How To Calculate Date In SharePoint Designer

SharePoint Designer offers several methods for calculating dates, allowing you to enhance your workflows with accurate and efficient date calculations. Whether you need to determine the time interval between two dates or perform more advanced date calculations, SharePoint Designer has got you covered.

One way to calculate dates in SharePoint Designer is by using the DATEDIF function. This function allows you to calculate the time interval in days, months, or years between two dates, providing flexibility to tailor the calculation to your specific needs.

Another method is to utilize the FIND INTERVAL BETWEEN DATES action available in SharePoint 2013. This action enables you to calculate the time interval in minutes, hours, or days between two dates and store the result in a variable. It’s a powerful tool for accurate time calculations within your workflows.

If you’re looking for more advanced date calculations, SharePoint Designer offers options like JSON column formatting and custom code embedded in workflows. These techniques allow you to perform complex date calculations and overcome challenges related to date value recalculation in SharePoint Online.

It’s important to note that SharePoint Online does not automatically recalculate date values. In some cases, you may need to use workarounds like overwriting items to trigger refreshes and ensure accurate date calculations.

By leveraging the various methods available in SharePoint Designer, you can streamline your workflows and achieve precise date calculations that align with your business requirements.

Using the DATEDIF Function

One effective way to calculate date intervals in SharePoint Designer is by utilizing the DATEDIF function. This function allows you to determine the time interval between two dates in days, months, or years, providing flexibility in your date calculations.

To use the DATEDIF function, follow these steps:

  1. Open SharePoint Designer and navigate to the desired workflow.
  2. Insert a “Calculate” action and select “Add or subtract time from a date” from the dropdown menu.
  3. In the “Source” field, choose the appropriate date field or variable from which you want to calculate the interval.
  4. Enter the second date or variable in the “Value” field.
  5. Select the unit of measurement for the interval (days, months, or years) from the “Unit” dropdown menu.
  6. Choose where you want to store the result by specifying a field or variable in the “Destination” field.
  7. Click “OK” to save your changes and complete the calculation.

This straightforward process allows you to perform accurate date interval calculations within your SharePoint Designer workflows. Whether you need to calculate the number of days until a deadline or determine the length of time between two milestones, the DATEDIF function has you covered.

Function Description Example
DATEDIF(start_date, end_date, unit) Calculates the time interval between two dates. =DATEDIF([Start Date],[End Date],”d”)

Leveraging the FIND INTERVAL BETWEEN DATES Action

SharePoint 2013 offers a powerful action, the FIND INTERVAL BETWEEN DATES, which allows you to calculate time intervals between dates and save the output for further use in your workflows. This action is particularly useful when you need to determine the time difference in minutes, hours, or days between two specific dates. By using this action, you can perform accurate time interval calculations in your SharePoint Designer workflows.

When utilizing the FIND INTERVAL BETWEEN DATES action, it’s important to note that you can specify the format of the output by choosing the desired time unit. Whether you need to calculate the interval in minutes, hours, or days, the action provides flexibility to match your specific requirements. Additionally, you can store the result in a variable, allowing you to use it later in your workflow logic.

Example use cases for the FIND INTERVAL BETWEEN DATES action include calculating the duration of a task, determining the time elapsed since a specific event, or scheduling notifications based on time intervals. With its versatility and ease of use, this action empowers SharePoint Designer users to perform accurate and dynamic date calculations without the need for complex custom code.

Summary

  • The FIND INTERVAL BETWEEN DATES action in SharePoint 2013 enables you to calculate time intervals between dates.
  • You can specify the output format in minutes, hours, or days to suit your requirements.
  • The result can be stored in a variable for future use in your workflows.
  • This action simplifies date calculations in SharePoint Designer without the need for custom code.
Action Time Intervals Supported Output Format
FIND INTERVAL BETWEEN DATES In minutes, hours, or days Flexible: match specific requirements

Advanced Date Calculations with JSON Column Formatting and Custom Code

For more sophisticated date calculations, SharePoint Designer offers options such as JSON column formatting and custom code, allowing you to harness the full potential of SharePoint’s capabilities. These advanced techniques enable you to perform complex date calculations with precision and flexibility.

JSON column formatting provides a powerful way to customize the display of date values in SharePoint lists and libraries. With JSON syntax, you can easily format dates based on specific criteria, such as highlighting overdue tasks or displaying countdowns to important deadlines. By leveraging this feature, you can enhance the user experience and make date-related information more visually appealing.

Custom code embedded in SharePoint Designer workflows takes date calculations to the next level. With the ability to write your own logic using JavaScript or other programming languages, you can perform intricate calculations involving multiple date fields and variables. This opens up endless possibilities for automating complex business processes that rely on dynamic date calculations.

It’s important to note that SharePoint Online does not automatically recalculate date values, which can be a challenge when dealing with real-time data. However, by using techniques like overwriting items or triggering workflow refreshes, you can ensure that date calculations remain accurate and up to date.

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