SharePoint offers powerful collaboration features, and one of the key functionalities is the ability to allow external sharing of content. By enabling external sharing, organizations can enhance their collaborative efforts and streamline the sharing process in a secure manner. However, to make use of this feature, certain permissions and settings need to be configured.
Step 1: Ensure the necessary permissions
To change the external sharing settings in SharePoint, you must have administrative privileges. Specifically, you need to be a Global Administrator or SharePoint Administrator in Microsoft 365. It is important to note that site owners do not have the ability to modify these settings.
Step 2: Access the external sharing settings
To access the external sharing settings, navigate to the new SharePoint admin center and select the desired site from the Active sites section. Once selected, go to the Settings tab and click on “More sharing settings”. This will open up a menu with various options related to external sharing.
Step 3: Configure the sharing options
Within the “More sharing settings” menu, you can choose an external sharing option that aligns with your organization’s requirements. Additionally, you have the option to limit sharing by domain if desired. Furthermore, you can customize the guest access expiration setting and the default sharing link type or permissions for the site. It is important to review and adjust these settings based on your organization’s collaboration needs.
It is worth mentioning that the availability of certain settings may be dependent on your organization-level configuration in Azure Active Directory. Therefore, it is recommended to review the external collaboration settings in Azure Active Directory alongside your SharePoint and OneDrive sharing setup.
By following these step-by-step instructions, you can enable external sharing in SharePoint and harness the full potential of its collaborative features. Simplify the sharing process and enhance collaboration within and outside your organization.