How To Create Unique Permissions In SharePoint 2010

SharePoint 2010 offers a simple yet powerful way to create unique permissions for increased data security and better user management. By using SharePoint 2010 workflows, you can easily set unique permissions on new files in document libraries or items in tasks lists.

To create unique permissions on new files in a document library, you can follow these steps:

  1. Create a list workflow for the library and select the “Platform Type SharePoint 2010 workflow”.
  2. Add an impersonation step to the workflow.
  3. Remove the default step and add the “Replace List Item Permissions” action to the impersonation step.
  4. Select the current item as the list and add the users or groups who should have full control over the item.
  5. Set the workflow to start automatically when an item is created or changed.

To create unique permissions on items in a tasks list, you can follow similar steps:

  1. Create a list workflow for the tasks list and select the “Platform Type SharePoint 2010 workflow”.
  2. Add an impersonation step to the workflow.
  3. Remove the default step and add the “Replace List Item Permissions” action to the impersonation step.
  4. Select the current item as the list and add the managers group or individual managers who should have full control over the item.
  5. Add another permission for the department by selecting the department field from the current item and adding the corresponding SharePoint group with edit permissions.
  6. Set the workflow to start automatically when an item is created.

By following these steps, you can create unique permissions in SharePoint 2010 for document libraries and tasks lists. This will improve data security and facilitate better user management.

Creating Unique Permissions in Document Libraries

To create unique permissions for files in a document library, follow these simple steps using a SharePoint 2010 workflow.

1. Create a list workflow for the document library and select the “Platform Type SharePoint 2010 workflow.”

2. Add an impersonation step to the workflow to ensure the permissions are set correctly.

3. Remove the default step and add the “Replace List Item Permissions” action to the impersonation step.

4. Select the current item as the list and add the users or groups who should have full control over the item.

5. Set the workflow to start automatically when an item is created or changed.

Step Action
1 Create a list workflow
2 Add an impersonation step
3 Add “Replace List Item Permissions” action
4 Select current item and add users/groups
5 Set workflow to start automatically

By following these steps, you can ensure that specific users or groups have full control over new files added to your document library in SharePoint 2010, enhancing data security and user management.

Creating Unique Permissions in Tasks Lists

If you want to assign unique permissions to items in a tasks list, follow these steps using a SharePoint 2010 workflow for effective user management.

To create unique permissions on items in a tasks list, start by creating a list workflow specifically for the tasks list. Select the “Platform Type SharePoint 2010 workflow” option.

Next, add an impersonation step to the workflow. Remove the default step and add the “Replace List Item Permissions” action to the impersonation step.

Select the current item as the list and designate the managers group or individual managers who should have full control over the item. Additionally, you can add another permission level for specific departments by selecting the department field from the current item and adding the corresponding SharePoint group with edit permissions.

Finally, set the workflow to start automatically when an item is created. This will ensure that unique permissions are applied to new items in the tasks list.

In summary, by using a SharePoint 2010 workflow, you can easily create unique permissions on items in tasks lists. This allows you to grant full control to managers and additional permissions to specific departments as needed, enhancing user management and data security in SharePoint 2010.

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