How To Make A SharePoint Site Private

Making a SharePoint site private involves adjusting the privacy settings of the unified group associated with the site. By setting it to “Private – Only members can see content,” you can ensure that the documents within the site are only visible to authorized individuals. To further control access, you can review and manage the permissions of the document library. However, it’s important to note that members can still invite other users within the organization to join the site, necessitating periodic review and management of site permissions. For added security, we recommend disabling anonymous sharing links. By following these steps, you can maintain the confidentiality of your documents and control who has access to your SharePoint site.

Adjusting Privacy Settings

To make your SharePoint site private, start by adjusting the privacy settings of the associated unified group. By setting it to “Private – Only members can see content,” you can ensure that the documents in the site will only be visible to members, keeping them confidential. This can help safeguard sensitive information and ensure that unauthorized individuals do not have access to your content.

To adjust the privacy settings, follow these steps:

  1. Go to the SharePoint site for which you want to make the changes.
  2. Click on the “Settings” gear icon in the top-right corner of the site.
  3. Select “Site permissions” from the drop-down menu.
  4. In the Site Permissions page, click on “Access Request Settings” at the top.
  5. Scroll down to the “Privacy” section.
  6. Under “Who can see this group?” select “Private – Only members can see content.”
  7. Click “Save” to apply the changes.

Once you have made these adjustments, only the authorized individuals who are members of the unified group will have access to the content on your SharePoint site.

Managing Document Library Access

In addition to adjusting the privacy settings, it is important to review and manage the permissions of the document library to ensure strict access control. By doing so, you can further restrict who can view, edit, or delete documents within the site. Follow these steps to manage document library access:

  1. Go to the SharePoint site and navigate to the document library.
  2. Click on the “Library” tab at the top of the page.
  3. Click on “Library settings” in the toolbar.
  4. Under the “Permissions and Management” section, click on “Permissions for this document library.”
  5. Review the list of users and their respective permissions.
  6. To modify permissions, click on the check box next to the user’s name and select “Edit permissions” from the toolbar.
  7. Make the necessary changes to the user’s permissions and click “Save” to apply them.

By carefully managing the document library access, you can ensure that only the authorized individuals have the necessary permissions to perform actions on the documents, maintaining the privacy and confidentiality of your SharePoint site.

Summary

To summarize, making a SharePoint site private involves adjusting the privacy settings of the associated unified group and managing document library access. By setting the privacy to “Private – Only members can see content,” you restrict access to the site’s documents to only authorized individuals. Periodically reviewing and managing the site permissions helps maintain control over who has access. Additionally, disabling anonymous sharing links provides an extra layer of security. By following these steps, you can ensure the privacy and confidentiality of your SharePoint site.

Key Steps Benefits
Adjust privacy settings to “Private – Only members can see content.” Ensures confidentiality and limits access to authorized individuals.
Review and manage document library access. Allows strict control over who can view, edit, or delete documents.
Periodically review and manage site permissions. Maintains control over who has access to the site.
Disable anonymous sharing links. Enhances security and prevents unauthorized access.

Maintaining Privacy and Content Control

After making your SharePoint site private, it is important to take additional steps to maintain privacy and content control. While the site is restricted to members only, members still have the ability to invite other users within the organization to join the site. To ensure that only authorized individuals have access, it is recommended to periodically review and manage the site permissions.

By regularly reviewing the permissions, you can have a clear overview of who has access to the site and make any necessary adjustments. This allows you to maintain control over the content and ensure that only the right people can view and collaborate on the documents stored on the site. Regularly managing the site permissions also enables you to revoke access for individuals who no longer require it, further enhancing the security of your SharePoint site.

Another crucial step in maintaining privacy and content control is disabling anonymous sharing links. By disabling these links, you prevent any unauthorized users from accessing your content. This adds an extra layer of security to your SharePoint site by ensuring that only members who have been explicitly granted access can view and interact with the documents on the site.

By implementing these additional measures, you can ensure that your SharePoint site remains private and that only authorized individuals within your organization have access. Regularly reviewing and managing site permissions, as well as disabling anonymous sharing links, will help you maintain control over your content, safeguarding its confidentiality and integrity.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.