How To Move A OneNote Notebook To SharePoint

Moving a OneNote notebook to SharePoint can be done using various methods depending on your preferences and requirements. By migrating your OneNote notebooks to SharePoint, you can streamline collaboration and boost productivity. In this section, we will explore different approaches to move your OneNote notebooks to SharePoint, including the SharePoint Migration Tool (SPMT), the “Copy to” function on the web, and the Change Location function in the OneNote desktop app.

The first method we will discuss is using the SharePoint Migration Tool (SPMT). This tool supports migrating OneNote folders to Microsoft 365, simplifying the process of transferring your OneNote content to SharePoint. To successfully migrate your notebooks, it’s essential to understand the file structure of OneNote notebooks. Each notebook is represented as a normal folder on your computer, with a .onetoc2 file created under the root folder and section groups presented as folders. The content of each section is contained in the same .one file as the section. Once migrated, your folders will appear as OneNote Notebook content on SharePoint.

If you prefer a web-based method, you can utilize the “Copy to” function on the web. Simply click on the three dots next to the OneNote file in your OneDrive document list, select “Copy to,” and choose the destination location, whether it’s a different location on your OneDrive or a SharePoint document library. It’s advisable to use the “Copy to” option instead of “Move to” to avoid any potential issues.

Alternatively, you can use the Change Location function in the OneNote desktop app to move a OneNote file from OneDrive to SharePoint. Open the app, go to the File menu, select Properties for the notebook you want to move, and click on the Change Location button. Choose the destination path to the SharePoint asset, and the notebook will begin moving to its new location. Remember to inform other users collaborating on the notebook, so they can close and reconnect to it in the new location.

To replace the default Notebook on a SharePoint site with an existing notebook, navigate to the library where the SharePoint site’s notebook is stored. Delete the existing notebook and copy the URL from the Site Assets or library where you want to place your notebook. Open the existing notebook on the desktop client, go to File -> Share -> Other Web Locations -> Browse, paste the copied URL in the save dialog’s address bar, and hit enter to navigate to the library. From there, you can rename the notebook if desired and click Move.

When placing a OneNote notebook on SharePoint, it’s crucial to ensure that document libraries have versioning and checkout turned off to avoid sync issues. If you ever need to move a shared notebook, coordinate with the users to ensure they close and reconnect to the notebook in the new location, minimizing the risk of data conflicts.

By following these methods, you can successfully move your OneNote notebooks to SharePoint, simplifying collaboration and maximizing productivity. Choose the approach that best suits your needs, and unlock the potential of seamless information sharing and teamwork.

Steps to Move OneNote Notebook to SharePoint using SPMT

One approach to migrating a OneNote notebook to SharePoint is by using the SharePoint Migration Tool (SPMT), which supports the transfer of OneNote folders to Microsoft 365. To begin the process, it’s important to understand the file structure of OneNote notebooks. Each notebook is represented as a normal folder on your computer, with a .onetoc2 file created under the root folder of the notebook and section groups presented as folders. The content of each section is contained in the same .one file as the section itself. Once migrated to SharePoint, these folders will appear as OneNote Notebook content.

To start the migration, download and install the SharePoint Migration Tool on your computer. Open the tool and click on “Migrate” to create a new migration task. Select the source and target locations, ensuring that the source represents the folder containing your OneNote notebook. Choose the destination SharePoint site and document library where you want to move the notebook. Click “Next” to proceed.

In the next step, select the options that best fit your migration requirements. You can specify the type of content you want to migrate, such as documents, forms, or images, and choose to overwrite existing files or retain the original versions. Additionally, you can set up filters to include or exclude specific files or folders. Once you’ve configured the settings, click “Next” to begin the migration process.

Summary:

In summary, the SharePoint Migration Tool (SPMT) provides a straightforward solution for moving OneNote notebooks to SharePoint. By following the steps outlined above, you can ensure a seamless transfer of your OneNote content to Microsoft 365. Whether you’re looking to enhance collaboration or improve productivity, leveraging SharePoint for your OneNote notebooks can provide a centralized and accessible platform for your team.

Advantages of using SPMT for OneNote migration:
1. Supports migrating OneNote folders to Microsoft 365
2. Preserves the file structure of OneNote notebooks
3. Provides options for customizing the migration process
4. Enables seamless collaboration and accessibility on SharePoint

How to Move OneNote Notebook to SharePoint using “Copy to” and Change Location

If you prefer an alternative method to move your OneNote notebook to SharePoint, you can use the “Copy to” function on the web or utilize the Change Location function in the OneNote desktop app.

To use the “Copy to” function, simply click on the three dots on the OneNote file in the list of documents on your OneDrive. From the dropdown menu, select “Copy to”. This will allow you to browse to the destination where you want to move your OneNote notebook. You can choose a different location on your OneDrive or a SharePoint document library. It is recommended to use the “Copy to” option instead of “Move to” to avoid any potential issues.

Alternatively, you can open the notebook in the OneNote desktop app. Click on File, then Export. Choose “Notebook” under “Export Current” and select the OneNote Package (*.onepkg) format. Export the file to a location on your local machine. Next, navigate to the exported file and double click to unpack it. Open the unpacked file in the OneNote desktop app. Click on “File”, then “Share” and browse to the location you want the file to be, whether it be another OneNote or a SharePoint library.

If you specifically need to move a OneNote file from OneDrive to SharePoint, you can use the Change Location function in the OneNote desktop app. To do this, go to the File menu and click on the settings dropdown for the notebook you want to move. Select Properties and click on the Change Location button. Choose the destination path to the SharePoint asset and the notebook will start moving to its new location. Remember to coordinate with others using the notebook to ensure they close and reconnect to the notebook in the new location to avoid any data conflicts.

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