To build an effective SharePoint structure, it is important to plan and execute a well-designed information architecture. This involves understanding user needs, organizing and labeling content, and ensuring compliance with security and compliance regulations. There are six main elements to consider in SharePoint information architecture: global navigational structure, hub structure and organization, local site and page navigational structure, metadata architecture, search experiences, and personalized content experiences.
Collaboration among different roles such as intranet owners, departmental business owners, IT admins, hub owners, site owners, content creators, and content consumers is crucial for successful implementation and maintenance of the information architecture.
In terms of navigation, it is recommended to embrace the modern flat world of SharePoint by creating one site for each discrete topic or unit of work, instead of using sub-sites. The navigation can be organized based on department, geographic location, task or scenario, or portfolio. It is important to regularly review and update the navigation based on user feedback and analytics.
The transition from classic navigation to modern navigation can be done by defining business objectives, testing potential designs, taking inventory of current sites, planning hubs and home site, releasing hubs and associated sites in phases, and making navigation changes based on user testing and analytics. Additionally, there are considerations for hub navigation, including showcasing associated sites, associating sites without showing them in the navigation, and adding sites to the hub navigation without associating them to the hub.
To build an effective SharePoint structure, it is crucial to have a well-designed information architecture in place. This involves understanding user needs, organizing and labeling content, and ensuring compliance with security and compliance regulations.
There are six main elements that form the foundation of SharePoint information architecture:
One of the key aspects of SharePoint information architecture is the global navigational structure. This involves creating a logical and intuitive navigation system that allows users to easily navigate between different sites and pages within the SharePoint environment.
Hub Structure and Organization
Another important element is the hub structure and organization. Hubs are central sites that bring together related sites and provide a unified experience for users. By organizing sites into hubs, you can create a cohesive and interconnected SharePoint environment.
In addition to the global navigation, it is essential to consider the local site and page navigational structure. This involves designing clear and user-friendly navigation within individual sites and pages to help users find the content they need quickly and easily.
Metadata architecture plays a crucial role in SharePoint information architecture. By using metadata, you can categorize and tag content, making it easier to search for and find relevant information. It is important to carefully plan and define metadata fields to ensure consistency and accuracy.
Search experiences are an integral part of SharePoint information architecture. By implementing a robust search functionality, users can easily locate content across the SharePoint environment. This involves configuring search settings, defining custom search scopes, and optimizing search results.
Personalized Content Experiences
Lastly, personalization is becoming increasingly important in SharePoint information architecture. By providing personalized content experiences, you can tailor the user experience based on individual preferences and needs. This can be achieved through features such as audience targeting and personalized web parts.
Collaboration among different roles, such as intranet owners, departmental business owners, IT admins, hub owners, site owners, content creators, and content consumers, is crucial for the successful implementation and maintenance of SharePoint information architecture.
By considering these elements and fostering collaboration, organizations can build a SharePoint structure that enhances productivity, facilitates knowledge management, and improves user experiences.