How To Call A Phone Number From Microsoft Teams Meeting

Are you struggling to figure out how to call a phone number from your Microsoft Teams meeting? While Microsoft Teams is widely known for its collaboration features, not everyone knows that it can also function as a telephone.

This blog post will guide you through the steps of dialing in and inviting others to join your meetings via their phones. Let’s dive into this underutilized feature and make your virtual communication more seamless than ever!

Key Takeaways

  • Microsoft Teams can be used to call phone numbers from meetings, allowing participants without the app to join using their phones.
  • To call a phone number from a Microsoft Teams meeting, navigate to the “Meeting Controls” and click on “More Options” > “Show Participants” > “+ Invite Someone.” Type in the name or enter the full international phone number of the participant you want to invite.
  • Dialing out from a meeting is available in various countries and regions, with licensing requirements potentially applying for accessing dial-in numbers.
  • By enabling users to dial into meetings, Microsoft Teams ensures flexibility and inclusivity for all participants. Users can join via audio calls without needing the app installed on their devices.

How to Call a Phone Number from Microsoft Teams Meeting

To call a phone number from a Microsoft Teams meeting, simply dial out from the meeting using the Teams app and invite others to join via their phones.

Dialing out from a Microsoft Teams meeting to invite others

Microsoft Teams makes it simple to extend an invitation to other participants by dialing out during a meeting. Follow these steps for a successful call:

  1. Initiate or join a Teams meeting.
  2. Navigate to the “Meeting Controls” located at the top of your screen.
  3. Click on the “More Options (…)” button and select “Show Participants”.
  4. Look for the “+ Invite Someone” option near the bottom of the participants’ pane.
  5. Here, you have two options: If you are adding participants from within your organization, simply type their name and select it from the drop-down menu that appears. If you’re inviting someone from outside your organization, input their phone number in full international format and press the phone icon to call out to them.
  6. The person you’re calling will then receive an incoming call notification on their device with your specific meeting details, allowing them to answer and join immediately.

Supported countries and regions for dialing out

The ability to dial out from a Microsoft Teams meeting isn’t limited to just one country or region. The functionality is available in various locations across the globe, with dial-in conferencing numbers assigned automatically based on where they’re needed.

As an added tip, it’s always advisable to use full phone numbers when dialing out, complete with the country/region code in E.164 format.

Microsoft continues its efforts towards expanding outbound calling capabilities within more regions. Presently, Microsoft Teams Phone with Calling Plan serves 35 markets and the number keeps growing by leaps and bounds.

Meanwhile, you can access the phone system feature of Microsoft Teams in over 120 countries around the world. With features meticulously designed for ease of use, making calls through Microsoft Teams becomes almost identical to using your regular phone line!

Allowing users to dial in to the meeting

In a Microsoft Teams meeting, flexibility with multiple ways to join the meeting is crucial, and allowing users to dial in is one such option for users who may not have access to the application. This feature can be easily accessed through several steps.

  1. Users can access the dial – in feature by locating the “Calendar Meetings” button in Microsoft Teams. Here they will find the assigned phone number for dialing into their desired meeting.
  2. To enable dial-in numbers for meetings, schedule your Teams meeting from Outlook where you can add a conference ID along with a dial-in number.
  3. For privacy and security reasons, these dial – in numbers are only accessible and visible to those within the organization.
  4. Participants do not necessarily need to have the Microsoft Teams app installed on their devices. They can simply use the assigned conference call number to join meetings via audio call.
  5. Features such as “Call me” add convenience for users by ringing them at a scheduled time so they can smoothly enter their Teams meetings.
  6. Those unsure of which phone number applies to their location or situation can always check through the “Find a local number” link included in every Teams meeting invite.
  7. Some users might find that the option of using phone audio in meetings is grayed out due to certain settings or restrictions placed by administrators; troubleshooting guides are generally available online or through Microsoft support channels.

Using audio conferencing for more information

To access more information about using audio conferencing in Microsoft Teams, users can utilize toll and toll-free phone numbers to dial into meetings. This feature is available with Audio Conferencing in Microsoft 365, providing a convenient option for business users who need to join conference calls using a phone.

With the inclusion of a dial-in number and conference ID, scheduling a Teams meeting from Outlook ensures that participants have all the necessary details to join via audio conferencing.

Furthermore, organizations can set up a conferencing bridge, which offers a set of dial-in phone numbers for easy access to meetings. By enabling audio conferencing capabilities and utilizing these features, attendees can seamlessly connect to Microsoft Teams meetings without any hassle.

Additional resources for assistance

If you need additional help with calling phone numbers from Microsoft Teams meetings, there are resources available to assist you. You can visit the Microsoft Teams support page for step-by-step guides and tutorials on making calls in Teams.

Additionally, the Microsoft Community forums provide a platform for users to ask questions and receive assistance from other community members. If you encounter any technical issues or need further support, you can also reach out to the Microsoft Support team for personalized help.

With these resources at your disposal, you’ll be able to navigate calling phone numbers in Teams with ease.

How to Add a Phone Number to a Microsoft Teams Meeting

To add a phone number to a Microsoft Teams meeting, you can access the dial pad in Teams and easily input the desired number.

