How To Change Name On Microsoft Teams

Struggling to find out how to change your name in Microsoft Teams? You’re not alone. Many teams members come across the same issue, unaware that altering their display name is an easy process achievable in a few simple steps.

Our comprehensive guide will walk you through each step to modify your display name whether on web, desktop or mobile devices. So why wait? Dive in and discover the quick tips for personalizing your Microsoft Teams experience!

Key Takeaways

How to Change Your Name in Microsoft Teams

To change your name in Microsoft Teams, click on your profile page and select your profile name to make the necessary modifications.

Change Name on Microsoft teams (Web Version)

Modifying your display name on Microsoft Teams web version is an intuitive process. Here’s how to get it done:

  1. Initiate the process by logging into your Microsoft Teams account via any preferred browser.
  2. Navigate to the admin center located at the left side of your screen.
  3. In the admin center, click on “Users” followed by “Active users”.
  4. This will bring up a page where you’ll see all active users for your organization.
  5. Now, locate and select your name from the list of active users to proceed.
  6. After selecting your name, move over to the “Account” tab promptly located above your user details.
  7. Clicking the Account tab will present an option termed “Manage contact information”, click on it to access editable fields for changing user details including display name or profile name in Microsoft Teams Web Version.
  8. Enter your new desired display name within the dedicated spaces and confirm changes by clicking ‘Save’.
  9. Refresh your page or log out then back in to complete the procedure.

Change Name on Microsoft Teams (Android & iOS)

There are multiple ways to modify your display name in Microsoft Teams, whether you’re using an Android device or an iOS device.

  1. Start by launching the Microsoft Teams app on your mobile device.
  2. Once the app is open, if you’re already signed in, tap on your profile picture located in the upper right corner of the screen.
  3. A menu will appear with several options. Tap on the ‘Edit profile‘ option under your current display name.
  4. This brings up another screen with a pencil icon next to your name. Tap this icon to edit your display name.
  5. Type in your desired username and then tap ‘Done’ or ‘Save’, depending on your device type, to finalize changes.

Change Name in Microsoft Teams App on Desktop App

Keeping an updated display name in Microsoft Teams’ desktop app might seem tricky, but it’s actually a straightforward process with a few simple steps.

  1. Navigate to the desktop version of Microsoft Teams. You can access this variant on both Windows and Mac by simply going into your applications menu or using the search function on your device.
  2. Once you are inside the application, look to the top – right corner of your screen for your profile picture icon. Click on this to reveal more options.
  3. After clicking on your profile picture icon, there will be an option that reads ‘display name’. Select this feature to initiate changing your name.
  4. A new window will pop up for you to make edits to your display name. Simply click into the text field and type in your desired new name.
  5. After you have completed adjusting or entirely altering your display name, ensure you save changes for them to take effect across Microsoft Teams’ desktop client interface.

Change Name in Microsoft Teams on Web

To change your name in Microsoft Teams on the web, follow these simple steps:

  1. Access the admin center in the Microsoft Teams web interface.
  2. Go to the Users > Active users page.
  3. Select your name from the list of active users.
  4. Click on the Account tab.
  5. Choose “Manage contact information” from the options available.
  6. In the box provided, enter the new name you would like to use in Teams.
  7. Click on Save to update your name.

Change Name in Microsoft Teams App on Mobile

To change your name in the Microsoft Teams app on your mobile device, simply follow these steps:

  1. Open the Microsoft Teams app on your mobile device.
  2. Sign in using your account credentials.
  3. Once logged in, locate and tap on your profile picture in the top – right corner of the screen.
  4. A menu will appear. Hover your mouse over your name and select the pencil icon (Edit name).
  5. You will then be able to edit your name in the provided text field.
  6. After making the desired changes, tap on the save or update button to apply the new name.
  7. Your name will now be updated and displayed accordingly in Microsoft Teams.

How to Choose the Right Name for Microsoft Teams

When choosing a name for your Microsoft Teams, it’s important to determine the source of your name and consider the requirements set by your organization.

Determine the source of your name

To choose the right name for your Microsoft Teams account, it is important to determine the source of your name. This means considering whether you will be using your real name, a nickname, or a username.

If you’re representing yourself professionally or using Microsoft Teams for work purposes, it’s generally recommended to use your real name to maintain a sense of credibility and professionalism within the platform.

However, if you’re using Microsoft Teams for personal or recreational purposes, you may opt to use a nickname or username that reflects your personality or interests. By determining the source of your name, you can ensure that it aligns with the purpose and context of your Microsoft Teams usage.

Identify the requirements for the name

To choose the right name for your Microsoft Teams account, it is important to identify the requirements set by your organization or team. Different teams may have specific guidelines regarding the naming conventions to maintain consistency and professionalism.

Consider factors such as whether you need to include your full name, initials, or a preferred nickname. Additionally, some organizations may require certain titles or roles to be included in the name for easy identification within the team.

By understanding and adhering to these requirements, you can ensure that your chosen name aligns with the standards set by your organization.

Consider name recognition and availability

When choosing a name for your Microsoft Teams, it’s important to consider both name recognition and availability. Name recognition ensures that the name you choose is easily identifiable and memorable for team members.

This can help with communication and collaboration within your team. Availability refers to whether the chosen name is already in use by another team or user in Microsoft Teams. To ensure uniqueness, it’s recommended to check the availability of your desired name before finalizing it.

By considering both aspects, you can select a suitable and distinctive name that represents your team effectively on Microsoft Teams.

Get a New Name

Brainstorm unique and creative names that align with your team’s goals, culture, and identity. Check the availability of the name to ensure its uniqueness and consider the potential impact it may have on team morale and cohesion.

Brainstorm for unique and creative names

To brainstorm unique and creative names for your Microsoft Teams, start by thinking outside the box. Consider using words from different languages or combining two unrelated words to create something original.

Altering the spelling of a familiar word can also make it more unique, like Tumblr or Toggl. Think about the message or theme you want your team name to convey and use that as inspiration.

Don’t be afraid to get creative and have fun with it!

Check the availability of the name to ensure uniqueness

To ensure that your name change in Microsoft Teams is unique, it’s crucial to check its availability. This step ensures that you don’t end up with the same name as someone else on the platform, avoiding any confusion or mix-ups.

By verifying the uniqueness of your chosen name, you can avoid potential conflicts and establish a clear identity within the Teams environment. Whether you’re changing your personal display name or creating a new team name, taking this simple precautionary measure will help maintain clarity and organization within Microsoft Teams.

Consider the impact of the name on the team

The name you choose for your Microsoft Teams can have a significant impact on your team’s dynamics and overall success. A well-thought-out name can foster a sense of unity, collaboration, and professionalism among team members.

It can also reflect the team’s purpose or goals, making it easier for others to understand what the team is all about. On the other hand, a poorly chosen or confusing name can lead to miscommunication and misunderstandings within the team.

It’s essential to consider how the name might be perceived by both internal and external stakeholders. By choosing a name that aligns with your team’s values and objectives, you’ll create an environment where everyone feels connected and motivated to work towards common goals.


In conclusion, changing your name on Microsoft Teams is a simple process that can help avoid confusion and personalize your account. Whether you’re using the web version, mobile app, or desktop app, the steps to modify your name are easy to follow.

Remember to choose an appropriate and unique name that reflects your identity and consider the impact it may have on your team. With these tips in mind, you’ll be able to customize your display name in no time!

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.