How To Assign The People For Folder In Document Library In SharePoint 2013

SharePoint 2013 allows you to assign specific individuals or groups to folders within a document library for efficient collaboration and document management.

To assign people for folders in a document library in SharePoint 2013, follow these simple steps:

  1. Go to the library or list and open it.
  2. Select Settings and then Library settings or List settings.
  3. On the Settings page, under Permissions and Management, select Permissions for this list or Permissions for this document library.
  4. To assign unique permissions, break permissions inheritance from the parent site by selecting Stop Inheriting Permissions.
  5. To grant unique permissions, select Grant Permissions on the Permissions tab.
  6. Enter the names of the people or groups you want to grant access to in the Enter names or email addresses… box.
  7. Choose the permission level you want to grant, such as Edit or Read only.
  8. Click Share to grant the permissions.

Note: If the list or library is inheriting from the parent, you won’t see the Grant Permissions option. In such cases, you can create a Windows Active Directory security group and grant access to the library or list for all the people in that group.

You can also change the permission levels and remove user permissions in SharePoint by following similar steps. Additionally, you can create folders in SharePoint by selecting + New and then Folder in the document library.

It’s important to note that folders by default do not accept metadata, but you can enable this feature by using the Quick Edit option and updating the desired fields.

Overall, these steps allow you to assign people for folders in a document library in SharePoint 2013 and manage their permissions effectively.

Step-by-step Guide to Assigning People for Folders in Document Library in SharePoint 2013

To assign people for folders in a document library in SharePoint 2013, follow these simple steps:

  1. Go to the library or list and open it.
  2. Select Settings and then Library settings or List settings.
  3. On the Settings page, under Permissions and Management, select Permissions for this list or Permissions for this document library.
  4. To assign unique permissions, first break permissions inheritance from the parent site by selecting Stop Inheriting Permissions.
  5. To grant unique permissions, select Grant Permissions on the Permissions tab.
  6. Enter the names of the people or groups you want to grant access to in the Enter names or email addresses… box.
  7. Choose the permission level you want to grant, such as Edit or Read only.
  8. Click Share to grant the permissions.

Note: If the list or library is inheriting from the parent, you won’t see the Grant Permissions option. In such cases, you can create a Windows Active Directory security group and grant access to the library or list for all the people in that group.

You can also change the permission levels and remove user permissions in SharePoint by following similar steps. Additionally, you can create folders in SharePoint by selecting + New and then Folder in the document library.

Enabling Metadata for Folders in SharePoint 2013

By default, folders in SharePoint do not accept metadata, but you can enable this feature using the Quick Edit option and updating the desired fields. This allows you to add additional information and categorize your folders based on specific attributes.

Steps to Enable Metadata for Folders:
1. Open the document library and go to the desired folder.
2. Select Quick Edit in the toolbar at the top.
3. Update the necessary metadata fields for the folder.
4. Click Stop Editing to save the changes.

By following these steps, you can assign people for folders in a document library in SharePoint 2013 and manage their permissions effectively. Additionally, enabling metadata for folders allows for better organization and retrieval of information within your SharePoint environment.

Additional Features and Tips for Managing Folder Permissions in SharePoint 2013

In addition to assigning people to folders, SharePoint 2013 offers several useful features for managing folder permissions within a document library. These additional features allow you to have greater control over who can access and interact with specific folders in your library. Here are some tips to help you effectively manage folder permissions:

  1. Break Permissions Inheritance: To assign unique permissions for a specific folder, you can break permissions inheritance from the parent site. This allows you to grant different levels of access to different users or groups within the same library.
  2. Grant Unique Permissions: Once you have broken permissions inheritance, you can grant unique permissions to individuals or groups. This means you can specify different permission levels for different folders. For example, you may want certain users to have read-only access to some folders while allowing others to edit or contribute to specific folders.
  3. Change Permission Levels: SharePoint 2013 allows you to easily change permission levels for folders. This means that if you need to update the access rights for a particular user or group, you can do so without affecting the permissions of other folders.
  4. Remove User Permissions: If you need to revoke access to a folder for a specific user or group, SharePoint 2013 makes it simple to remove their permissions. This ensures that only authorized individuals have access to sensitive or confidential information.

It’s important to note that SharePoint 2013 also enables you to create folders within a document library. This allows you to organize your files and documents in a hierarchical structure, making it easier to find and manage content. To create a folder, simply select the “+ New” option and choose “Folder” in the document library.

One thing to keep in mind is that by default, folders in SharePoint 2013 do not accept metadata. However, you can enable this feature using the Quick Edit option. With Quick Edit, you can update the desired fields and add metadata to your folders. This can be useful for categorizing and tagging your documents, making them easier to search and filter.

Summary

In summary, SharePoint 2013 provides several additional features and tips for managing folder permissions within a document library. These features allow you to break permissions inheritance, grant unique permissions, change permission levels, and remove user permissions. Additionally, you can create folders to organize your content and enable metadata for better categorization and searchability. By utilizing these features, you can effectively manage access to your folders and ensure that the right individuals have the appropriate level of permissions.

Feature Description
Break Permissions Inheritance Allows you to assign unique permissions for a specific folder by breaking inheritance from the parent site.
Grant Unique Permissions Enables you to grant different permission levels to different users or groups for specific folders.
Change Permission Levels Allows you to easily update and modify the permission levels for folders as needed.
Remove User Permissions Enables you to revoke access to folders for specific users or groups.
Create Folders Provides the ability to create folders within the document library for better organization of files and documents.
Enable Metadata Allows you to add metadata to folders using the Quick Edit option for improved categorization and searchability.

Enabling Metadata for Folders in SharePoint 2013

By default, folders in SharePoint 2013 do not accept metadata, but you can enable this feature to enhance organization and search capabilities within your document library. Metadata allows you to add descriptive information to your folders, making it easier to categorize, search, and filter your documents.

To enable metadata for folders, follow these steps:

  1. Go to the document library where you want to enable metadata.
  2. Select the folder for which you want to enable metadata or create a new folder.
  3. Click on the “Library” tab in the ribbon and select “Quick Edit” to enter the edit mode.
  4. In the Quick Edit view, you will see all the columns and fields available for your document library.
  5. Locate the field that you want to enable for your folders and click on the column header.
  6. In the drop-down menu, select “Edit Column” to access the column settings.
  7. In the column settings, under the “Additional Column Settings” section, check the box that says “Allow management of content types”.
  8. Click “OK” to save the changes.
  9. Exit the Quick Edit mode by clicking on the “Stop” button in the ribbon.

Once you have enabled metadata for folders, you can start assigning values to the enabled fields. This will make it easier to classify your documents and retrieve them based on specific criteria.

Remember that enabling metadata for folders is optional and should be done based on your organization’s specific requirements. It can greatly enhance the efficiency and usability of your document library, particularly if you have a large number of folders and files to manage.

In conclusion, by enabling metadata for folders in SharePoint 2013, you can effectively organize and search for documents within your document library. Take advantage of this feature to improve the overall functionality and accessibility of your SharePoint system.

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