, go to Library settings, click on Permissions for this document library, select the user or group, and click Remove User permissions. Only Microsoft 365 Group Owners, SharePoint Site Owners, and users with Full Control permission can remove users.
  4. Files and folders: Right-click on the file or folder, choose Manage access, click the drop-down next to the user or group, and click Stop sharing if they have direct access. If they have access through a sharing link, right-click, choose Manage access, click the three dots next to the link, and click “X” to delete the link. Microsoft 365 Group Owners, SharePoint Site Owners, and users with Full Control permission can remove users with direct access. Regular site members with Edit permission can remove users with access through sharing links.

By following these steps, you can successfully remove direct access in SharePoint and effectively manage access to your files and folders. Ensure the security and integrity of your data with these SharePoint management skills.

Steps to Remove Direct Access in Sharepoint

To remove direct access in Sharepoint, you can follow these steps:

  1. Microsoft 365 Group: Open the SharePoint team site, click on Members, select the member you want to remove, and choose Remove from group. Only Microsoft 365 Group Owners can remove users.
  2. SharePoint Site: Click on the Gear Icon, go to Site permissions, expand the groups, select the user, and click Remove. Only Microsoft 365 Group Owners and SharePoint Site Owners can remove users.
  3. Document Library: Click on the Gear Icon, go to Library settings, click on Permissions for this document library, select the user or group, and click Remove User permissions. Only Microsoft 365 Group Owners, SharePoint Site Owners, and users with Full Control permission can remove users.
  4. Files and folders: Right-click on the file or folder, choose Manage access, click the drop-down next to the user or group, and click Stop sharing if they have direct access. If they have access through a sharing link, right-click, choose Manage access, click the three dots next to the link, and click “X” to delete the link. Microsoft 365 Group Owners, SharePoint Site Owners, and users with Full Control permission can remove users with direct access. Regular site members with Edit permission can remove users with access through sharing links.

These steps will help you remove direct access in SharePoint and manage access to your files and folders effectively.

Effective Access Management in Sharepoint

In addition to removing direct access, it is crucial to effectively manage access to files and folders in Sharepoint to ensure proper security and collaboration. By implementing the right access controls, you can prevent unauthorized individuals from viewing, editing, or deleting sensitive information.

One of the key features in Sharepoint for managing access is Microsoft 365 Group. As a Microsoft 365 Group Owner, you have the authority to remove users from the SharePoint team site. Simply navigate to the Members section, select the member you want to remove, and choose the “Remove from group” option.

Another important aspect of access management is controlling permissions within SharePoint Sites. As a Microsoft 365 Group Owner or SharePoint Site Owner, you can remove users from the site by accessing the Site Permissions through the Gear Icon. Expand the groups, select the user, and click Remove.

To manage access to specific Document Libraries, navigate to the Library Settings through the Gear Icon. From there, you can access the Permissions for the document library and remove user permissions as needed. Keep in mind that only Microsoft 365 Group Owners, SharePoint Site Owners, and users with Full Control permission have the ability to remove users.

Finally, when dealing with individual files and folders, you can control access by right-clicking on the file or folder and selecting “Manage access.” From here, you can remove users who have direct access by clicking the drop-down next to their name. Additionally, if a user has access through a sharing link, you can delete the link by clicking the three dots next to it and selecting “X.” It’s important to note that Microsoft 365 Group Owners, SharePoint Site Owners, and users with Full Control permission have the authority to remove users with direct access, while regular site members with Edit permission can remove users with access through sharing links.

By following these steps, you will be able to remove direct access in SharePoint and effectively manage access to your files and folders. This will not only enhance the security of your data but also improve collaboration among users within your organization.

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