Printing from Sharepoint can be accomplished using various methods and options, depending on the requirements and the type of document or report. In this section, we will provide a comprehensive guide on how to print from Sharepoint, covering different options and methods available for printing documents and reports from Sharepoint.
There are three main ways to print from SharePoint, each offering different functionalities and capabilities.
- Print option from Actions menu: To print a document or report from SharePoint, you can select the “Print” option from the Actions menu on the SharePoint site. This utilizes the Reporting Services print functionality and allows you to choose a printer, specify pages and margins, and even preview the report before printing. It provides a convenient and straightforward method for printing directly from SharePoint.
- Print features of a browser: Another way to print from SharePoint is by utilizing the print features of a browser. This method works best for HTML reports that fit on a single page. You can simply open the report in your browser and use the browser’s print functionality. However, it’s important to note that if the report is long and extends beyond one page, only a portion of it may be printed. Therefore, this method is most effective for shorter reports or sections that fit within a single page.
- Exporting reports to target applications: The third option for printing from SharePoint is by exporting the report to a target application, such as Microsoft Excel or Adobe Acrobat Reader. This allows you to take advantage of the print features and capabilities of the target application. For example, you can export the report to Microsoft Excel and then use Excel’s print functionality to customize the printing options according to your needs. This method provides flexibility and allows for more advanced printing options.
|Print option from Actions menu
|Utilizes Reporting Services print functionality. Allows printer selection, page/margin specification, and preview.
|Print features of a browser
|Works well for HTML reports on a single page. Longer reports may not print completely.
|Exporting reports to target applications
|Allows utilization of target application’s print features. Provides more advanced printing options.
Although printing directly from a Sharepoint document library list is not currently supported, there are alternative solutions and suggestions that can be explored.
Another option is to utilize third-party solutions specifically designed to address the limitations of printing from Sharepoint. These solutions often offer enhanced print functionality and allow users to print documents directly from the document library list without opening each individual document. They may also provide additional features such as batch printing or the ability to customize print settings.
When considering these alternatives, it is important to evaluate the specific requirements and constraints of your Sharepoint environment. Some solutions may require licensing or incur additional costs, while others may need to be implemented and maintained by IT professionals. It is also essential to ensure that any chosen solution aligns with your organization’s security and compliance policies.
|Limitations of Printing from Sharepoint
|Printing directly from a Sharepoint document library list is not supported
|Incorporate custom scripts to enable printing functionality
|Utilize third-party solutions designed for printing from Sharepoint
|Evaluate requirements, constraints, and security considerations
To print from SharePoint, it is crucial to have the necessary permission to view the report, and there are some important considerations to keep in mind during the printing process.
When printing from SharePoint, ensure that you have the required access rights to view the report. Without the necessary permission, you will not be able to print the document. It is important to check your user privileges and ensure that you have the appropriate level of access before attempting to print.
Additionally, it is worth considering the formatting and layout of the report before initiating the print. Depending on the method you choose, certain elements of the report may not display correctly or may be cut off if the content extends beyond a single page. Take note of any potential formatting issues and adjust the page settings or export options accordingly to ensure a complete and accurate printout.