How To Create A Dynamic Interactive SharePoint Site

Are you looking to create a dynamic interactive SharePoint site? Master the art of building an engaging and interactive platform with our comprehensive guide. With various approaches, techniques, and best practices, you’ll learn how to create a SharePoint site that offers dynamic interactivity and functionality.

One method to achieve dynamic interactivity is through the use of quick link tiles. By creating views of a SharePoint list and setting the list web part on each page, users can be redirected to different pages with dynamic content based on their selection. Additionally, query string parameters in the URL can be utilized, where each quick link tile corresponds to a specific URL with a query string parameter that is then displayed on the page using a script editor web part or a Power Apps canvas app.

SharePoint offers a range of web parts that can enhance the interactivity of your site. Utilize the navigation web part for easy navigation, news and events web parts to keep users updated, and the quick links web part for formatting links with icons and descriptions. The file viewer web part allows for the display of documents and files, while personalized web parts such as recent sites, highlighted content, and news web parts filter content based on the user.

When planning your SharePoint intranet, it’s vital to understand the organizational priorities and the needs of your audience. Create personas that represent different types of users and gather their feedback to ensure your intranet meets their requirements. Consider governance aspects like site provisioning, content management, and retention policies to maintain a well-organized and efficient platform.

Before implementing your new SharePoint intranet, review your existing intranet to identify content that needs to be migrated or recreated. Meet with current site owners and conduct focus groups with new employees to gather insights and identify any missing or desired capabilities. From there, prioritize initiatives based on their impact, feasibility, and return on investment aligning with your organizational priorities.

Build a dynamic interactive SharePoint site that engages your users and enhances productivity. Follow our comprehensive guide to unlock the full potential of SharePoint’s interactivity and functionality.

Approaches for Creating Dynamic Interactivity

There are several approaches you can take to create a dynamic interactive SharePoint site. Let’s explore some of these approaches and the techniques involved.

One method is to use quick link tiles that redirect users to different pages with dynamic content based on their selection. This can be achieved by creating views of a SharePoint list and setting the list web part on each page to display the desired view.

Another approach involves using query string parameters in the URL, where each quick link tile corresponds to a specific URL with a query string parameter that is then read and displayed on the page using a script editor web part or a Power Apps canvas app.

Approach Techniques Involved
Quick Link Tiles Create views of a SharePoint list
Set list web part on each page
Display desired view
Query String Parameters Include query string parameter in URL
Read and display parameter using script editor web part or Power Apps canvas app

Additionally, there are various web parts available in SharePoint that can enhance the interactivity of your site. These include the navigation web part for easy navigation, news and events web parts for keeping users updated, quick links web part for formatting links with icons and descriptions, file viewer web part for displaying documents and files, and personalized web parts such as recent sites, highlighted content, and news web parts that can filter content based on the user.

To summarize, creating a dynamic interactive SharePoint site involves using methods such as quick link tiles, query string parameters, and various web parts. These techniques allow for the customization and interactivity of your site, providing a more engaging user experience.

Planning and Organizational Considerations

Before diving into the implementation process, it is crucial to take the time to plan your SharePoint site strategically. Let’s explore the key planning and organizational considerations to ensure a successful implementation.

Gathering User Insights and Understanding Organizational Priorities

When creating a dynamic interactive SharePoint site, it is essential to understand the needs and expectations of your audience. One effective way to achieve this is by creating personas to represent different types of users within your organization. By gathering feedback from these personas, you can ensure that your intranet meets their requirements and provides a personalized experience.

In addition to understanding user needs, it is important to align your intranet with organizational priorities. Consider meeting with key stakeholders to identify the key goals and objectives of your intranet project. This will help you prioritize your efforts and ensure that your site is aligned with the overall strategic vision.

Governance Aspects and Content Management

As you plan your SharePoint site, it is crucial to consider governance aspects such as site provisioning, content management, and retention policies. Determine who will have administrative control over the site and establish guidelines for creating and managing content. By implementing a solid governance framework, you can ensure consistency, security, and compliance across your SharePoint site.

Reviewing Existing Intranet and Identifying Initiatives

Before implementing your new SharePoint intranet, it is beneficial to review your existing intranet to understand what content needs to be migrated or recreated. This can be done by meeting with current site owners and conducting focus groups with new employees to gather insights and identify any missing or desired capabilities.

From this review, you can identify initiatives that align with your organizational priorities. Prioritize these initiatives based on their impact, feasibility, and return on investment. This will help you focus your efforts and ensure that your SharePoint site delivers the maximum value to your organization.

Summary

Creating a dynamic interactive SharePoint site requires careful planning and consideration. By gathering user insights, aligning with organizational priorities, establishing governance aspects, and reviewing your existing intranet, you can ensure a successful implementation. Take the time to strategize and plan your SharePoint site, and you will be well on your way to creating an engaging and interactive digital workplace.

Key Considerations:
Gather user insights through personas
Align with organizational priorities
Establish governance aspects
Review existing intranet
Identify and prioritize initiatives

Implementing and Optimizing Your SharePoint Intranet

Now that you have a clear plan in place, it’s time to implement and optimize your SharePoint intranet. Let’s explore the necessary steps to ensure a smooth and successful implementation process.

First, it’s important to review your existing intranet and determine what content needs to be migrated or recreated. Meet with current site owners to gather insights and identify any missing or desired capabilities. Additionally, consider conducting focus groups with new employees to gain a fresh perspective and gather valuable feedback.

Once you have a clear understanding of the content and capabilities required, you can start identifying initiatives that align with your organizational priorities. Prioritize these initiatives based on their impact, feasibility, and return on investment. This will help you allocate resources effectively and ensure that the most important features are implemented first.

During the implementation process, it’s crucial to have a well-defined governance strategy in place. This includes establishing site provisioning procedures, defining content management guidelines, and implementing retention policies. By having a clear governance framework, you can ensure consistency and maintain the integrity of your SharePoint intranet.

In order to optimize your SharePoint intranet, regularly monitor and evaluate its performance. Gather feedback from users and make necessary improvements based on their needs. Consider implementing personalized web parts such as recent sites, highlighted content, and news web parts to enhance the user experience and provide relevant content.

Remember, the implementation and optimization of your SharePoint intranet is an ongoing process. Continuously assess the effectiveness of your intranet and make adjustments as needed. By following these steps and consistently improving your intranet, you can create a dynamic and interactive platform that meets the needs of your organization and users.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.