How To Copy Files To Your Hard Drive From A Sharepoint Office 365

Are you looking to copy files from Sharepoint Office 365 to your hard drive? Follow these simple steps to efficiently transfer your files and enhance productivity on the Office 365 suite.

To copy files to your hard drive from a SharePoint Office 365, there are a few steps you can follow. Firstly, select the files or folders you want to download by clicking the circle check box next to each item. You can also select multiple files by holding down the Shift key while clicking on the last item. Then, click on the “Download” button in the top navigation or right-click on the file or folder and select “Download.”

If prompted, choose a location on your hard drive to save the download. It’s important to note that the option to download multiple files is not available in on-premises SharePoint Server.

Additionally, you can make files available offline on a mobile device by selecting the files you want to take offline in the OneDrive app and choosing “Keep offline.” To sync files and make them available on your computer even when offline, you can turn on “Files On-Demand” in OneDrive settings and set up sync for your SharePoint library.

Once synced, the SharePoint files will appear in File Explorer or Mac Finder, and you can copy or move files from your computer to SharePoint from your file system.

Selecting Files to Download

Before you can copy files to your hard drive, you need to select the specific files or folders you want to download from SharePoint Office 365. Follow these instructions to ensure you download the correct items:

  1. Click the circle checkbox next to each file or folder you want to download. This will select individual items.
  2. If you want to select multiple files at once, hold down the Shift key and click on the last item. This will select a range of files.
  3. To initiate the download process, there are two options:
    1. Click on the “Download” button in the top navigation menu. This will start the download of all the selected files.
    2. Alternatively, right-click on a specific file or folder and select “Download” from the context menu. This will initiate the download for the chosen item.
  4. When prompted, choose a location on your hard drive to save the downloaded files. Select a folder or create a new one to organize your downloaded content.

Please note that the ability to download multiple files at once is not available in on-premises SharePoint Server. However, in SharePoint Office 365, you can easily select and download multiple items using the methods described above.

Example Table:

Here is an example table to demonstrate the selection process:

Select File/Folder Name Modified Date
[checkbox] Document1.docx 2022-01-01
[checkbox] Folder1 2022-02-01
[checkbox] Image.jpg 2022-03-01

Once you have selected the desired files or folders, you can proceed to the next section to learn how to download them to your hard drive.

Downloading Files to Your Hard Drive

Once you have selected the files or folders you want to copy, it’s time to download them to your hard drive. Follow these steps to complete the download process efficiently and effectively:

  1. Select the files or folders you want to download by clicking the circle check box next to each item. If you want to select multiple files, hold down the Shift key while clicking on the last item.
  2. Next, click on the “Download” button in the top navigation or right-click on the file or folder and select “Download.”
  3. If prompted, choose a location on your hard drive to save the download.

It’s important to note that the option to download multiple files is not available in on-premises SharePoint Server.

Additionally, you can make files available offline on a mobile device. Simply select the files you want to take offline in the OneDrive app and choose “Keep offline.”

Syncing Files and Making Them Available on Your Computer

To sync files and make them available on your computer even when offline, you can turn on “Files On-Demand” in OneDrive settings and set up sync for your SharePoint library. Here’s how:

  1. Open your OneDrive settings and enable “Files On-Demand.”
  2. Set up sync for your SharePoint library by following the provided instructions.
  3. Once synced, the SharePoint files will appear in File Explorer or Mac Finder, allowing you to copy or move files from your computer to SharePoint directly from your file system.

By following these steps, you can easily download files from SharePoint Office 365 to your hard drive and make them available offline on your mobile device or synced with your computer.

Key Points
1 Select the files or folders you want to download using the check boxes.
2 Click the “Download” button or right-click and select “Download.”
3 Choose a location on your hard drive to save the downloaded files.
4 Enable “Files On-Demand” in OneDrive settings for offline access on your computer.
5 Set up sync for your SharePoint library to access files in File Explorer or Mac Finder.
6 Synced SharePoint files can be copied or moved between your computer and SharePoint in your file system.

Making Files Available Offline and Syncing with SharePoint

In addition to copying files to your hard drive, you can also make them available offline on your mobile device or sync them with SharePoint for easy access anytime, anywhere. Follow these steps to enable offline access and sync your files seamlessly.

To make files available offline on your mobile device, open the OneDrive app and select the files you want to take offline. Then, choose the “Keep offline” option. This will download the selected files to your device, allowing you to access them even without an internet connection.

If you want to sync files with SharePoint and have them available on your computer, even when offline, you can enable the “Files On-Demand” feature in OneDrive settings. This will show all your SharePoint files in File Explorer (Windows) or Mac Finder (Mac), without actually downloading them to your hard drive.

To set up sync for your SharePoint library, go to the OneDrive app and select “Sync” next to the desired library. This will create a local copy of the library on your computer, allowing you to easily manage files and folders from your file system. Any changes made will automatically sync back to SharePoint when you’re online.

By following these steps, you can not only copy files to your hard drive but also make them available offline on your mobile device or sync them with SharePoint for convenient access wherever you go.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.