How To Give Access To A Specific Folder In SharePoint

Are you wondering how to grant access to a particular folder in SharePoint? Follow these simple steps to securely share files with specific individuals.

To give access to a specific folder in SharePoint, you can follow these steps:

  1. Log in to your SharePoint site and navigate to the library or list where the folder is located.
  2. Select the folder you want to share by clicking on it.
  3. Click on the “Share” button at the top of the page.
  4. Under the “Send Link” option, select “Specific people” to give access only to the people you specify.
  5. Enter the email addresses or contact names of the people you want to share with in the “Name, group or email” field.
  6. Customize the access level for each person by selecting the pencil icon next to their name and selecting the desired permissions.
  7. Optionally, add a message to accompany the sharing invitation.
  8. Click “Send” to share the folder with the specified people.

It’s important to note that when sharing a specific folder, you can set permissions for individual users or groups, allowing you to control who can edit, view, or have other permissions for the folder. It’s also recommended to regularly review and update folder restrictions, limit the number of administrators with access to site permissions, and provide clear communication to all users about folder restrictions to ensure proper access and security.

Setting Permissions for a Specific Folder in SharePoint

Once you have selected the folder you want to share in SharePoint, you can customize the permissions for individual users or groups based on their specific needs. To begin, log in to your SharePoint site and navigate to the library or list where the folder is located.

Next, click on the folder you want to share to highlight it. Then, at the top of the page, click on the “Share” button.

A pop-up window will appear, offering a range of sharing options. To give access only to specific people, select the “Specific people” option under the “Send Link” section.

In the “Name, group, or email” field, enter the email addresses or contact names of the individuals you want to share the folder with. You can customize the access level for each person by selecting the pencil icon next to their name and choosing the desired permissions.

If desired, you can also include a message to accompany the sharing invitation. Once you have set the permissions and added any necessary messages, simply click “Send” to share the folder with the specified individuals.

Remember, it’s important to regularly review and update folder restrictions, limit the number of administrators with access to site permissions, and communicate clearly with all users regarding folder restrictions. By following these steps and best practices, you can ensure proper access and security for your specific folder in SharePoint.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.