How To Assign Read Only Access In SharePoint Site

Assigning read-only access in a SharePoint site is essential for managing document permissions and ensuring streamlined collaboration.

To assign read-only access in a SharePoint site, follow these steps:

  1. Click the gear icon on the top right and select “Site permissions.”
  2. Click “Advanced permissions settings.”
  3. On the page that appears, click “Grant Permissions.”
  4. Enter the name or email address of the user you want to add and click “SHOW OPTIONS.”
  5. Make sure the “Send an email invitation” checkbox is checked.
  6. Select the desired permission level from the dropdown menu.
  7. Click “Share” to assign the read-only access.

To view the members of a group and the permission levels, click on the respective groups or permission levels.

It’s important to note that you can change the permission level at any time as needed.

Another way to achieve read-only access in SharePoint Online is by using site policies. Follow these steps:

  1. Go to the site collection settings and click on “Site Policies” under Site Collection Administration.
  2. Create a new policy and give it a name, such as “Read-only.”
  3. Check the option “The site collection will be read only when it is closed.”
  4. Apply the policy and close the site using the “Site Closure & Deletion” option.

By following these steps, you can assign read-only access to users in a SharePoint site and make the site read-only using site policies in SharePoint Online.

Using Site Policies to Achieve Read-only Access in SharePoint Online

Another way to assign read-only access in SharePoint Online is by utilizing site policies, which provide a reliable method for enforcing read-only permissions on a site. Site policies allow administrators to define specific rules and settings that determine the access and capabilities of users within a SharePoint site.

To implement read-only access using site policies, follow these steps:

  1. Go to the site collection settings and click on “Site Policies” under Site Collection Administration.
  2. Create a new policy and give it a name, such as “Read-only.”
  3. Check the option “The site collection will be read-only when it is closed.”
  4. Apply the policy and close the site using the “Site Closure & Deletion” option.

By following these steps, you can assign read-only access to users in a SharePoint site and make the site read-only using site policies in SharePoint Online. This ensures that users can only view the content and prevents them from making any changes or modifications.

Site policies offer a flexible and efficient way to manage permissions and control access within a SharePoint Online environment. They provide administrators with a powerful tool for maintaining data integrity and limiting user actions within a site. By utilizing site policies to enforce read-only access, organizations can securely share information while ensuring that critical data remains protected from unauthorized modifications.

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