How To Get Previous Version Of Excel File In Sharepoint

SharePoint offers a convenient way to access previous versions of Excel files, allowing you to maintain data integrity and retrieve important information when needed. To get the previous version of an Excel file in SharePoint, simply follow these steps:

  1. Open the list or library where the file is located.
  2. Right-click on the space between the item or document name and date.
  3. Select “Version History” from the menu. If you don’t see this option, click on the ellipsis (…) and then select “Version History”.
  4. A list of versions of the file will appear.
  5. Hover next to the version you want to view and click the down arrow on the right side.
  6. Select “View” to open the selected version.

Please note that SharePoint retains the earlier version when you restore it, creating a copy of the file as the latest version.

It’s important to note that version history in Microsoft 365 works only for files stored in OneDrive or SharePoint in Microsoft 365. If you sign in with a personal Microsoft account, you can retrieve the last 25 versions, while the number of versions available will depend on your library configuration if you sign in with a work or school account.

Additionally, SharePoint in Microsoft 365 offers powerful versioning tools, including version tracking, sharing, and recycle bin storage.

For more detailed information and instructions, you can refer to the provided sources.

Steps to Retrieve Previous Versions of an Excel File in Sharepoint

To access the version history of an Excel file in Sharepoint, follow these simple steps:

  1. Open the list or library where the file is located.
  2. Right-click on the space between the item or document name and date.
  3. Select “Version History” from the menu. If you don’t see this option, click on the ellipsis (…) and then select “Version History”.
  4. A list of versions of the file will appear.
  5. Hover next to the version you want to view and click the down arrow on the right side.
  6. Select “View” to open the selected version.

Please note that SharePoint retains the earlier version when you restore it, creating a copy of the file as the latest version.

It’s important to note that version history in Microsoft 365 works only for files stored in OneDrive or SharePoint in Microsoft 365. If you sign in with a personal Microsoft account, you can retrieve the last 25 versions, while the number of versions available will depend on your library configuration if you sign in with a work or school account.

SharePoint Versioning Tools and Additional Considerations

SharePoint in Microsoft 365 offers powerful versioning tools, including version tracking, sharing, and recycle bin storage. These features allow you to easily track changes made to your Excel files, collaborate with others, and restore deleted files if needed.

With version tracking, you can monitor and compare different versions of your Excel files, ensuring that you have access to previous iterations if required. Furthermore, you can share files with colleagues or clients, enabling seamless collaboration and feedback.

Additionally, SharePoint’s recycle bin storage ensures that deleted files can be recovered in case of accidental deletion or the need to retrieve an older version. This feature provides peace of mind, knowing that your important Excel files are never permanently lost.

For more detailed information and instructions, you can refer to the provided sources.

SharePoint Versioning Tools and Additional Considerations

In addition to retrieving previous versions of Excel files, SharePoint in Microsoft 365 provides an array of powerful versioning tools and features that enhance collaboration and data management.

Version tracking is a key functionality that allows users to keep track of changes made to a file over time. Each version is timestamped and logged, providing a comprehensive history of edits and modifications. This makes it easy to review and compare different versions, ensuring transparency and accountability in the editing process.

Sharing files in SharePoint is seamless and secure. Users can easily grant access to specific individuals or groups, ensuring that only authorized personnel can view or edit sensitive documents. This feature enhances collaboration within teams and allows for efficient document sharing across departments or organizations.

The recycle bin storage in SharePoint acts as a safety net, allowing users to recover deleted files or previous versions that may have been accidentally removed. This ensures that important data is not lost permanently and provides a safeguard against unintended deletions.

These versioning tools and additional features make SharePoint in Microsoft 365 a robust platform for document management, collaboration, and data control. By leveraging these capabilities, organizations can streamline workflows, improve productivity, and maintain data integrity.

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