How To Duplicate A File In SharePoint

Duplicating files in SharePoint is a simple process that can enhance your productivity on this widely used platform. Whether you need to create a backup, make a copy for editing purposes, or share a file with others, SharePoint provides multiple methods to duplicate files.

Here are some practical ways to duplicate files in SharePoint:

  1. Copy to the same location: Right-click on the file you want to duplicate, select “Copy to,” choose a destination, and the duplicate file will be created with a numerical suffix.
  2. Use Explorer View: Open SharePoint document libraries as Windows Explorer folders, enabling you to drag and drop files, create folders, and copy or move files between libraries.
  3. Utilize Drag and Drop: Easily duplicate files by dragging and dropping them into a folder in your SharePoint library. However, note that this method doesn’t work with folders and can’t copy files between libraries or clone files in the same location.
  4. Use the “Send File” option: Select a file, click “Send,” choose “Other Location,” enter the destination URL, and the file will be copied to the specified location. Please keep in mind that this method only works for individual files and doesn’t support copying multiple files or folders at once.
  5. Utilize the Tru Copy Add-In: Enhance your file duplication capabilities by using the Tru Copy Add-In for SharePoint Online Office 365. This add-on allows you to copy, move, and work with files across libraries, sites, and site collections. It offers advanced features like converting files to PDF and batch editing.

Remember, when multiple users work on a file simultaneously, conflicts may occur, resulting in the creation of duplicate files. In such cases, it’s essential to manage and resolve conflicts by renaming or deleting the conflicting file.

By utilizing these file duplication methods in SharePoint, you can maximize your productivity and streamline your document management processes.

Methods to Duplicate Files in SharePoint

There are several methods you can use to duplicate a file in SharePoint, depending on your specific needs and preferences.

Copy to the same location

To duplicate a file in the same library or folder, simply navigate to the document you want to duplicate, right-click on it, and choose “Copy to.” Select the destination for the duplicate file, and SharePoint will automatically append “1” to the file name. This method is quick and easy when you only need one duplicate.

Use Explorer View

Another option is to utilize the Explorer View feature, which allows you to open the document library as a standard Windows Explorer folder. From there, you can drag and drop files into the library, create folders, and copy or move files between folders or libraries. This method offers more flexibility and control when duplicating files in SharePoint.

Use Drag and Drop

In SharePoint 2013 and Office 365 SharePoint Online, you can simply drag a file into a folder in the browser to duplicate it. However, this method does not work with folders and cannot copy files between libraries or clone files in the same location. It is a convenient option for duplicating individual files within the same library or folder.

Use the “Send File” option

If you only need to duplicate one file at a time, you can use the “Send File” option. Select the file you want to duplicate, click “Send,” and choose “Other Location.” Enter the destination URL, and SharePoint will copy the file to the specified location. Please note that this method does not support copying multiple files or folders. It is ideal for duplicating individual files efficiently.

Use the Tru Copy Add-In

For more advanced duplication needs, the Tru Copy Add-In is a valuable tool. Available for SharePoint Online Office 365, this add-on allows you to copy, move, and work with files in SharePoint. It supports copying multiple files and folders across libraries, sites, and site collections. Additionally, it provides useful features such as converting files to PDF and batch editing. If you frequently duplicate files in SharePoint, the Tru Copy Add-In can greatly enhance your productivity.

Remember, when multiple people are editing a file simultaneously, conflicts may arise and duplicate files may be created. In such cases, it may be necessary to rename or delete the conflicting file to ensure accurate document management in SharePoint.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.