How To Extract Email Data And Send To SharePoint List

Extracting email data and sending it to a SharePoint list is a crucial data management strategy that can improve efficiency and organization within a company.

To accomplish this, there are two powerful tools available: Power Automate and Parserr.

Power Automate allows you to retrieve comments associated with a SharePoint list item and easily send them via email. By utilizing the “Send an HTTP request to SharePoint” connector, you can retrieve the comments, extract the necessary data using an expression in a “Compose” action, select the desired fields with a “Select” action, and format the information into an HTML table using the “Create HTML Table” action.

Parserr, on the other hand, is a versatile email parser that can be seamlessly integrated with SharePoint. With Parserr, you can automatically add emails or attachments to SharePoint lists and libraries. By setting up rules in Parserr, specific data can be extracted from emails and efficiently mapped to the corresponding columns in SharePoint. This simplifies the data collection process and enhances team efficiency.

Both Power Automate and Parserr offer effective solutions for extracting email data and sending it to SharePoint lists. They provide different functionalities, enabling users to choose the tool that best suits their individual requirements and preferences.

Implementing an efficient data management strategy, such as extracting email data and sending it to a SharePoint list, can significantly enhance workflow and organization within a company. By utilizing tools like Power Automate and Parserr, businesses can streamline processes, improve data accuracy, and maximize overall operational efficiency.

Tools for Extracting Email Data and Sending to SharePoint List

There are several tools available that can help extract email data and send it directly to a SharePoint list, such as Power Automate and Parserr. These tools offer efficient solutions for managing and organizing email data, streamlining processes, and improving overall data management strategies.

Power Automate

Power Automate is a powerful tool that allows you to retrieve comments associated with a SharePoint list item and send them via email. With the “Send an HTTP request to SharePoint” connector, you can easily retrieve the comments and extract the relevant information using an expression in a “Compose” action. The “Select” action then enables you to choose the fields you want to include in your extracted data. Finally, using the “Create HTML Table” action, you can beautifully format the extracted information into an HTML table, which can be sent via email using the “Send an email” action.

Parserr

Parserr is an efficient email parser that can be seamlessly integrated with SharePoint. It automates the process of extracting data from incoming emails and mapping it to the corresponding columns in SharePoint lists. By setting up rules in Parserr, you can specify the data you want to extract and ensure it is accurately mapped to the relevant columns. This integration helps streamline the data collection process, eliminates manual data entry, and enhances team efficiency.

Both Power Automate and Parserr offer different functionalities and can be used based on individual requirements and preferences. Whether you need to retrieve comments from SharePoint lists and send them via email or automatically extract data from incoming emails and map it to SharePoint columns, these tools provide effective solutions for extracting email data and sending it to SharePoint lists. By utilizing these tools, you can optimize your data management strategy and improve overall productivity.

Tool Main Features
Power Automate
  • Retrieve comments from SharePoint lists
  • Extract data using expressions
  • Select desired fields
  • Create HTML tables
  • Send emails with extracted data
Parserr
  • Automate data extraction from incoming emails
  • Map extracted data to SharePoint columns
  • Create rules for specific data extraction
  • Add emails or attachments to SharePoint lists and libraries

Using Power Automate for Extracting Email Data and Sending to SharePoint List

Power Automate offers a comprehensive solution for extracting email data and seamlessly sending it to a SharePoint list, providing a streamlined process for efficient data management. With its user-friendly interface and powerful features, Power Automate simplifies the extraction and integration of email data into SharePoint.

To begin, you can use the “Send an HTTP request to SharePoint” connector in Power Automate to retrieve comments associated with a specific SharePoint list item. This connector allows you to fetch the comments and extract them using an expression in a “Compose” action. By specifying the relevant SharePoint list and item ID, you can access the comments section and retrieve the data.

Once you have retrieved the comments, you can further refine the data selection using the “Select” action in Power Automate. This action enables you to choose the desired fields from the extracted data, ensuring that only the necessary information is included in the final result. This step helps maintain data accuracy and relevance.

After selecting the required fields, Power Automate provides an option to format the extracted data into an HTML table using the “Create HTML Table” action. This allows for easy visualization and presentation of the information. The HTML table can be customized to fit specific requirements, such as adding column headers or formatting the data for enhanced readability.

Comment Author Date
This is a sample comment John Doe 2021-09-15
This is another comment Jane Smith 2021-09-16

Once the data is formatted into an HTML table, you can use the “Send an email” action in Power Automate to distribute the table via email. This step ensures that the extracted email data is shared with the necessary stakeholders for review and further action.

In summary, Power Automate offers a seamless solution for extracting email data and sending it to a SharePoint list. By utilizing the “Send an HTTP request to SharePoint” connector, selecting relevant fields, and formatting the data into an HTML table, Power Automate simplifies the process of managing and integrating email data within SharePoint, leading to improved data management and increased efficiency.

Integrating Parserr with SharePoint for Data Extraction and Mapping

Parserr is a powerful email parser that can be seamlessly integrated with SharePoint, allowing for automatic extraction of email data and efficient mapping to corresponding SharePoint columns. With its user-friendly interface and robust features, Parserr simplifies the process of extracting valuable information from incoming emails and populating SharePoint lists and libraries.

By setting up rules in Parserr, you can specify the criteria for extracting specific data from emails. Whether it’s capturing customer details, order information, or tracking numbers, Parserr can intelligently identify and extract the relevant data. Once extracted, this data can be automatically mapped to the appropriate columns in SharePoint, ensuring accurate and organized data storage.

With Parserr’s integration with SharePoint, you can also automate the process of adding emails or attachments to designated lists and libraries. This eliminates the need for manual data entry and enhances team productivity. By streamlining the data extraction and mapping process, Parserr empowers businesses to optimize their data management strategy and make informed decisions based on accurate and up-to-date information.

Whether you are a small business owner or part of a large enterprise, integrating Parserr with SharePoint can revolutionize your data extraction and management workflows. With its reliable performance and seamless integration capabilities, Parserr is the go-to solution for efficiently extracting email data and mapping it to SharePoint columns. Experience the power of Parserr and unlock the full potential of your email data.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.