Accessing the dial pad in Microsoft Teams

To access the dial pad in Microsoft Teams, follow these steps:

  1. Open the Teams client on your device.
  2. Click on the “Calls” tab at the bottom of the screen.
  3. In the Calls section, you will see a dial pad icon at the top right corner of the page.
  4. Click on the dial pad icon to open the dial pad interface.
  5. Once the dial pad is open, you can enter a phone number using your keyboard or keypad if you are using a mobile device.
  6. Press the green call button to make the call.

Adding a phone number to a meeting

To add a phone number to a meeting in Microsoft Teams, follow these steps:

  1. Schedule the meeting from Teams.
  2. Tap on the meeting or notice and select “See details.”
  3. The phone number for the meeting will be displayed.
  4. Call the phone number to join the meeting.
  5. You can also create and share a link to the meeting in Teams by entering a brief description and clicking “Send.
  6. Consider adding the Confluence Cloud for Microsoft Teams app to capture and share meeting notes as a group.
  7. Manage call and meeting settings in the Teams admin center, including configuring settings for audio and video calls.
  8. Enable PSTN conferencing for dial – in numbers in Teams turning it on for your account.
  9. To find more information on adding dial – in numbers and joining Teams meetings by phone number, refer to related guides and resources such as the Office 365 with SharePoint Online Cookbook Solutions.

Changing the phone number associated with your Microsoft account

To change the phone number associated with your Microsoft account, follow these steps:

  1. Go to the “Manage how you sign in to Microsoft” page.
  2. Sign in to your Microsoft account using your current phone number or email address.
  3. Click on the “Add email or phone number” option.
  4. Enter the new phone number that you want to associate with your account.
  5. Follow the prompts to verify the new phone number.
  6. Once verified, your Microsoft account will now be associated with the new phone number.

Frequently Asked Questions about Calling Phone Numbers in Microsoft Teams

The frequently asked questions section addresses common concerns like how to join a Teams meeting with a dial-in number, why some meetings lack a dial-in number, locating the dial pad in Microsoft Teams, adding a phone number to your Microsoft account, and troubleshooting common issues.

How to join a Microsoft Teams meeting with a dial-in number

To join a Microsoft Teams meeting with a dial-in number, follow these steps:

  1. Dial the phone number provided in the meeting invite.
  2. Wait for the prompt to enter the conference ID, if it is required.
  3. Enter the conference ID using your phone’s keypad.
  4. You will be connected to the Teams meeting and can participate using audio only.

Why some meetings do not have a dial-in number

Not all meetings in Microsoft Teams have a dial-in number because it depends on how the meeting is scheduled. To include a dial-in number and conference ID for a Teams meeting, it needs to be scheduled from Outlook.

This allows participants to join the meeting using a phone instead of relying solely on their computer or mobile device. By scheduling through Outlook, organizers can ensure that everyone has the option to join by phone if needed, providing greater flexibility for participants who may not have access to internet connectivity at all times.

It’s important to keep this in mind when setting up meetings and considering the different ways people may need to connect.

Locating the dial pad in Microsoft Teams

To locate the dial pad in Microsoft Teams, follow these steps:

  1. Go to the Calls tab at the bottom of the Teams app.
  2. Click on the phone keypad icon located at the top right corner of the screen.
  3. The dial pad will now appear, allowing you to enter the desired phone number.
  4. Simply type in the number using your keyboard or click on the number buttons on the dial pad.
  5. Press the green call button to initiate the call.
  6. You can also access additional features such as call history, voicemail, and speed dial from this dial pad.

Adding a phone number to your Microsoft account

To enhance communication and collaboration within Microsoft Teams, you can easily add a phone number to your Microsoft account. This allows for seamless integration of phone capabilities with the platform. Here’s how you can do it:

  1. Go to your Microsoft Teams account settings.
  2. Look for the “Phone” or “Calling” section.
  3. Select “Add a phone number” or similar option.
  4. Enter the phone number you want to associate with your Teams account.
  5. Follow any additional prompts or verification steps required.
  6. Once added, your phone number will be linked to your Microsoft Teams account, enabling you to make and receive calls directly through the platform.

Troubleshooting common issues with calling phone numbers in Teams

  • If you experience dropped calls or disconnections during meetings in Microsoft Teams, there are troubleshooting tips available.
  • Microsoft Teams provides multiple ways to make a call, including answering calls, converting chats into calls, and making calls from call history or speed dial.
  • Microsoft Teams offers documentation for troubleshooting common issues with the platform.
  • Call Analytics can be used to troubleshoot and improve call quality in Microsoft Teams for individual users.
  • Some users may experience disconnections after 5 minutes during Teams calls.


In conclusion, calling a phone number from a Microsoft Teams meeting is a convenient feature that allows participants to join using their phones. By adding a dial-in number and conference ID, participants can easily connect to the meeting even if they don’t have access to the Teams app.

With this functionality, teams can stay connected and collaborate seamlessly regardless of their location or device. So go ahead and explore the options available in Teams for making calls and enhance your meeting experience today!

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.