How To Print From Sharepoint

Printing from Sharepoint can be accomplished using various methods and options, depending on the requirements and the type of document or report. In this section, we will provide a comprehensive guide on how to print from Sharepoint, covering different options and methods available for printing documents and reports from Sharepoint.

Ways to Print from SharePoint

There are three main ways to print from SharePoint, each offering different functionalities and capabilities.

  1. Print option from Actions menu: To print a document or report from SharePoint, you can select the “Print” option from the Actions menu on the SharePoint site. This utilizes the Reporting Services print functionality and allows you to choose a printer, specify pages and margins, and even preview the report before printing. It provides a convenient and straightforward method for printing directly from SharePoint.
  2. Print features of a browser: Another way to print from SharePoint is by utilizing the print features of a browser. This method works best for HTML reports that fit on a single page. You can simply open the report in your browser and use the browser’s print functionality. However, it’s important to note that if the report is long and extends beyond one page, only a portion of it may be printed. Therefore, this method is most effective for shorter reports or sections that fit within a single page.
  3. Exporting reports to target applications: The third option for printing from SharePoint is by exporting the report to a target application, such as Microsoft Excel or Adobe Acrobat Reader. This allows you to take advantage of the print features and capabilities of the target application. For example, you can export the report to Microsoft Excel and then use Excel’s print functionality to customize the printing options according to your needs. This method provides flexibility and allows for more advanced printing options.

It’s important to note that in order to print a document or report from SharePoint, you need to have the necessary permission to view the report. Without the appropriate permission, you won’t be able to print the document. Additionally, it’s worth mentioning that currently, there are no built-in options for printing directly from a SharePoint document library list without opening the document. However, there have been suggestions, such as using JavaScript or third-party solutions, to overcome this limitation.

Method Functionality
Print option from Actions menu Utilizes Reporting Services print functionality. Allows printer selection, page/margin specification, and preview.
Print features of a browser Works well for HTML reports on a single page. Longer reports may not print completely.
Exporting reports to target applications Allows utilization of target application’s print features. Provides more advanced printing options.

Limitations and Suggestions for Printing from Sharepoint

Although printing directly from a Sharepoint document library list is not currently supported, there are alternative solutions and suggestions that can be explored.

One possible solution is to use JavaScript to enable printing functionality. By incorporating custom scripts, users can add a print button to the document library list that triggers the printing process. This method requires some programming knowledge and may involve additional development efforts, but it can provide a workaround for printing directly from Sharepoint.

Another option is to utilize third-party solutions specifically designed to address the limitations of printing from Sharepoint. These solutions often offer enhanced print functionality and allow users to print documents directly from the document library list without opening each individual document. They may also provide additional features such as batch printing or the ability to customize print settings.

When considering these alternatives, it is important to evaluate the specific requirements and constraints of your Sharepoint environment. Some solutions may require licensing or incur additional costs, while others may need to be implemented and maintained by IT professionals. It is also essential to ensure that any chosen solution aligns with your organization’s security and compliance policies.

Limitations of Printing from Sharepoint Suggestions
Printing directly from a Sharepoint document library list is not supported Explore options like using JavaScript or third-party solutions
Incorporate custom scripts to enable printing functionality
Utilize third-party solutions designed for printing from Sharepoint
Evaluate requirements, constraints, and security considerations

Permissions and Considerations for Printing from SharePoint

To print from SharePoint, it is crucial to have the necessary permission to view the report, and there are some important considerations to keep in mind during the printing process.

When printing from SharePoint, ensure that you have the required access rights to view the report. Without the necessary permission, you will not be able to print the document. It is important to check your user privileges and ensure that you have the appropriate level of access before attempting to print.

Additionally, it is worth considering the formatting and layout of the report before initiating the print. Depending on the method you choose, certain elements of the report may not display correctly or may be cut off if the content extends beyond a single page. Take note of any potential formatting issues and adjust the page settings or export options accordingly to ensure a complete and accurate printout.

While SharePoint does not offer built-in options for printing directly from a document library list without opening the document, there are alternative solutions available. Some users have found success by utilizing JavaScript or third-party solutions to overcome this limitation. Explore these options if you often need to print multiple documents from SharePoint and prefer a more streamlined approach.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.