SharePoint calendars are a powerful tool for managing reminders, appointments, and events within the SharePoint platform, and creating multiple calendars can greatly enhance productivity and collaboration. With SharePoint, organizations can create separate calendars for different departments or teams, such as HR, sales and marketing, training, and client calendars. This allows for better organization and scheduling, ensuring that everyone is on the same page.
By synchronizing SharePoint calendars with Outlook Calendar, users can seamlessly access events in both interfaces and update them simultaneously. This integration streamlines the scheduling process and ensures that all stakeholders are informed of any changes or updates.
Creating a SharePoint calendar is a straightforward process. Users with the necessary access permissions can navigate to the “Site Contents” section and click on “New” to select the “Calendar” app. From there, they can customize the calendar by adding users, changing permissions, and adjusting settings to fit the specific needs of their organization.
While SharePoint calendars offer a range of features, it’s important to note some limitations. For example, calendar overlays in SharePoint have limited color options, and users are required to log in to view their calendars. However, there are solutions available that can enhance the functionality of SharePoint calendars.
KWizCom offers a range of web parts and extensions that provide additional features and capabilities for SharePoint calendars. Their Calendar Plus app, SharePoint List Filter Plus web part, Printing Feature, and List Inline Editor are just a few examples of the solutions that can enhance SharePoint’s calendar functionalities.
Another method of improving SharePoint calendars is by using calendar overlay. This feature allows users to view multiple calendars side by side and compare events and appointments. By going to the calendar app and clicking the “Calendar Overlay” button, users can add overlays and provide the necessary information. The calendar overlay settings page allows users to make changes and adjustments, while the option to remove calendar overlays is available within the calendar overlay options.
In conclusion, SharePoint calendars are a valuable tool for scheduling, teamwork, and organization within an organization. Creating multiple calendars in SharePoint can further enhance productivity and collaboration. With the integration of Outlook Calendar, customization options, and the availability of solutions like KWizCom, SharePoint calendars offer a comprehensive solution for effective scheduling and improved teamwork.
To create multiple calendars in SharePoint, users need to have the appropriate access permissions and follow a few simple steps to set up and customize their calendars according to their organization’s needs.
First, navigate to “Site Contents” in SharePoint and click on “New” to create a new app. From the available options, select “Calendar” to create a base calendar. Give it a descriptive name that reflects its purpose, such as “HR Calendar” or “Sales and Marketing Calendar.”
Once the calendar is created, users can customize it by adding users, changing permissions, and adjusting settings. This allows different teams or departments within the organization to have their own dedicated calendars for better organization and collaboration. Users can also color-code events and appointments based on specific categories or priorities, making it easier to differentiate and manage various activities.
Synchronization with Outlook Calendar is another valuable feature of SharePoint calendars. Users can seamlessly access and update events in both interfaces, ensuring that everyone is on the same page and no important dates are missed. This synchronization enhances productivity and streamlines communication within the organization.
While SharePoint calendars offer numerous benefits, it’s worth noting that there are some limitations. For example, calendar overlays have a limited number of colors available, which may impact visual distinction between different calendars. Additionally, users need to log in to view their calendars, which may be an inconvenience for some individuals.
To overcome these limitations and further enhance SharePoint’s functionality, organizations can turn to solutions like KWizCom web parts and extensions. The Calendar Plus app, SharePoint List Filter Plus web part, Printing Feature, and List Inline Editor are some of the KWizCom solutions that provide additional features and capabilities for SharePoint calendars.
|Limited color options
|Users need to log in to view their calendars
|Outlook calendar synchronization
|Approvals and workflows
Another method of creating a calendar in SharePoint is by using calendar overlay. This feature allows users to view multiple calendars side by side and compare events and appointments. To add a calendar overlay, go to the calendar app, click on the “Calendar Overlay” button, and provide the necessary information.
Once the calendar overlay is added, users can access the calendar overlay settings page to make changes to the calendar, such as adjusting the color, display name, and the order in which the calendars appear. If necessary, users can also remove calendar overlays by going to the calendar overlay options and clicking the delete button.
In conclusion, SharePoint calendars offer a powerful tool for managing schedules, improving teamwork, and enhancing organizational efficiency. By following the simple steps outlined above, users can create multiple calendars in SharePoint, customize them to meet their specific needs, and enjoy the benefits of synchronized event management. And for organizations looking for even more advanced functionality, solutions like KWizCom can provide valuable enhancements to SharePoint calendars.
KWizCom solutions provide a range of enhancements for SharePoint calendars, offering improved functionalities such as calendar overlay and additional web parts that enhance the overall user experience and productivity.
SharePoint calendars allow users to effectively manage reminders, appointments, and events within the SharePoint framework. Multiple calendars can be created within the same SharePoint site, such as HR, sales and marketing, training, and client calendars. SharePoint calendars can be synchronized with Outlook Calendar, allowing users to access events in both interfaces and update them simultaneously.
SharePoint calendar features include calendar overlay, calendar rollup, Outlook calendar synchronization, approvals and workflows, and embedded calendars. Calendar overlay is a useful tool that allows users to view and compare multiple calendars side by side. This feature enables users to monitor and manage various calendars simultaneously, ensuring better coordination and collaboration.
To further enhance the functionality of SharePoint calendars, KWizCom offers a range of web parts and extensions. The Calendar Plus app provides advanced features such as color-coded events, drag and drop functionality, and recurring events. The SharePoint List Filter Plus web part allows users to filter calendar items based on various criteria, facilitating easy navigation through a large number of events. The Printing Feature allows users to generate print-friendly versions of SharePoint calendars, simplifying the process of sharing schedules and events. The List Inline Editor allows users to edit calendar items directly from the SharePoint list view, saving time and improving efficiency.
By leveraging KWizCom solutions, organizations can maximize the potential of SharePoint calendars and optimize their scheduling and collaboration processes. With features like calendar overlay and additional web parts, users can create a customized and user-friendly calendar system that meets their specific needs. Ultimately, these enhancements contribute to improved productivity, streamlined workflows, and enhanced teamwork within the organization.