How To Create A New Document Link In SharePoint 2010

SharePoint 2010 offers a straightforward method for creating document links within your organization’s site. With just a few simple steps, you can easily add links to important documents and ensure that the right people have access to them. In this article, we will guide you through the process of creating a new document link in SharePoint 2010.

To start, make sure the “Link to a Document” content type is enabled in your SharePoint site. Next, navigate to the document library where you want to add the link and access the library settings. Make sure to enable the option to allow management of content types.

Once the necessary settings are in place, add the “Link to a Document” content type to the library. This will allow you to create new document links within the library. Now, you can go ahead and create a new document link by selecting the “+ New” menu and choosing “Link to a Document”.

Enter the document name and provide a URL for the link. The URL can be from any source, whether it’s an internet/intranet webpage, a document in another library, or even a YouTube video. SharePoint 2010 allows you to create flexible document links to suit your organization’s needs.

For enhanced document management and reading tasks, you can utilize third-party tools like DocRead. By ensuring the DocRead properties are available in the “Link to Document” content type, you can assign reading tasks to specific individuals or groups. Simply follow the steps to activate DocRead and assign reading tasks based on your SharePoint version.

Once the link is checked in, published, and approved, DocRead will automatically create reading tasks for the assigned people or groups. Users will receive email notifications and can easily access the linked document to confirm their agreement.

By following these simple steps, you can create and manage document links effectively in SharePoint 2010. This ensures that important documents are easily accessible to the right people within your organization, promoting better collaboration and document management.

Steps to Create a New Document Link in SharePoint 2010

Follow these steps to successfully create a new document link in SharePoint 2010:

  1. Make sure the “Link to a Document” content type is enabled in your SharePoint site.
  2. Go to the document library where you want to add the link and select the “Cog” icon, then choose the “Library Settings” option.
  3. Under “Advanced Settings,” make sure “Allow management of content types” is set to “Yes” and save the changes.
  4. Now, select “Add from existing site content types” and choose “Link to a Document” from the list.
  5. Click “Add” to move it to the right-hand column and then click “OK”.
  6. Navigate to the document library where you want to add the link and select the + New menu, then choose “Link to a Document”.
  7. Enter the document name and provide a URL for the link.
  8. The URL can be from any source, such as an internet/intranet webpage, a document in another library, a YouTube video, etc.
  9. Once you’ve added the link, you can use third-party tools like DocRead to assign reading tasks to specific individuals or groups.
  10. To use DocRead, make sure the DocRead properties are available in the “Link to Document” content type.
  11. From the “Content Types” section, select “Link to a Document” and then select “Add from existing site or list columns”.
  12. Add “Reading Task Link,” “Recommended Audiences,” and “Required Audiences” to the right-hand side and save the changes.
  13. Now, you can assign specific individuals or groups to read the document by using the “Recommended Audiences” and “Required Audiences” boxes in DocRead.
  14. Depending on the SharePoint version you’re using, follow the corresponding steps for SharePoint 2019 Modern view or SharePoint 2013, 2016, and 2019 Classic to activate DocRead and assign reading tasks.
  15. Once the link is checked in, published, and approved, DocRead will create reading tasks for the assigned people or groups.
  16. Users will receive an email notification and can click on the reading tasks to view the linked document and confirm their agreement.

By following these steps, you can easily create and manage document links in SharePoint 2010, ensuring that the right people read and acknowledge important documents within your organization.

Enhancing Document Management with DocRead in SharePoint 2010

Discover how the DocRead tool can streamline document management in SharePoint 2010 and ensure that important documents are read and acknowledged by the right individuals or groups. SharePoint 2010 offers a robust platform for document collaboration and storage, but without proper management tools, it can be challenging to ensure that documents are being read by the intended audience.

By utilizing the DocRead tool, you can assign reading tasks to specific individuals or groups, ensuring that everyone receives the necessary information. DocRead integrates seamlessly with SharePoint 2010 and provides a user-friendly interface for administrators to manage document reading tasks.

To enable DocRead, make sure the “Link to a Document” content type is available in your SharePoint site. By following the steps mentioned earlier to create a new document link, you can activate DocRead and assign reading tasks to the desired audience.

Once the link is checked in, published, and approved, DocRead will automatically create reading tasks for the assigned people or groups. Users will receive email notifications and can easily access the linked document to confirm their agreement.

With DocRead, SharePoint 2010 becomes a more powerful tool for document management, ensuring that important information is disseminated effectively within your organization. Take advantage of this feature to enhance collaboration, improve communication, and streamline your document management processes.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.