How To Make SharePoint Excel File Editable

Making a SharePoint Excel file editable is a simple and efficient way to enhance your workflow and collaborate effectively. By allowing multiple users to edit the same file, you can streamline communication, improve productivity, and ensure everyone is working with the most up-to-date information.

There are a few methods you can follow to make a SharePoint Excel file editable. One way is to edit the spreadsheet directly in the browser. To do this, navigate to the document library on your SharePoint site and click the link associated with the Excel workbook. From there, you can easily click “Edit in Browser” to make changes. If you need to make more extensive edits, you can click “Open in Excel” and save the workbook back to the SharePoint site.

An alternative option is to work together simultaneously on the same spreadsheet. Share the link to the Excel workbook with others, and they can edit it in the Excel Web App while you are also making changes. This feature allows for real-time collaboration, with each person’s modifications visible to everyone involved.

If you prefer to restrict editing to one person at a time, you can utilize SharePoint’s “Check Out” and “Check In” feature. This involves setting up a new document library in SharePoint Online and enabling the “Require Check Out” option in the Versioning Settings. Users will then need to check out the file to edit it, and once they are finished, they can check it back in for the next user to make their edits.

It is important to note that with the current version of Office 365, enabling co-authoring for simultaneous editing by multiple users is not possible in SharePoint Online. However, you can share your ideas and suggestions in the SharePoint Community to potentially influence future improvements in Microsoft products.

In conclusion, there are various methods available to make a SharePoint Excel file editable. Whether you choose to edit in the browser, work together simultaneously, or use the Check Out and Check In feature, you can enhance your workflow and collaborate efficiently, ultimately leading to improved productivity and successful outcomes.

Different Methods to Edit a SharePoint Excel File

There are several methods available to make a SharePoint Excel file editable, each offering a unique approach to collaboration and editing.

To edit the spreadsheet in the browser, simply go to the document library on your SharePoint site and click the link associated with the Excel workbook. Then, click “Edit in Browser” to make changes. If you need to make more extensive changes, you can click “Open in Excel” and save the workbook back to the SharePoint site.

Another option is to work together simultaneously on a spreadsheet. You can share the link to the Excel workbook with others, and they can edit it in Excel Web App while you are also editing it. The changes made by each person will be visible to everyone in real time.

If you want to restrict editing to one person at a time, you can use the “Check Out” and “Check In” feature. This requires setting up a new document library in SharePoint Online and enabling the “Require Check Out” option in the Versioning Settings. Users will need to check out the file to edit it, and then check it back in for the next user to edit.

Unfortunately, with the current version of Office 365, it is not possible to enable co-authoring for multiple users to edit the same file simultaneously. This feature is not available in SharePoint Online, but you can suggest the idea in the SharePoint Community to potentially improve Microsoft products in the future.

In conclusion, there are various methods to make a SharePoint Excel file editable. You can edit in the browser, work together simultaneously, or use the Check Out and Check In feature to restrict editing to one user at a time.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.