How To Get Data From Sharepoint Excel File

Are you in need of retrieving data from a Sharepoint Excel file? Learn how to efficiently accomplish this task using Power Query in Excel.

To get data from a SharePoint Excel file, you can use Power Query in Excel. First, copy the path of the Excel file by clicking on the File tab, then selecting the “Copy path to clipboard” option. Remove the “?web=1” query string parameter from the copied URL. In Excel, choose the “Web” data source option in the Get Data menu and paste the modified URL. Power Query will recognize the file as an Excel workbook and allow you to select tables and worksheets for analysis. This method is more efficient than directly referencing the SharePoint link.

Using Power Query in Excel

Power Query in Excel is a powerful tool that allows you to access specific data from SharePoint Excel files. Let’s explore how to use it effectively in retrieving the desired information.

To get data from a SharePoint Excel file, start by copying the path of the Excel file. In Excel, click on the File tab and select the “Copy path to clipboard” option. Make sure to remove the “?web=1” query string parameter from the copied URL. This step is crucial to ensure the smooth retrieval of data.

Next, in Excel, navigate to the Get Data menu and choose the “Web” data source option. Paste the modified URL into the provided field. Power Query will recognize the file as an Excel workbook and allow you to explore its contents.

One of the key advantages of using Power Query is the ability to select specific tables and worksheets within the SharePoint Excel file. This allows you to focus on the data that is relevant to your analysis. By leveraging Power Query’s flexibility, you can streamline your workflow and save time in sifting through large amounts of data.

Benefits of Using Power Query in Excel:
Efficient data retrieval from SharePoint Excel files
Ability to select specific tables and worksheets for analysis
Streamlined workflow and time-saving

Using Power Query in Excel

  1. Copy the path of the SharePoint Excel file, removing unnecessary query parameters.
  2. In Excel, choose the “Web” data source option and paste the modified URL.
  3. Explore and select specific tables and worksheets for analysis.

Power Query in Excel provides a seamless and efficient way to retrieve data from SharePoint Excel files. With its ability to narrow down the selection of tables and worksheets, this tool empowers users to make informed business decisions based on accurate and relevant information.

By utilizing Power Query in Excel, you can enhance your data analysis process and create a more efficient workflow. Take advantage of this powerful tool to unlock the full potential of your SharePoint Excel files and make the most of your data.

In the next section, we will delve deeper into the benefits of using Power Query for data retrieval and analysis. Stay tuned for more insights on how this tool can optimize your business workflow.

Benefits of Using Power Query

Discover the advantages of using Power Query in retrieving data from SharePoint Excel files, and how it can optimize data analysis for your business needs. Power Query offers several benefits that enhance the efficiency and accuracy of data retrieval, allowing you to make informed decisions based on up-to-date information.

One of the key benefits of Power Query is its ability to streamline the data retrieval process. By using Power Query, you can easily connect to SharePoint Excel files and extract the required data for analysis. This eliminates the need for manual copying and pasting of data, saving you time and effort.

Another advantage is the flexibility of Power Query. It allows you to select specific tables and worksheets within the SharePoint Excel file, enabling focused analysis on relevant data. With the ability to filter, transform, and shape the data, Power Query empowers you to extract meaningful insights and uncover trends.

Summarized Benefits of Using Power Query:

  1. Efficient data retrieval from SharePoint Excel files
  2. Streamlined workflow by eliminating manual processes
  3. Flexibility to select specific tables and worksheets for analysis
  4. Enhanced accuracy and improved data analysis

In conclusion, utilizing Power Query in Excel can greatly optimize your data analysis process when retrieving data from SharePoint Excel files. Its efficiency, flexibility, and accuracy allow you to access the necessary information quickly and make informed business decisions. By harnessing the power of Power Query, you can unlock valuable insights and drive your business forward.

Benefits of Using Power Query
Efficient data retrieval from SharePoint Excel files
Streamlined workflow by eliminating manual processes
Flexibility to select specific tables and worksheets for analysis
Enhanced accuracy and improved data analysis

Conclusion

Congratulations! You have now learned how to retrieve data from SharePoint Excel files using Power Query, enabling you to enhance your business workflow with efficient data retrieval and analysis.

To get data from a SharePoint Excel file, simply copy the path of the file by clicking on the File tab and selecting the “Copy path to clipboard” option. Then, remove the “?web=1” query string parameter from the copied URL. In Excel, choose the “Web” data source option in the Get Data menu and paste the modified URL. Power Query will recognize the file as an Excel workbook and allow you to select specific tables and worksheets for analysis.

By utilizing Power Query, you can streamline your workflow and make informed business decisions based on accurate and up-to-date information. This method of data retrieval is more efficient compared to directly referencing the SharePoint link. Power Query not only saves you time and effort but also ensures the accuracy and reliability of the data you are working with. It empowers you to perform detailed analysis and extract meaningful insights from your SharePoint Excel files.

In conclusion, the combination of SharePoint and Power Query offers a powerful solution for accessing and analyzing data. By following the steps outlined in this article, you can unlock the full potential of your SharePoint Excel files and optimize your business processes. Take advantage of Power Query and experience the benefits of efficient data retrieval and analysis in your everyday tasks.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.