How To Build A SharePoint Intranet Site

Building a SharePoint intranet site requires a thorough understanding of your organization’s priorities and the needs of your audience. In order to create a successful intranet site, it is crucial to first plan for governance and identify key business initiatives. By reviewing your current intranet and utilizing resources such as the SharePoint Look Book and Guide to the Modern experience, you can gain valuable insights and inspiration on what is possible. Implementing governance measures for site provisioning, content management, navigation, and retention policies will ensure a well-organized and easily navigable intranet site.

Once you have established the foundation for your SharePoint intranet site, the next step is to implement and maintain it effectively. This involves aligning your projects with the identified business initiatives, creating and implementing intranet pages, and engaging with your users. Constant communication, measuring progress, and gathering feedback from users are essential for keeping your intranet site dynamic and relevant to the needs of your organization.

Collaboration and organization are key factors in building a successful SharePoint intranet site. By understanding your organization’s priorities, planning for governance, and implementing and maintaining your intranet site with user engagement and communication in mind, you can create a powerful tool that enhances collaboration and improves overall efficiency within your organization.

Planning and Governance for Your SharePoint Intranet Site

Effective planning and governance are crucial steps in building a successful SharePoint intranet site. To start, it’s essential to understand the key organizational priorities and the needs of your audience. By reviewing your current intranet, you can identify areas for improvement and gain insights into what works well. With this information, you can prioritize your business initiatives and align them with your organization’s goals.

SharePoint provides a range of tools and resources to help you in this process. The SharePoint Look Book offers real-world examples and inspiration for designing modern and functional intranet pages. It showcases the possibilities and helps you envision what your intranet site could look like. Additionally, the Guide to the Modern experience in SharePoint provides a comprehensive understanding of the different components available, allowing you to make informed decisions during the planning phase.

When it comes to governance, it’s important to consider various factors such as site provisioning, content management, navigation, and retention policies. By defining governance measures for these areas, you can ensure consistency and maintain control over your intranet site. Reviewing your existing intranet and engaging with site owners and new employees can help identify the specific business needs that should be addressed. By evaluating your initiatives based on their impact, user engagement, implementation time frame, and return on investment, you can prioritize and plan your projects effectively.

It’s worth noting that building a SharePoint intranet site does not end with implementation. Ongoing management and maintenance are crucial for its success. Constant communication with stakeholders is key to ensuring that the intranet meets their needs and remains relevant. Measuring progress against predefined metrics and regularly gathering feedback from users allows you to make necessary adjustments and continuously improve the user experience. By following these best practices, you can build and maintain a highly functional SharePoint intranet site that supports collaboration and enhances organizational productivity.

Planning Steps Governance Measures
Understand organizational priorities Define site provisioning policies
Review current intranet Establish content management guidelines
Identify and prioritize business initiatives Create a clear navigation structure
Align projects with organizational goals Implement retention policies

Implementing and Maintaining Your SharePoint Intranet Site

Once the planning is complete, it’s time to implement and maintain your SharePoint intranet site for maximum user engagement and collaboration. With SharePoint, building highly functional intranet pages is quick and easy, even without coding knowledge. The SharePoint Look Book provides examples of the possibilities, while the Guide to the Modern experience in SharePoint offers a comprehensive understanding of the different components available.

When implementing your SharePoint intranet site, it’s crucial to consider governance measures such as site provisioning, content management, navigation, and retention policies. Reviewing your current intranet and engaging with site owners and new employees can help identify and prioritize the business needs that should be addressed.

Once you have identified your business initiatives, it’s important to evaluate them based on their impact, user engagement, implementation time frame, and return on investment. By aligning and planning your projects accordingly, you can ensure a smooth implementation process.

Creating and implementing intranet pages that cater to your organization’s specific needs is the next step in building a successful SharePoint intranet site. Regular communication with users, measuring progress, and gathering feedback are essential for maintaining user engagement and ensuring continuous improvement.

Remember, a well-maintained SharePoint intranet site can transform collaboration and communication within your organization. By following these implementation and maintenance practices, you can maximize the benefits of SharePoint and create a highly effective intranet platform for your organization.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.