How To Edit Calculated Column In SharePoint List

Are you looking to edit a calculated column in your SharePoint list? This section will walk you through the process step-by-step. To edit a calculated column in SharePoint list, you can follow these simple steps:

  1. Open the list or library where the column is located.
  2. Click on “Settings” and select “Create Column”.
  3. Choose the “Calculated (calculation based on other columns)” option.
  4. Enter a column formula using functions, column names, and operators.
  5. Click “OK” to create the calculated column.

When creating the formula, you can use common functions such as ADD, SUBTRACT, MULTIPLY, DIVIDE, IF, AND, and OR. It is important to follow proper naming conventions and handle errors in calculated columns. Please note that calculated columns have some limitations, such as not being available for multiple lines of text or person or group fields.

Updating the formula for a calculated column can also be done through PowerShell. This allows for bulk updates across a site collection or a specific list. PowerShell commands can be used to update the formula of a calculated column for all subsites in a site collection or for a specific list.

By following these steps and considering the tips provided in the next section, you will be able to efficiently edit and manage calculated columns in your SharePoint list.

Tips for Editing Calculated Columns in SharePoint List

Editing calculated columns in SharePoint lists can be made more efficient by following these tips and considerations. SharePoint calculated columns offer a powerful way to automate calculations and display results based on other column values. By utilizing the right functions, naming conventions, error handling, and even PowerShell, you can enhance the functionality of your calculated columns and streamline your workflow.

When creating formulas for calculated columns, it is crucial to familiarize yourself with the available functions. SharePoint provides a range of functions, including ADD, SUBTRACT, MULTIPLY, DIVIDE, IF, AND, and OR, which can be used to perform calculations and manipulate data. Understanding these functions and their syntax will help you write formulas that accurately reflect your desired calculations.

Naming conventions are another important aspect of working with calculated columns. Choose meaningful and descriptive names for your columns to improve readability and maintain consistency across your lists. Using clear and concise names will make it easier to understand the purpose of each calculated column and avoid confusion when editing or referencing them in other parts of your SharePoint environment.

It’s also essential to handle errors in calculated columns effectively. Since calculated columns rely on other column values, they can be vulnerable to errors if the data they refer to is missing or incorrect. Including appropriate error handling mechanisms, such as using the IFERROR function to display custom error messages or default values, will ensure that your calculated columns provide accurate results even when unexpected scenarios occur.

For more advanced scenarios, PowerShell can be a valuable tool for editing calculated columns in bulk. With PowerShell commands, you can automate the process of updating formulae across multiple sites or lists within your SharePoint environment. This allows you to save time and effort by making consistent changes to calculated column formulas throughout your organization. Whether you need to modify formulas for all subsites in a site collection or update a specific list, PowerShell provides the flexibility and efficiency you need.

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