How To Create A Gantt Chart In Sharepoint 365

Are you looking to create a Gantt chart in Sharepoint 365? Follow our step-by-step guide to easily set up and customize a Gantt chart for your project management needs.

To create a Gantt chart in SharePoint 365, there are various options and tools available. One approach is to change the view in a Microsoft or SharePoint List and set up a Gantt Chart. This can be done using a modern technique that allows for customization of the List’s look and feel.

Another option is to use a web part available in the Microsoft store to display a Gantt chart for a List, with more advanced options and the ability to embed it on a page.

It’s also possible to create a Gantt view of a list and set it as the default view, by editing the Gantt view settings and checking a box to make it the standard view. However, it should be noted that the Gantt Chart is a classic SharePoint 2013 view, and its availability in modern SharePoint sites in the future is uncertain.

Alternatively, it’s suggested to consider moving the data into Microsoft Planner plans, which offer more opportunities for project management. Additionally, there is a commercial add-in available that provides Gantt chart functionality in modern SharePoint. This add-in can be installed and customized to create Gantt charts for project plans.

Overall, SharePoint pages offer a convenient way to create project management dashboards that can be easily shared, customized for different user access levels, and integrated with other Microsoft 365 tools.

Changing the view in a Microsoft or SharePoint List

One approach to creating a Gantt chart in SharePoint 365 is by changing the view in a Microsoft or SharePoint List. This method allows you to customize the look and feel of the List to display a Gantt chart for better project management. By utilizing the modern technique in SharePoint, you have the flexibility to tailor the List’s appearance to suit your specific needs.

To begin, navigate to the desired List in SharePoint 365. Once there, click on the “Views” tab and select “Modify View.” Here, you can choose to show the List as a Gantt chart by enabling the “Gantt view” option. This will transform the List into a visually appealing representation of your project’s timeline.

By changing the view to a Gantt chart, you gain a comprehensive overview of your project’s tasks, their start and end dates, and their dependencies. This enables you to track progress, identify bottlenecks, and effectively manage your team’s workload. Furthermore, you can customize the Gantt chart to include additional columns such as task owners, milestones, or priority levels, providing you with a more detailed and insightful view of your project.

With the ability to change the view in a Microsoft or SharePoint List, you can create a dynamic and visually engaging Gantt chart that enhances your project management capabilities. Utilize this feature to streamline your workflow, improve collaboration, and drive the success of your projects in SharePoint 365.

Benefits of Changing the View in a Microsoft or SharePoint List for Gantt Charts:
– Enhanced project management: Visualize your project’s timeline, tasks, and dependencies for improved planning and execution.
– Customization options: Tailor the appearance of your Gantt chart by adding columns, filters, or sorting options to suit your specific project requirements.
– Tracking and monitoring: Efficiently track and monitor progress, identify task dependencies, and stay on top of your project’s milestones.
– Collaboration and communication: Easily share Gantt charts with team members, stakeholders, or clients to foster collaboration and transparent communication.

Using a web part from the Microsoft store

Another option to consider when creating a Gantt chart in Sharepoint 365 is using a web part available in the Microsoft store. This web part offers advanced features and allows you to easily embed the Gantt chart on a page for convenient project management.

With the web part, you can customize the appearance of the Gantt chart to suit your needs. You have the flexibility to choose the columns to display, adjust the color scheme, and even add custom labels and milestones. This level of customization ensures that your Gantt chart aligns with your specific project requirements.

Furthermore, the web part provides interactive functionalities that enhance collaboration and productivity. You can assign tasks to team members, set dependencies between tasks, and track progress in real time. The Gantt chart also allows you to easily update and modify task durations, deadlines, and dependencies, ensuring that your project stays on track.

Benefits of using a web part from the Microsoft store:
Advanced customization options
Easy embedding on SharePoint pages
Interactive functionalities for collaboration
Real-time tracking and updates

Summary

Using a web part from the Microsoft store is a powerful option for creating Gantt charts in Sharepoint 365. It offers advanced customization features, easy embedding capabilities, and interactive functionalities to enhance collaboration and productivity. Consider utilizing this web part to streamline your project management processes and effectively visualize your project timelines and tasks.

References:

  1. “SharePoint 365 Gantt Chart: How to Create and Update It.” yungchou.wordpress.com, 7 April 2021.
  2. Microsoft Support. “Create a Gantt view of a list in SharePoint.” support.microsoft.com, Accessed 26 August 2021.

Alternatives and considerations for Gantt chart creation

If the previous methods don’t meet your needs, there are alternative options to create Gantt charts in Sharepoint 365. Consider exploring Microsoft Planner, which offers more project management opportunities, or a commercial add-in that can be customized to create Gantt charts for project plans in modern SharePoint sites.

Microsoft Planner provides a robust platform for managing projects, allowing you to assign tasks, track progress, and collaborate with your team. With its intuitive interface and integration with other Microsoft 365 tools, Planner offers a comprehensive solution for project management.

For more advanced Gantt chart functionality, you may also consider using a commercial add-in specifically designed for modern SharePoint sites. These add-ins provide customizable options for creating Gantt charts, allowing you to tailor the charts to your specific project needs.

By utilizing these alternatives, you can enhance your project management capabilities in Sharepoint 365. Whether you choose Microsoft Planner or a commercial add-in, both options offer flexibility and customization to create Gantt charts that effectively visualize your project plans. Additionally, SharePoint pages provide a convenient way to create project management dashboards, allowing for easy sharing, customization, and integration with other Microsoft 365 tools.

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