How To Filter By Color In Sharepoint Excel

Filtering data by color in Sharepoint Excel can greatly improve the efficiency of your spreadsheet organization. Follow these steps to learn how.

To filter by color in Sharepoint Excel, you can follow these steps:

  1. Open your project in Excel.
  2. Select the column you want to filter.
  3. Click on the Data tab in the editing ribbon.
  4. Click on the Filter icon.
  5. Click on the drop-down menu next to the column containing the data you want to filter.
  6. Select either “Cell color” or “Font color” from the drop-down menu.
  7. Choose the specific color you want to filter by.
  8. Only the data with the selected color will appear in the spreadsheet.

It is also possible to filter by color by right-clicking on a cell and selecting the “Filter by Selected Cell’s Color” option from the menu. However, you can only apply one type of color filter at a time.

By following these simple steps, you can enhance the organization and productivity of your Sharepoint Excel spreadsheets. Start filtering your data by color today!

Step 1: Open Your Project in Excel

Before you can start filtering data by color, you need to open your project in Excel. This step is essential to access and manipulate your data effectively. Here’s how you can do it:

  1. Launch Microsoft Excel on your computer.
  2. Click on the File tab at the top left corner of the Excel window.
  3. Select the “Open” option from the menu.
  4. Browse to the location where your project file is saved.
  5. Double-click on the file to open it in Excel.

Once your project is open, you can proceed to the next step of selecting the column you want to filter.

Step 2: Select the Column You Want to Filter

After opening your project in Excel, you need to select the specific column that you want to filter. This step is crucial to narrow down the data that will be affected by the color filtering. Follow these steps to select the column:

  1. Click on the letter at the top of the column to select the entire column.
  2. If you want to select multiple columns, hold down the Ctrl key and click on the letters of the desired columns.

Now that you’ve selected the column, you’re ready to apply the color filtering.

Step 3: Apply Color Filtering

To apply color filtering in Sharepoint Excel, follow these steps:

  1. Click on the Data tab in the editing ribbon at the top of the Excel window.
  2. Locate the Filter icon in the toolbar and click on it.
  3. A drop-down menu will appear next to the column containing the data you want to filter. Click on the menu.
  4. Select either “Cell color” or “Font color” from the drop-down menu, depending on your preference.
  5. Choose the specific color you want to filter by from the color palette.

Once you’ve selected the color, only the data with the chosen color will appear in the spreadsheet, making it easier for you to analyze and work with the filtered information.

Step Action
Step 1 Open your project in Excel
Step 2 Select the column you want to filter
Step 3 Apply color filtering

Step 2: Select the Column You Want to Filter

After opening your project in Excel, the next step is to select the column that you want to apply the color filter to. This step is crucial as it ensures that the filter is only applied to the specific column of data that you want to work with. Follow the steps below to select the desired column:

  1. Click on the top cell of the column that you want to filter. This will highlight the entire column.
  2. Next, navigate to the Data tab in the editing ribbon. This tab is located at the top of the Excel window.
  3. Click on the Filter icon, which is represented by a funnel-shaped symbol. This will open a drop-down menu.
  4. In the drop-down menu, locate the column header that corresponds to the selected column. Click on the drop-down arrow next to the header to reveal the filtering options.

By following these steps, you have successfully selected the column that you want to filter in Sharepoint Excel. The next section will guide you through the process of applying the color filter.

Example Table:

Product Category Color
Product A Furniture Red
Product B Electronics Blue
Product C Home Decor Green

Note: The example table above is for illustrative purposes only and does not reflect the actual data in your project. Make sure to adapt the steps to your specific spreadsheet.

Step 3: Apply Color Filtering

Once you have selected the desired column, you can now apply the color filter to the data in Sharepoint Excel. This feature allows you to focus on specific data that meets certain color criteria, providing a visually enhanced and organized spreadsheet.

To apply the color filter, follow these steps:

1. Click on the Data tab in the editing ribbon located at the top of your Excel window.

2. Locate and click on the Filter icon, which looks like a funnel-shaped symbol.

3. A drop-down menu will appear next to the column containing the data you want to filter. Click on the menu.

4. From the drop-down menu, select either “Cell color” or “Font color” option. This will determine the color property you want to filter by.

5. Now, choose the specific color you want to filter by. Use the color palette provided to select the desired color.

Once the color filter is applied, only the data that matches the selected color will be displayed in your spreadsheet. This powerful filtering capability allows you to analyze and work with data that meets specific color criteria, enabling you to make effective decisions and improve productivity in Sharepoint Excel.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.