How To Open Sharepoint File In Desktop App

Are you tired of editing SharePoint files in the web browser? Learn how to easily open them in a desktop app for a more seamless experience.

To open SharePoint files in the desktop app instead of the web browser editor, there are a few options available. In Microsoft 365 for Windows, users can turn on a feature that applies to Word, Excel, and PowerPoint files stored on OneDrive or SharePoint. This can be done by going to File > Options > Advanced > Link Handling on Windows or Preferences > General > Link Handling on Mac.

However, there are limitations to this feature, such as it not working if you’re not signed into Microsoft 365, opening links from other Microsoft 365 clients or third-party apps, or if you have installed Office from the Microsoft Store on Windows 10. Additionally, certain types of notifications, SharePoint vanity domains, and documents stored in specific clouds are not supported. Linux users also do not have access to this feature.

Another option to change the default opening behavior for Office documents on SharePoint is to activate the “Open Documents in Client Applications by Default” feature as a site administrator. This can be done by going to Site Settings > Site Collection Features. The same option is available for OneDrive settings by going to the OneDrive settings page.

It is important to note that these changes only apply to Office file types and not other file types like PDFs. Additionally, creating new documents or using templates will still open them in the browser. AutoSave can be controlled from Office settings, and when files are saved in the desktop app, they are returned to their original location in SharePoint or OneDrive.

Changing Default Opening Behavior for Office Documents on SharePoint

If you want to ensure that Office documents on SharePoint always open in the desktop app, follow these simple steps to change the default opening behavior.

First, as a site administrator, navigate to Site Settings and locate the Site Collection Features section. Activate the “Open Documents in Client Applications by Default” feature to enable the desired behavior for your SharePoint site.

Similarly, if you are using OneDrive, you can change the default opening behavior by accessing the OneDrive settings page. Look for the option to open documents in client applications and make sure it is enabled.

It’s important to note that these changes apply specifically to Office file types, such as Word, Excel, and PowerPoint. Other file types, like PDFs, will still open in the browser. Additionally, when creating new documents or using templates, they will continue to open in the browser.

Once you have made these changes, any Office document on SharePoint or OneDrive will automatically open in the desktop app. This can be particularly useful for users who prefer the enhanced features and functionality offered by the desktop applications.

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