How to Check Sent Messages in SharePoint

Checking sent messages in SharePoint is essential for tracking communication and ensuring effective collaboration within your team. SharePoint is a widely used platform for document management and team communication, making it crucial to know how to access your sent messages. In this section, we will provide a step-by-step guide on how to check sent messages in SharePoint.

To begin, open Outlook and navigate to your Sent Items folder. Remember that if you have multiple email accounts, each account will have its own Sent Items folder. You can click on the folder list to expand it if necessary.

To find specific sent messages, you can search by using keywords or the sender’s name. By typing “To:” or “Subject:”, you can narrow down your search and locate the desired message.

If you’re unable to find an item in your Sent Items folder, there are a few possible reasons. It could be that the item hasn’t been sent yet and is stuck in your Outbox folder, or it might be too old and has been removed due to synchronization settings. Alternatively, the item may have been deleted and could be in your Deleted Items or Trash folder.

If you cannot locate your Sent Items folder, ensure that Outlook is set up to keep a copy of sent items. You can do this by going to File, selecting Options, then choosing Mail. From there, make sure the “Save copies of messages in Sent Items folder” checkbox is checked.

Please note that the information provided is based on Microsoft Outlook 2016 and 2013 for Windows. Keep in mind that these instructions are for checking sent messages in Outlook and not specifically in SharePoint. SharePoint is a separate platform primarily used for collaboration and document management. If you require instructions on checking sent messages in SharePoint specifically, further information related to SharePoint would be necessary.

Steps to Check Sent Messages in SharePoint

Follow the steps below to check your sent messages in SharePoint and stay organized with your team’s communication.

1. Open Outlook and navigate to your Sent Items folder. If you have multiple email accounts, each account will have its own Sent Items folder. Click on the folder list to expand it if necessary.

2. Search for specific sent messages by using keywords or the sender’s name. You can type “To:<user name>” or “Subject:<keyword used in subject line>” to narrow down your search.

3. If you can’t find an item in your Sent Items folder, there may be a few reasons: the item hasn’t been sent yet and is stuck in your Outbox folder, the item is too old and has been removed due to synchronization settings, or the item has been deleted and may be in your Deleted Items or Trash folder.

4. If you can’t find your Sent Items folder, make sure Outlook is set up to keep a copy of sent items. Go to File > Options > Mail and ensure the “Save copies of messages in Sent Items folder” checkbox is checked.

Note: The information provided is based on Microsoft Outlook 2016 and 2013 for Windows.

It’s important to note that the instructions provided are for checking sent messages in Outlook, not specifically in SharePoint. SharePoint is a separate platform that is typically used for collaboration and document management. If you are looking for instructions on checking sent messages in SharePoint specifically, more specific information or instructions related to SharePoint would be needed.

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