How To Create A Custom List In Sharepoint 2013

Creating a custom list in Sharepoint 2013 is a straightforward process that allows you to organize and manage your data effectively. By following a few simple steps, you can create a customized list tailored to your specific needs.

To begin, click on the Gear Icon and select Site Contents. From there, click on New and select List. Give your list a name and click Create. By doing so, you have successfully set up the foundation for your custom list.

Next, it’s important to enable versioning to track changes made to your list. To do this, go to List Settings, click on Versioning settings, and select “Create a version each time you edit an item in this list?” This feature ensures that you can keep track of modifications and review previous versions if needed.

Additionally, disabling attachments can help streamline your list by removing the option to attach files. By going to List Settings and disabling the attachments option, you can create a cleaner and more efficient list.

Custom columns are another essential component of a custom list. By going to List Settings, clicking on Create column, and filling in the necessary information for each column, you can define specific properties for your data entries. This customizability allows you to structure your list according to your unique requirements.

The Title column can be repurposed to make it more relevant to your list’s content. By renaming it to something that better reflects the purpose of the list, you can enhance the overall usability and clarity of your custom list.

Adding data entries to your list is as simple as clicking the New button and filling in the required information. This step allows you to populate your list with relevant data, making it a valuable resource for your organization.

To further optimize your custom list, you can create custom views. These views allow you to organize and filter your list based on specific criteria. By clicking on the View dropdown and selecting “Create View,” you can define how your data is displayed, providing you with a customized and focused view of your list.

Finally, SharePoint 2013 offers additional optional features to enhance your custom list’s functionality. These features include enabling item-level permissions, implementing content approval workflows, and building PowerApps for more sophisticated data management and automation.

In conclusion, creating a custom list in Sharepoint 2013 is a simple yet powerful way to organize and manage your data effectively. By following the steps outlined above, you can tailor your list to meet your specific needs and take advantage of optional features to further enhance its functionality.

Step-by-Step Guide to Create a Custom List in Sharepoint 2013

To create a custom list in SharePoint 2013, follow these step-by-step instructions:

  1. Click on the Gear Icon and select Site Contents.
  2. Click on New and select List.
  3. Give the list a name and click Create.
  4. Enable versioning by going to List Settings, clicking on Versioning settings, and selecting “Create a version each time you edit an item in this list?”
  5. Disable attachments by going to List Settings and disabling the attachments option.
  6. Create custom columns by going to List Settings, clicking on Create column, and filling in the necessary information for each column.
  7. Repurpose the Title column by renaming it to something more relevant.
  8. Add data entries to the list by clicking the New button and filling in the information.
  9. Create custom views to organize and filter the list.
  10. Additional optional features include enabling item-level permissions, content approval, creating workflows, and building PowerApps.

Overall, creating a custom list in SharePoint 2013 involves creating the list, enabling versioning and disabling attachments, creating custom columns, repurposing the Title column, adding data entries, creating custom views, and utilizing optional features like item-level permissions, content approval, workflows, and PowerApps.

Table: Example Custom List Columns

Column Name Type Required?
Project Name Single line of text Yes
Status Choice (Open, In Progress, Completed) Yes
Assigned To Person or Group No

This table represents an example of custom list columns that you can create based on your specific needs. The “Column Name” column represents the name of the column, the “Type” column specifies the data type for each column, and the “Required?” column indicates whether the column is mandatory or optional.

Creating a custom list in SharePoint 2013 allows you to tailor the list to your specific requirements, making it a powerful tool for organizing and managing data. With the step-by-step instructions provided, you’ll be able to create a custom list and leverage its advanced features to enhance your SharePoint experience.

By following this step-by-step guide, you can easily create a custom list in SharePoint 2013 and harness its full potential in organizing, tracking, and collaborating on data within your SharePoint environment.

Advanced Features and Customization Options for Custom Lists in SharePoint 2013

Take your custom list in SharePoint 2013 to the next level with these advanced features and customization options. In addition to creating a basic custom list, SharePoint 2013 offers a range of powerful tools to enhance your list’s functionality and meet your specific requirements.

One of the first things you can do is repurpose the Title column. Instead of sticking with the default “Title” label, you can rename it to something that better reflects the purpose of your list. This simple change can make it easier for users to understand and navigate your list, improving overall usability.

Another useful feature is the ability to create custom columns. This allows you to tailor your list to capture specific information that is relevant to your business or project. Whether it’s a date, a choice, or a lookup column, you can create custom columns to ensure that your list captures and displays the data you need.

Furthermore, SharePoint 2013 enables you to create custom views. Views help you organize and filter the data in your custom list, making it easier to find and analyze the information you need. You can set up different views based on specific criteria, such as filtering by status, date, or any other relevant column. This customization option allows you to personalize how the list is presented to different users, improving their overall experience.

Additionally, SharePoint 2013 offers a range of optional features that can further enhance your custom list. You can enable item-level permissions to control who can access and modify specific items in the list, ensuring data security. Content approval allows you to review and approve items before they are visible to others, maintaining the integrity of your list. Workflows automate processes and actions, streamlining your business operations. Lastly, PowerApps allow you to build custom mobile and web applications, giving you even more flexibility to interact with and utilize your custom list.

By leveraging these advanced features and customization options, you can create a custom list in SharePoint 2013 that not only meets your specific needs but also enhances collaboration, improves data management, and increases productivity within your organization. So why settle for a basic list when you can take full advantage of all that SharePoint has to offer?

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