How To Create A Sharepoint Form In PowerApps

Do you want to learn how to create a Sharepoint form in PowerApps? Follow our simple, step-by-step guide to master the process and make your data management seamless and user-friendly.

To create a SharePoint form in PowerApps, first, open Power Apps in a browser. You don’t need to write code or download another app. Then, create a list or use an existing list in SharePoint. If the Customize Forms option is not available for your list, it may be because Power Apps does not support certain data types. Custom forms are supported for generic lists and generic document libraries, but not for list and library templates like Announcements, Contacts, and Tasks.

To access the custom form, users must have access to the list. You can customize the form by moving and removing fields, setting conditional formatting, changing the size and orientation of the form, customizing cards, and creating lookup fields. After customizing the form, save and publish it to SharePoint. You can further customize your form by changing its size, orientation, or other properties. If you want to use the default SharePoint form, you can do so by changing the form settings.

You cannot move a form from one list to another. If a list is deleted and restored from the recycle bin, the custom form is also deleted and restored. Users with different roles have different permissions for customizing forms. Power Apps licensing and plans vary based on user types. Customized forms do not appear as apps in Power Apps Studio or Power Apps Mobile. You can customize a form if you want users to manage data within SharePoint or create an app if you want users to manage data outside of SharePoint. You can customize a form and create an app using the same features, and you cannot customize a form in an environment other than the default environment in your organization.

You can share the form by sending the link to others. You can update your form without making changes visible to others, and you can revert to a previous version of the form. You cannot move a form from one list to another. If a list is deleted, the associated custom form is also deleted, and if a list is restored from the recycle bin, the custom form is also restored. You cannot list all customized forms in the organization, but you can check the app type as SharePoint Form for individual apps. Customized forms for lists created using Microsoft Lists also show the app type as SharePoint Form.

Customizing the Sharepoint Form in PowerApps

Once you have created a Sharepoint form in PowerApps, you can customize it to meet your specific needs. Learn how to customize fields, formatting, size, orientation, and more with our detailed guide.

Customizing the form allows you to tailor it to your organization’s requirements. You can start by moving and removing fields to arrange them in a way that makes sense for your business processes. This helps streamline data entry and ensures that only relevant information is captured.

Conditional formatting is another powerful feature that can enhance the user experience. You can use it to highlight specific fields based on certain conditions, making it easier for users to understand the form and provide accurate data. For example, you can set a field to turn red if a certain value is entered, indicating an error or warning.

Additionally, PowerApps allows you to change the size and orientation of the form. This flexibility ensures that the form fits seamlessly into your existing Sharepoint environment. You can also customize cards, which are individual sections within the form, to further organize and present data in a user-friendly manner.

Furthermore, PowerApps enables you to create lookup fields, which allow you to link data between different lists or libraries. This can be useful when you need to reference data from one source to another, eliminating the need for duplicate entries and ensuring data consistency across your Sharepoint environment.

By customizing the Sharepoint form in PowerApps, you can optimize its functionality and design to improve productivity and user experience. Take advantage of these customization options to create a form that aligns perfectly with your organization’s unique requirements.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.