Sharepoint offers various tools and features that enable users to create a comprehensive project dashboard for effective project management. By streamlining project management processes, organizations can enhance efficiency and productivity. In this article, we will provide step-by-step instructions on how to create a project dashboard in Sharepoint, utilizing tools such as PerformancePoint Dashboard Designer, Web Part pages, Excel Services, and Visio Web Access.
A project dashboard in Sharepoint allows users to visualize project data, track progress, and monitor key metrics. PerformancePoint Dashboard Designer is a powerful tool that enables the creation of scorecards and reports, providing in-depth insights into project performance. Web Part pages, on the other hand, offer status indicators and Chart Web Parts for a simpler, yet effective, dashboard.
Additionally, Excel Services can be utilized to display reports, allowing for easy data analysis and visualization. For those who prefer a data-driven diagram, Visio Web Access provides the functionality to create interactive diagrams that are linked to project data.
Furthermore, project status reports play a vital role in the project dashboard. Sharepoint offers a free project management template that includes a dedicated section for status reports. These reports should encompass essential information, such as project health, schedule, risks, completed work, upcoming work, budget updates, action items, and open issues or risks.
By adding the status report to the Sharepoint project site and regularly updating it, users can provide real-time status updates to the entire team. This not only enhances transparency but also ensures that all stakeholders are well-informed and aligned with project goals and objectives.
Moreover, project status reports can be rolled up to portfolio-level dashboards, providing project stakeholders and senior management with a holistic view of multiple projects. This enables informed decision-making and facilitates effective resource allocation.
In conclusion, Sharepoint’s array of tools and features empowers users to create a project dashboard that streamlines project management processes, improves efficiency, and enhances productivity. By following the step-by-step instructions provided in this article, organizations can harness the power of Sharepoint to effectively manage their projects and drive successful outcomes.
To create a project dashboard in Sharepoint, you have several tools at your disposal, including PerformancePoint Dashboard Designer, Web Part pages, Excel Services, and Visio Web Access. Each tool offers unique features and benefits that can enhance your project management process and provide valuable insights for improved decision-making.
PerformancePoint Dashboard Designer
PerformancePoint Dashboard Designer is a powerful tool within Sharepoint that allows you to create robust scorecards and reports. With its intuitive interface, you can easily design visually appealing dashboards that display key performance indicators (KPIs), charts, and graphs. This tool enables you to monitor project progress, track milestones, and analyze data to identify trends and patterns. By using PerformancePoint Dashboard Designer, you can effectively communicate project status and performance to stakeholders and team members.
Web Part Pages
Web Part pages are another useful tool for creating project dashboards in Sharepoint. With Web Part pages, you can add status indicators, such as traffic lights or progress bars, to visually represent project health or completion. Additionally, you can utilize the Chart Web Part to create simple yet informative graphs and charts that present project data in a concise and easy-to-understand format. Web Part pages are highly customizable and can be tailored to meet the specific needs of your project and team.
Excel Services and Visio Web Access
Excel Services and Visio Web Access are two additional tools that can enhance your project dashboard in Sharepoint. Excel Services allow you to display and interact with Excel reports directly within Sharepoint, providing real-time data updates and enhanced collaboration capabilities. Visio Web Access, on the other hand, enables you to create data-driven diagrams that visualize complex project information such as workflows, process maps, or organizational charts. By leveraging these tools, you can present project data in a more dynamic and engaging way, facilitating better understanding and decision-making.
In summary, Sharepoint offers a range of tools to help you create an effective project dashboard. Whether you choose to use PerformancePoint Dashboard Designer for comprehensive scorecards and reports, Web Part pages for simple and visual representations, Excel Services for interactive data display, or Visio Web Access for data-driven diagrams, these tools can streamline your project management process and improve communication and collaboration among project stakeholders and team members.
Incorporating project status reports into your SharePoint dashboard is crucial for effectively monitoring the progress and health of your projects. With the help of SharePoint’s project management template, you can seamlessly integrate these reports into your dashboard, providing real-time updates to your team.
The project status report should include key information such as the project’s health, schedule, risks, completed work, upcoming tasks, budget updates, action items, and open issues or risks. By including these details in your report, you can ensure that everyone on your team is informed about the project’s current status.
Once you have created the project status report, you can add it to your SharePoint project site. This will allow team members to access and review the report at any time, promoting transparency and collaboration. Regularly updating the report will ensure that it reflects the latest project developments and provides accurate insights.
Moreover, SharePoint offers the capability to roll up these status reports to portfolio-level dashboards, which are essential for project stakeholders and senior management. These dashboards provide a holistic view of multiple projects, enabling stakeholders to make informed decisions based on the consolidated project data.