How To Create A List Template In SharePoint 2010

SharePoint 2010 offers a powerful feature that allows you to create custom list templates to streamline your team’s workflows. By creating a list template, you can ensure organization and efficiency in your team’s collaborative workspace.

To create a list template in SharePoint 2010, follow these simple steps:

  1. Navigate to the SharePoint site and click on the Settings gear icon.
  2. Click on “Add an app” to add a new app to the site.
  3. In the search box, enter the name of the list template you want to use.
  4. Select the custom list template from the search results.
  5. Provide a name for your new list and click “OK”.
  6. A new list will be created with the same schema as the template, and optionally with the data if “Include Content” was selected when creating the template.

Alternatively, you can use PowerShell to create a list from a template. The following example script demonstrates how:


Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

Function Create-ListFromTemplate($WebURL, $ListName, $TemplateName) {
$Web = Get-SPWeb $WebURL
$Template = $web.site.GetCustomListTemplates($Web) | where {$_.InternalName -match $TemplateName }

if($Template -eq $null) {
Write-host "Specified list template not found!" -f Red
exit
}

$web.Lists.Add($ListName, $ListName, $Template)
Write-host "New List Created from Custom List template" -f DarkGreen
}

$WebURL="https://intranet.crescent.com"
$ListName="Project-607"
$ListTemplateName="ProjectTemplate"

Create-ListFromTemplate $WebURL $ListName $ListTemplateName

This script allows you to create a new list from a custom list template in SharePoint using PowerShell.

By following these steps, you can easily create a list template in SharePoint 2010 and use it to create new lists in the future. This feature enhances organization, efficiency, and team collaboration in your SharePoint environment.

Steps to Create a List Template in SharePoint 2010

To create a list template in SharePoint 2010, follow these simple steps:

  1. Navigate to the SharePoint site and click on the Settings gear icon.
  2. Click on “Add an app” to add a new app to the site.
  3. In the search box, enter the name of the list template you want to use.
  4. Select the custom list template from the search results.
  5. Provide a name for your new list and click “OK”.

Example PowerShell Script for Creating a List from a Template

Additionally, you can use PowerShell to create a list from a template. Here is an example script:


Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

Function Create-ListFromTemplate($WebURL, $ListName, $TemplateName) {
$Web = Get-SPWeb $WebURL
$Template = $web.site.GetCustomListTemplates($Web) | where {$_.InternalName -match $TemplateName }

if($Template -eq $null) {
Write-host "Specified list template not found!" -f Red
exit
}

$web.Lists.Add($ListName, $ListName, $Template)
Write-host "New List Created from Custom List template" -f DarkGreen
}

$WebURL="https://intranet.crescent.com"
$ListName="Project-607"
$ListTemplateName="ProjectTemplate"

Create-ListFromTemplate $WebURL $ListName $ListTemplateName

This script creates a new list from a custom list template in SharePoint using PowerShell.

Benefits of Using List Templates in SharePoint 2010

Using list templates in SharePoint 2010 offers several benefits for your organization:

  • Standardization: List templates provide a convenient way to standardize configurations, fields, and settings across multiple lists.
  • Efficiency: By using templates, you can save time by avoiding the need to recreate lists from scratch.
  • Team Collaboration: List templates promote consistency and improve collaboration among team members working in the same SharePoint environment.

Summary

In this section, we discussed the steps involved in creating a list template in SharePoint 2010. We also explored how PowerShell can be used to create a list from a template. Lastly, we highlighted the benefits of using list templates, such as standardization, efficiency, and improved team collaboration. By following these guidelines, you can enhance organization and productivity in your SharePoint workspace.

PowerShell Script for Creating a List from a Template

If you prefer using PowerShell to create a list from a template in SharePoint 2010, you can follow the steps outlined in this section. PowerShell is a powerful scripting language that allows for automation and customization in SharePoint, making it an efficient choice for creating lists.

First, you will need to open PowerShell and run the following script:

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

Function Create-ListFromTemplate($WebURL, $ListName, $TemplateName) {
$Web = Get-SPWeb $WebURL
$Template = $web.site.GetCustomListTemplates($Web) | where {$_.InternalName -match $TemplateName }

if($Template -eq $null) {
Write-host "Specified list template not found!" -f Red
exit
}

$web.Lists.Add($ListName, $ListName, $Template)
Write-host "New List Created from Custom List template" -f DarkGreen
}

$WebURL="https://intranet.crescent.com"
$ListName="Project-607"
$ListTemplateName="ProjectTemplate"

Create-ListFromTemplate $WebURL $ListName $ListTemplateName

This script utilizes the Add-PSSnapin command to load the SharePoint PowerShell snap-in. It then defines a function called Create-ListFromTemplate which takes in the SharePoint site URL, the desired name for the new list, and the name of the custom list template.

The script uses the Get-SPWeb and GetCustomListTemplates method to retrieve the custom list template from the SharePoint site. If the template is not found, an error message will be displayed. If the template is found, the script will create a new list with the specified name using the template.

By following these steps and executing the PowerShell script, you can easily create a new list from a custom list template in SharePoint 2010. This method is particularly useful for automating the creation of lists and ensuring consistency across your SharePoint environment.

Benefits of Using List Templates in SharePoint 2010

Using list templates in SharePoint 2010 offers several advantages, including enhanced organization, improved efficiency, and better team collaboration. List templates provide a convenient way to standardize and reuse specific configurations, fields, and settings across multiple lists, which can greatly contribute to a streamlined and consistent SharePoint environment.

One of the key benefits of using list templates is enhanced organization. With list templates, you can easily create pre-defined list structures that match your team’s specific needs. This allows you to maintain consistency in data entry, naming conventions, and column configurations. By standardizing your lists using templates, you can ensure that team members have a clear and structured workspace, making it easier to find and manage information.

Another advantage of list templates is improved efficiency. Instead of manually creating lists from scratch every time, you can simply select a pre-configured template and apply it. This not only saves time but also reduces the chance of errors or inconsistencies. Additionally, list templates can be customized to include default values or validation rules, further streamlining data entry processes and minimizing user input.

Finally, using list templates promotes better team collaboration. When team members have access to standardized list structures, they can easily share and collaborate on data. Templates enable teams to work together more efficiently by ensuring that everyone is aligned on data organization and entry. This can lead to increased productivity, as team members spend less time on administrative tasks and more time on valuable work.

In conclusion, list templates in SharePoint 2010 provide a robust solution for achieving enhanced organization, improved efficiency, and better team collaboration. By leveraging the power of list templates, you can create a structured and consistent environment that supports your team’s productivity and success.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.