How To Check When Sharepoint File Last Update

Are you wondering how to determine the last update date of a SharePoint file? In this guide, we will walk you through the process. To check when a SharePoint file was last updated, you have several options. One way is to use the Site Activity web part, which shows all activities happening on the site. Another option is to use the Highlighted Content web part, which allows you to display recently modified documents in an easy-to-read format. You can also use the Recent Documents web part, which displays recently modified or accessed documents from all SharePoint sites and the user’s OneDrive account. Additionally, you can check the information panel in a document library or view the Site Usage Report to get a high-level overview of site activities. Using PowerShell, you can also retrieve the last modified date of a SharePoint list or library. Once you have identified unused lists, you can delete them using PowerShell. It’s important to make sure the list is not in use and does not contain important data before deleting it.

Checking SharePoint File Last Update Using Site Activity Web Part

One way to check when a SharePoint file was last updated is by utilizing the Site Activity web part. The Site Activity web part provides a comprehensive overview of all activities happening on the site, including the last update date of specific files. Here is a step-by-step guide on how to use this web part to check the last update of a SharePoint file.

  1. Add the Site Activity web part to the desired page in SharePoint.
  2. Configure the web part to display the activities you want to track, such as file modifications or specific document libraries.
  3. Once the web part is configured, it will show a timeline of activities on the site. Scroll through the timeline or use the search feature to locate the file you want to check.
  4. Click on the file activity to view more details, including the last update date and who made the changes.

Example:

“I find the Site Activity web part to be a valuable tool in monitoring SharePoint file activity. It allows me to quickly check when a file was last modified and by whom, saving me time and effort in tracking file updates manually.” – John Doe, SharePoint Administrator

Summary

The Site Activity web part in SharePoint is an effective tool for checking when a SharePoint file was last updated. By following the steps outlined above, you can easily track file modifications and stay informed about the latest changes happening on your SharePoint site.

Web Part Functionality
Site Activity Provides an overview of all activities on the SharePoint site, including file modifications.
Highlighted Content Displays recently modified documents in an easy-to-read format.
Recent Documents Displays recently modified or accessed documents across all SharePoint sites and the user’s OneDrive account.

Displaying Recently Modified Documents with Highlighted Content Web Part

Another option to determine when a SharePoint file was last updated is by utilizing the Highlighted Content web part. This powerful feature allows you to display recently modified documents in a visually appealing and easily accessible format.

The Highlighted Content web part can be added to any SharePoint page or site, providing you with a customizable view of your recently modified documents. By specifying the relevant document libraries or sites, you can filter the displayed content to focus on the files you need to monitor.

With the Highlighted Content web part, you have the flexibility to choose how the recently modified documents are presented. You can select from various layout options such as a grid, list, or carousel, depending on your preference and the amount of information you want to display. Each document is accompanied by its title, modified date, and author, allowing you to quickly identify the last update made to the file.

Example: Displaying Recently Modified Documents

“The Highlighted Content web part has been a game-changer for our team. It enables us to easily track the recent updates made to important documents and stay on top of any changes. The ability to customize the layout and filter the displayed content has made our document management process much more efficient.”

John Doe, SharePoint Administrator

By leveraging the Highlighted Content web part, you can stay informed about the latest modifications to SharePoint files without the need to manually search through document libraries. This feature provides a seamless way to track file updates and collaborate effectively within your SharePoint environment.

Advantages of Highlighted Content Web Part
1. Easy customization of layout and appearance
2. Efficient tracking of recently modified documents
3. Quick identification of last update date and author
4. Improved document management and collaboration

By incorporating the Highlighted Content web part into your SharePoint workflow, you can streamline the process of monitoring and accessing recently modified documents. Ensure you take advantage of this powerful tool to enhance your SharePoint experience.

Viewing Recent Documents and Site Usage Report

In addition to the previous methods, you can also check the Recent Documents web part and Site Usage Report to get a high-level overview of file activities in SharePoint. The Recent Documents web part allows you to easily track the recent modifications or accesses of documents across all your SharePoint sites and your personal OneDrive account. This can be particularly helpful if you need to quickly find the most up-to-date files or stay informed about the latest changes in your organization.

To access the Recent Documents web part, navigate to your SharePoint site and go to the page where you want to add the web part. Edit the page and click on the “Insert” tab in the ribbon. From there, choose the “Web Part” option and search for “Recent Documents” in the web part gallery. Select the web part and click on the “Add” button to add it to your page.
Once added, you can configure the web part to display the desired number of recent documents and customize the view according to your needs. You can choose to show file names, authors, modification dates, and more. The Recent Documents web part provides an intuitive and user-friendly interface that allows you to quickly navigate through the list of recent documents and easily identify the most recently updated files.

In addition to the Recent Documents web part, you can also utilize the Site Usage Report to gain insights into file activities in SharePoint. The Site Usage Report provides a comprehensive overview of user interactions within your SharePoint site, including the number of views, visits, and trending files. It allows you to analyze usage patterns, identify popular documents, and track changes in file engagement over time.

To access the Site Usage Report, navigate to your SharePoint site and go to the settings menu. From there, select “Site usage” under the “Site Collection Administration” section. The report will provide you with valuable information about the usage of your site, including the number of views, unique visitors, and top documents. This can be an invaluable tool for monitoring file activities and making data-driven decisions to optimize your SharePoint environment.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.