How To Create Drop Down List In Excel SharePoint

Are you looking to create a drop-down list in Excel SharePoint and take control of your data organization? Look no further! We have a comprehensive guide to help you master this useful feature.

To create a drop-down list in Excel SharePoint, there are a few steps that you need to follow.

First, you can use a comma-delimited list, a cell range, or a named range to define the options in the drop-down list. The comma-delimited list is suitable for a small number of static values, while the cell range or named range is more flexible and easier to manage.

To create a drop-down list using a cell range, select a cell where you want the drop-down list, click the DATA tab, and then click Data Validation. In the Data Validation dialog, set Allow to List and leave In-cell drop-down selected. In the Source field, select the cell range that contains the options for the drop-down list.

To create a drop-down list using a named range, first, create a named range for the options. Choose a cell range to name, type the name in the name box, and ensure that the name starts with a letter or an underscore and doesn’t contain spaces or predefined statements. After creating the named range, select the cell where you want the drop-down list, click Data Validation, select List, click in Source, press F3, select the name, and click OK.

Once you have created the drop-down list, you can copy it to other cells by selecting the cell, pressing Delete to clear any existing entry, and then using the keyboard shortcut Ctrl+C to copy the cell. Select the destination cells and press Ctrl+V to paste the drop-down list.

By following these steps, you can easily create a drop-down list in Excel SharePoint.

Steps to Create a Drop-Down List in Excel SharePoint

Let’s dive into the steps you need to follow to create a drop-down list in Excel SharePoint. Depending on your preference, you can either use a cell range or a named range for defining the options.

To create a drop-down list using a cell range, start by selecting the cell where you want the drop-down list to appear. Next, click on the DATA tab and then select Data Validation. In the Data Validation dialog box, set the Allow option to List and make sure the In-cell drop-down checkbox is selected. In the Source field, choose the cell range that contains the options for your drop-down list.

If you prefer to use a named range, first create a named range for your options. Select the cell range you want to name, type the name in the Name Box, and ensure that the name starts with a letter or an underscore and doesn’t contain spaces or special characters. After creating the named range, select the cell where you want the drop-down list, go to Data Validation, select List, click in the Source field, press F3, select the name you created, and click OK.

Once you have successfully created the drop-down list, you can easily copy it to other cells. Simply select the cell with the drop-down list, press Delete to clear any existing entry, and then use the keyboard shortcut Ctrl+C to copy the cell. Finally, select the destination cells and press Ctrl+V to paste the drop-down list.

By following these simple steps, you can enhance data organization and improve efficiency in your Excel SharePoint spreadsheets. Whether you choose to use a cell range or a named range, creating drop-down lists will help streamline your data entry process and ensure consistency across your documents.

Key Points:
– To create a drop-down list in Excel SharePoint, you can use either a cell range or a named range.
– When using a cell range, select the cell where you want the drop-down list, go to the DATA tab, and click Data Validation. Set Allow to List and specify the Source as the cell range containing the options.
– When using a named range, create the named range for your options, select the cell where you want the drop-down list, go to Data Validation, choose List, click in Source, press F3, select the name, and click OK.
– Copy the drop-down list to other cells by selecting the cell, pressing Delete, and using the keyboard shortcut Ctrl+C to copy. Then select the destination cells and press Ctrl+V to paste.

Copying and Using the Drop-Down List

Congratulations on creating your drop-down list! Now, let’s learn how to easily copy and use it in other cells within your Excel SharePoint spreadsheet.

Once you have successfully created your drop-down list in Excel SharePoint, you may want to duplicate it in multiple cells. Thankfully, the process is straightforward.

To copy the drop-down list, select the cell where you have created the list. Clear any existing entry by pressing the Delete key. Then, use the Ctrl+C keyboard shortcut to copy the cell.

Next, select the destination cells where you want to paste the drop-down list. Press Ctrl+V, and the drop-down list will be pasted into the selected cells. It’s that simple!

By following these steps, you can save time and effort by quickly reproducing your drop-down list in Excel SharePoint. This feature is particularly useful when working with large datasets or when you need consistent data validation across multiple cells.

Now that you’ve mastered the art of copying and using a drop-down list, you can efficiently organize and enhance your data in Excel SharePoint. Enjoy the benefits of seamless data management and improved efficiency in your spreadsheets!

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.