How To Move Files In SharePoint Without Breaking Links

Moving files in SharePoint can be a challenging task, especially when it comes to preserving sharing links. But with our guide, you can easily move files without breaking any links. When moving files in SharePoint, it’s important to avoid breaking any sharing links. If you move a file within the same site or between libraries on the same site, the sharing links will still work. However, if you move the file to a different site, the sharing link will stop working.

To move files without breaking the links, you can follow these steps:

  1. Right-click on the file and choose “Share.”
  2. Type in the name of the user you want to share the file with and click “Send.”
  3. Right-click on the file again and select “Move to.”
  4. Choose a completely different SharePoint site as the destination.
  5. Select the destination library on that site and check the box next to “Keep sharing with the same people.”
  6. Click “Move here” to complete the move.

It’s important to note that this method only works for files, not folders. Moving a shared folder to another site will result in the link being broken and the recipient receiving a “This link has been removed” message.

The Importance of Preserving Sharing Links in SharePoint

Preserving sharing links in SharePoint is crucial to maintain seamless collaboration and ensure easy access to shared documents. Breaking these links can disrupt workflows and hinder productivity. When files are moved within the same site or between libraries on the same site, the sharing links will remain intact. However, if files are moved to a different site, the sharing links will no longer work.

To avoid breaking sharing links when moving files in SharePoint, it is essential to follow a specific process. By doing so, you can ensure that the recipients of the shared files can continue to access them without any interruptions. Here is a step-by-step guide:

  1. Right-click on the file and choose “Share.” This allows you to specify the users you want to share the file with.
  2. Type in the name of the user you want to share the file with and click “Send.” This sends an invitation to the specified user.
  3. Right-click on the file again and select “Move to.” This initiates the file transfer process.
  4. Choose a completely different SharePoint site as the destination. This ensures that the sharing link remains active.
  5. Select the destination library on the new site and check the box next to “Keep sharing with the same people.” This ensures that the file remains accessible to the intended recipients.
  6. Click “Move here” to complete the move. The file will now be available in the new location without any broken sharing links.

It is essential to note that this method is suitable for moving individual files and does not apply to moving shared folders. When a shared folder is moved to another site, the sharing link will be broken, and the recipient will receive a “This link has been removed” message.

Summary

Preserving sharing links in SharePoint is crucial for maintaining smooth collaboration and ensuring uninterrupted accessibility to shared documents. By following the provided step-by-step guide, you can move files within SharePoint without breaking any sharing links. Remember to use this method only for individual files and be aware that moving shared folders will result in broken links.

Benefits Considerations
Seamless collaboration Moving shared folders breaks links
Easy access to shared documents Method only applicable to files, not folders
Efficient file management Ensure the destination is a different SharePoint site

Step-by-Step Guide to Moving Files in SharePoint Without Breaking Links

Follow these simple steps to move files in SharePoint without the fear of breaking any sharing links and maintain efficient file management:

  1. Right-click on the file and choose “Share.”
  2. Type in the name of the user you want to share the file with and click “Send.”
  3. Right-click on the file again and select “Move to.”
  4. Choose a completely different SharePoint site as the destination.
  5. Select the destination library on that site and check the box next to “Keep sharing with the same people.”
  6. Click “Move here” to complete the move.

It’s important to note that this method only works for files, not folders. Moving a shared folder to another site will result in the link being broken and the recipient receiving a “This link has been removed” message.

To ensure successful file management and collaboration in SharePoint, it’s crucial to preserve sharing links when moving files. By following the step-by-step guide provided above, you can confidently move files to different SharePoint sites while maintaining the integrity of your sharing links. This will allow your team to continue accessing and collaborating on files seamlessly, without any disruptions.

Effective file management and organization in SharePoint is vital for maintaining a productive workflow and ensuring easy access to important documents. By utilizing the proper techniques and solutions, such as the steps outlined in this guide, you can streamline your file management process and avoid the frustrations of broken sharing links. Take advantage of SharePoint’s capabilities and optimize your collaboration efforts by moving files efficiently while preserving sharing links.

Benefits Considerations
  • Maintain collaboration
  • Ensure document accessibility
  • Efficient file management
  • Does not apply to folders
  • Potential link breakage
  • Recipient may receive “This link has been removed” message

Limitations and Considerations for Moving Shared Folders in SharePoint

While moving files in SharePoint without breaking links is possible, it’s essential to understand the limitations and considerations when it comes to moving shared folders. This is particularly important because moving a shared folder to another site can result in broken links and disrupt collaboration and accessibility for the recipients.

One major limitation to be aware of is that moving a shared folder to a different site will break the sharing link. When the link is broken, the recipient will no longer have access to the folder, and they will receive a “This link has been removed” message. Therefore, it’s crucial to carefully consider the implications before moving shared folders in SharePoint.

Additionally, it’s important to note that moving shared folders across different libraries on the same site might also result in broken links. While sharing links within the same site or between libraries on the same site typically remain intact, there can be cases where the links break during the transfer process.

To avoid these limitations and potential disruptions, it is recommended to inform all involved parties about the folder move in advance. This will allow them to make necessary adjustments and ensure uninterrupted access to the shared folder’s content. Furthermore, if preserving the sharing links is a priority, it may be worth considering alternative methods, such as copying the folder instead of moving it, or utilizing SharePoint’s built-in migration tools to maintain link integrity.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.