How To Check The List Usage In Sharepoint 2013 By Using Google Analytics

Checking the list usage in SharePoint 2013 can be done effectively by utilizing Google Analytics with the help of this comprehensive guide.

To check the list usage in SharePoint 2013 using Google Analytics, you need to first sign up for a Google Analytics account and obtain the tracking code. Then, you can edit the SharePoint master page in SharePoint Designer 2013 and insert the tracking code before the tag. Wait for 24 hours, and you should start seeing Google Analytics statistics based on your site’s traffic.

Google Analytics provides more data than SharePoint analytics, such as tracking the country of visitors, determining how they found your site, and what browsers they are using. This integration can be used with any version of SharePoint, including SharePoint 2010, SharePoint Online, and SharePoint Foundation.

There are various ways to view and analyze usage data in SharePoint. One option is to use the Site Contents page, which displays statistics about site usage, recent site visits, new items added, and trending content. Another option is to use the Site Activity web part, which shows recently modified content on a modern page.

You can also access site collection audit log reports to track activity on the entire site collection. However, this option is more cumbersome and is mainly available for SharePoint On-premises.

The Office 365 Admin Center provides usage metrics for various Office 365 applications, including SharePoint. You can view graphs and statistics on the number of active users in different applications.

Additionally, you can utilize the Office 365 Audit Log reports, which track every action taken by users, including file edits, downloads, and views. This feature provides detailed reports and allows for further analysis in Excel.

Finally, you can use the Power BI Office 365 Adoption Pack to view usage reports in Power BI. This option requires enabling the Adoption Pack in the Office 365 Admin Center and connecting it to Power BI using the tenant ID. With this option, you can visualize and analyze usage data from the entire Office 365 environment, including SharePoint.

These different options provide various ways to monitor and analyze the usage of SharePoint sites, allowing you to gain insights into user activity and trends.

Analyzing Usage Data in SharePoint

To gain deeper insights into the usage of your SharePoint site, there are several options available for viewing and analyzing usage data. One option is to use the Site Contents page, which provides statistics about site usage, recent site visits, new items added, and trending content. This allows you to track user activity and identify popular areas of your site.

Another way to analyze usage data is by using the Site Activity web part. This web part displays recently modified content on a modern page, giving you a real-time view of the most active areas of your site. It helps you quickly identify updates and changes made by users, promoting collaboration and content management.

If you need to track activity on the entire site collection, you can access site collection audit log reports. These reports provide detailed information about user actions, including file edits, downloads, and views. Although this option is more complex and mainly available for SharePoint On-premises, it offers comprehensive insights into user behavior and content usage.

Monitoring Usage with Office 365

In addition to the built-in SharePoint features, you can also leverage the Office 365 Admin Center to monitor usage metrics. This provides you with graphs and statistics on the number of active users in different Office 365 applications, including SharePoint. It gives you a high-level view of usage trends and helps you assess the overall engagement of your organization.

For more granular analysis, you can utilize the Office 365 Audit Log reports. These reports track every action taken by users, such as file edits, downloads, and views. They offer detailed reports and allow for further analysis in Excel, enabling you to identify specific patterns and trends in user behavior.

Lastly, you can use the Power BI Office 365 Adoption Pack to visualize and analyze usage data from the entire Office 365 environment, including SharePoint. This option requires enabling the Adoption Pack in the Office 365 Admin Center and connecting it to Power BI using the tenant ID. With this powerful tool, you can create dynamic and customizable dashboards to gain valuable insights into user adoption and engagement across your SharePoint sites.

Option Benefits Limitations
Site Contents Page Provides site usage statistics, recent visits, and trending content Limited to individual sites, does not offer enterprise-wide insights
Site Activity Web Part Displays real-time updates on recently modified content Only available on modern pages, limited to specific site sections
Site Collection Audit Log Reports Offers comprehensive insights into user behavior and content usage More complex setup, primarily available for SharePoint On-premises
Office 365 Admin Center Provides high-level usage metrics for Office 365 applications Limited to aggregated data, lacks granular insights
Office 365 Audit Log Reports Tracks every action taken by users, enabling in-depth analysis Requires additional steps to export and analyze data in Excel
Power BI Office 365 Adoption Pack Enables dynamic and customizable dashboards for visualizing usage data Requires setup and configuration in both Office 365 and Power BI

Monitoring and Analyzing SharePoint Usage with Office 365

Leveraging the power of Office 365, there are multiple tools and features available to monitor and analyze SharePoint usage, providing valuable insights into user behavior and trends.

The Office 365 Admin Center is a hub for viewing usage metrics across various Office 365 applications, including SharePoint. Within the Admin Center, you can access graphs and statistics that showcase the number of active users in different applications, enabling you to track user engagement and adoption.

For a more detailed analysis of user activity, the Office 365 Audit Log reports offer comprehensive information on every action taken by users, such as file edits, downloads, and views. These reports provide a wealth of data that can be exported and further analyzed in Excel, allowing you to delve deeper into user behavior and identify patterns.

In addition to the Admin Center and Audit Log reports, Power BI offers another powerful tool for monitoring and analyzing SharePoint usage. By enabling the Office 365 Adoption Pack in the Admin Center and connecting it to Power BI using the tenant ID, you can access usage reports that visualize data from the entire Office 365 environment, including SharePoint. With Power BI, you can create interactive dashboards and advanced visualizations to gain a comprehensive understanding of user engagement and trends.

With these various options at your disposal, monitoring and analyzing SharePoint usage becomes a seamless process. By leveraging the tools and features provided by Office 365, you can gain valuable insights into user behavior, optimize site performance, and make informed decisions to drive user engagement and adoption.

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