How To Create A Team Site In Sharepoint

Creating a team site in Sharepoint allows teams to effectively collaborate and streamline their work processes. With Sharepoint’s powerful features and user-friendly interface, creating a team site has never been easier.

To get started, follow these simple steps:

  1. Select “+ Create site” on the SharePoint start page.
  2. Choose whether to create a Team site or a Communication site.
  3. Enter the desired name and description for the site.
  4. Edit the group email address or site address if necessary.
  5. Choose the sensitivity level for site information.
  6. Select whether the group will be public or private for a Team site.
  7. Choose a default language for the site and click “Next.”
  8. Enter the owners and members for the site.
  9. Click “Finish” to create the site.

Once the team site is created, users can enhance its functionality by adding lists or document libraries to organize and manage content. Filters can be applied to modify what is seen in a list or library, providing more control over data visibility. Additionally, users can create and publish pages within the site, utilizing templates and web parts to customize the content.

Microsoft Teams users can also access automatically created team sites, making it even more convenient to collaborate and access shared resources. Simply navigate to the My Sites section in Microsoft Teams and select the desired team site.

It is important to understand the distinctions between team sites and communication sites in Sharepoint. While team sites are primarily used for collaboration among team members, connected to Microsoft 365 groups, communication sites serve the purpose of sharing information with a larger audience. Communication sites have limited site editors, ensuring efficient communication and management of content.

For further customization and advanced features of team sites, users can refer to Microsoft’s comprehensive documentation on creating a team site. Maximize your team’s productivity and collaboration with Sharepoint’s powerful team site capabilities.

Distinctions Between Team Sites and Communication Sites in Sharepoint

It is important to understand the distinctions between team sites and communication sites in Sharepoint to choose the right type of site for your specific needs.

Team sites are primarily designed for collaboration among team members. They are connected to Microsoft 365 groups, which allows for seamless integration of tools like Microsoft Teams, Outlook, and OneDrive. With a team site, teams can work together on projects, share documents, and communicate effectively. The site owners have more control over the site and can customize it to meet their team’s requirements.

On the other hand, communication sites are more focused on sharing information with a larger audience. They are ideal for creating news portals, departmental sites, or sharing company-wide announcements. Communication sites have limited site editors, which means that a smaller group of people have permission to make changes. This ensures that the content remains consistent and authoritative.

When creating a site in Sharepoint, it is crucial to consider the purpose and intended audience. If your goal is to foster collaboration within a specific team, a team site would be the appropriate choice. If, however, you need to disseminate information to a broader audience or department, a communication site would be more suitable.

For further customization and advanced features of a team site or communication site, users can refer to Microsoft’s documentation on creating a team site. This resource provides detailed instructions on setting up the sites and utilizing their capabilities to enhance collaboration and productivity within your organization.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.