How To Clean Up SharePoint Site

Cleaning up your SharePoint site is crucial for maintaining a healthy and efficient digital workspace. By following the steps outlined in this guide, you can streamline your site and enhance its performance.

First and foremost, it is important to delete any unused or underused site collections and subwebs. This action will not only free up valuable storage space but also improve overall upgrade performance. By removing these unnecessary elements, you can ensure that your SharePoint site remains efficient and clutter-free.

In addition to deleting unused or underused site collections and subwebs, it is crucial to optimize large lists within your SharePoint site. Large lists can often result in throttling issues and performance slowdowns. By thoroughly checking and optimizing these lists, you can prevent such problems and improve the overall performance of your site.

Another essential step in cleaning up your SharePoint site is to remove excess columns in wide lists or delete the entire list altogether. This is important to avoid upgrade failures and ensure a smooth transitioning process. Additionally, consider moving site collections into separate databases to prevent errors during upgrade and minimize the risk of broken sites after the upgrade.

To further enhance the efficiency of your SharePoint site, it is recommended to remove unused templates, features, and web parts. This will minimize clutter, improve performance, and create a more organized digital workspace for your users.

Before upgrading to SharePoint 2013, it is important to remove PowerPoint Broadcast sites and FAST Search Center sites as they are no longer supported. Completing visual upgrades before the actual upgrade can also help avoid potential errors and difficulties in troubleshooting.

Auditing and trimming document versions is another crucial step in cleaning up your SharePoint site. Regularly reviewing and deleting outdated document versions can save valuable space and significantly improve performance.

Lastly, regularly emptying recycle bins on your SharePoint site will free up additional space and optimize the overall efficiency of the site.

By following these best practices, SharePoint administrators can ensure that their sites are clean and optimized for efficient operation. Cleaning up your SharePoint site is not only essential for maintaining a healthy and efficient digital workspace but also for enhancing user productivity and satisfaction.

Steps to Delete Unused or Underused Site Collections and Subwebs

One of the first steps in cleaning up your SharePoint site is to delete any unused or underused site collections and subwebs. By doing so, you can optimize your site and ensure efficient operation.

To identify these unused or underused site collections and subwebs, you can perform a thorough assessment of your SharePoint environment. Look for sites that haven’t been accessed or modified for an extended period of time or those that no longer serve a purpose within your organization.

You can then proceed with the deletion process by following these step-by-step instructions:

  1. Access the SharePoint Central Administration site as a site collection administrator.
  2. Navigate to the “Application Management” section and click on “Site Collections”.
  3. Select the site collection or subweb that you want to delete.
  4. Click on the “Delete” button and confirm the deletion.
  5. Repeat this process for any additional unused or underused site collections and subwebs.

By regularly deleting these unnecessary elements, you can declutter your SharePoint site and improve its overall performance. It also helps to free up valuable storage space and simplifies the upgrading process in the future.

Benefits of Deleting Unused or Underused Site Collections and Subwebs:
– Optimizes site performance
– Frees up storage space
– Simplifies future upgrades
– Enhances overall site organization

Optimize Large Lists for Better Performance

Managing large lists is crucial for maintaining optimal performance in your SharePoint site. By implementing the strategies outlined in this section, you can avoid throttling issues and enhance the overall efficiency of your site.

One key step to optimize large lists is to remove excess columns in wide lists or delete the entire list if necessary. Having too many columns can lead to upgrade failures and impact site performance. It is important to regularly review and remove any unnecessary columns to ensure smooth operation.

Moving site collections into separate databases is also recommended to avoid upgrade errors and broken sites. This will help minimize the risk of issues during the upgrade process and ensure a seamless transition to newer versions of SharePoint.

Best Practices for Optimizing Large Lists:
1. Remove excess columns in wide lists or consider deleting the entire list
2. Move site collections into separate databases
3. Regularly audit and trim document versions
4. Empty recycle bins regularly

Additionally, auditing and trimming document versions is essential for saving storage space and improving performance. Regularly reviewing and removing outdated or unnecessary document versions will help optimize your site and keep it running smoothly.

Lastly, regularly emptying recycle bins will free up space on your site. It is important to regularly check and empty the recycle bins to avoid unnecessary storage usage and potential site performance issues.

Summary

In summary, optimizing large lists in your SharePoint site is crucial for maintaining optimal performance. By removing excess columns, moving site collections into separate databases, auditing and trimming document versions, and regularly emptying recycle bins, you can ensure that your site is running efficiently and avoid throttling issues. Implementing these best practices will help create a clean and optimized SharePoint site.

Best Practices for Cleaning Up SharePoint Site

To achieve efficient operation and maintain a clean SharePoint site, it is essential to follow these best practices. By implementing these recommendations, you can optimize storage space, improve performance, and create a streamlined digital workspace.

First and foremost, it is crucial to delete any unused or underused site collections and subwebs. Removing these unnecessary elements will not only free up valuable storage space but also enhance the overall upgrade performance of your SharePoint site.

Next, it is important to check and optimize large lists to prevent throttling and ensure better performance. Removing excess columns from wide lists or deleting the entire list can help avoid upgrade failures and maintain a smooth functioning site.

Consider moving site collections into separate databases to minimize errors during upgrade and prevent broken sites after the upgrade process. This proactive step can help ensure a seamless transition and uninterrupted access to crucial information.

Additionally, removing unused templates, features, and web parts is essential to minimize clutter and improve overall performance. Eliminating unnecessary elements not only enhances the aesthetic appeal of your SharePoint site but also streamlines navigation and boosts efficiency.

It is also recommended to remove PowerPoint Broadcast sites and FAST Search Center sites before upgrading, as they are no longer supported in SharePoint 2013. By doing so, you can avoid potential compatibility issues and ensure a smooth upgrade process.

Another important practice is completing visual upgrades before upgrading to SharePoint 2013. This step is crucial to avoid any potential errors or difficulties in troubleshooting during the upgrade process.

Regularly auditing and trimming document versions is another key best practice. Not only does this help save space on your site, but it also enhances performance by eliminating outdated or unnecessary document versions.

Finally, regularly emptying recycle bins is essential to free up space on your SharePoint site. By regularly purging deleted items, you can optimize storage capacity and ensure a clutter-free environment.

By following these best practices, SharePoint administrators can achieve efficient operation, maintain a clean and organized site, and provide users with an optimized and streamlined digital workspace.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.