How To Backup SharePoint List

Learn the essential steps on how to backup SharePoint list, ensuring data security and business continuity.

To backup a SharePoint list, there are several options available. One option is to use the native backup solutions provided by SharePoint itself. This can be done through PowerShell or the Central Administration interface. With PowerShell, users can establish a connection with the SharePoint site and use the “Get-PnPFile” command to backup specific files or folders to a local folder. Alternatively, using the Central Administration interface, users can select the desired site collection and specify a local path for the backup file. However, there are some disadvantages to using these native backup options, such as the lack of auto-backup for new sites and the need for PowerShell or another tool to ensure versioning settings are correct.

In terms of recovery, if a SharePoint site has been mistakenly deleted, it can be restored using the native options provided by SharePoint. Users with site collection admin permissions can go to the Site Settings and access the Recycle Bin. From there, they can select the deleted site and click on the “Restore” option to recover it. However, it’s important to note that deleted sites are only stored for a maximum of 90 days, and there is a quota on the amount of data that can be stored in the recycle bin.

Alternatively, users can opt for third-party backup solutions, such as CloudAlly, which offer faster and easier backup and recovery options for SharePoint data. These solutions provide seamless recovery from any point-in-time and ensure business continuity in the event of a breach.

Native Backup Solutions in SharePoint

To backup a SharePoint list, you can utilize the native backup solutions provided by SharePoint itself, including PowerShell and the Central Administration interface. With PowerShell, users can establish a connection with the SharePoint site and use the “Get-PnPFile” command to backup specific files or folders to a local folder.

An alternative option is to use the Central Administration interface, where users can select the desired site collection and specify a local path for the backup file. These native backup solutions offer convenience and familiarity to SharePoint users, as they are seamlessly integrated into the platform.

However, it’s important to be aware of the limitations of these native backup options. One disadvantage is the lack of auto-backup for new sites. Users need to manually initiate the backup process for new sites, which can be time-consuming and prone to human error.

Another consideration is the need for additional tools, such as PowerShell, to ensure versioning settings are correctly backed up. Versioning is an important feature for tracking changes in SharePoint documents, and it’s essential to preserve this information during the backup process.

Native Backup Solutions in SharePoint
Convenience and familiarity
Lack of auto-backup for new sites
Additional tools required for versioning settings

In summary, the native backup solutions provided by SharePoint, such as PowerShell and the Central Administration interface, offer convenient options for backing up SharePoint lists. However, it’s important to be aware of their limitations, such as the lack of auto-backup for new sites and the need for additional tools to ensure versioning settings are correctly preserved. Consider these factors when choosing the backup solution that best suits your organization’s needs.

Third-Party Backup Solutions for SharePoint

Alternatively, users can opt for third-party backup solutions, such as CloudAlly, which offer faster and easier backup and recovery options for SharePoint data. With CloudAlly, users can securely backup their SharePoint lists and ensure seamless recovery from any point-in-time. This means that in the event of data loss or a breach, users can easily restore their SharePoint lists to a previous state.

One of the key advantages of using CloudAlly is its user-friendly interface, which simplifies the backup process. Users can easily configure backups for their SharePoint lists and schedule automated backups, ensuring that their data is always protected. CloudAlly also provides a centralized dashboard where users can monitor the status of their backups and easily restore specific files or folders if needed. This makes the entire backup and recovery process faster and more efficient.

Furthermore, CloudAlly ensures business continuity by offering advanced features such as unlimited retention of backups and granular recovery options. This means that even in the event of a major data loss or system failure, users can quickly recover their SharePoint data without any disruption to their business operations. CloudAlly also provides robust security measures, including encryption and secure data storage, to ensure the confidentiality and integrity of the backed-up data.

In conclusion, while SharePoint provides native backup options, third-party solutions like CloudAlly offer faster, easier, and more comprehensive backup and recovery options for SharePoint lists. By leveraging the advanced features and user-friendly interface of CloudAlly, businesses can ensure the protection of their SharePoint data and maintain business continuity in the face of any unforeseen events.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.