How To Add SharePoint Files To File Explorer

Adding SharePoint files to File Explorer is a seamless process that can greatly enhance your productivity. There are multiple methods you can use to achieve this.

One option is to sync SharePoint files and folders to File Explorer. This method allows you to permanently have access to your SharePoint files without taking up storage space on your device. You can do this by adding shortcuts to shared folders or using the sync function on your SharePoint and Teams files.

Another way to add SharePoint files to File Explorer is by mapping a network drive to SharePoint. However, it’s important to note that this method may be affected by the deprecation of Internet Explorer in August 2021. The process involves retrieving the address details of the SharePoint site or library, adding the SharePoint document library to Trusted Sites in Internet Explorer, and mapping a drive to your SharePoint document library.

An alternative method is to turn on Files On-Demand in OneDrive. This feature allows you to sync files from your Microsoft 365 or SharePoint site libraries to your computer, giving you offline access and the ability to work with the files in your file system. You can add shortcuts to libraries and folders in OneDrive or use the sync button in the document library to sync the files to your local computer.

Adding SharePoint files to File Explorer provides numerous benefits, including quick access, simplified navigation, easy sharing, improved user acceptance, and the ability to synchronize changes made in File Explorer to SharePoint. However, it’s important to be aware of some limitations, such as the inability to add a specific SharePoint site or list to File Explorer and limited customization options.

In conclusion, by adding SharePoint files to File Explorer, you can streamline your workflow and access your files with ease. Choose the method that best suits your needs and start enjoying the benefits today.

Syncing SharePoint Files and Folders

One effective way to add SharePoint files to File Explorer is by syncing them with your device. This process allows you to permanently have access to the files and folders without taking up storage space on your device. There are a couple of methods you can use to achieve this.

To begin, you can add shortcuts to shared folders in File Explorer. This provides quick access to the SharePoint files directly from your device’s file system. Simply navigate to the desired folder in SharePoint, right-click on it, and select “Add shortcut to OneDrive.” The shortcut will then appear in your File Explorer, making it easy to locate and open the SharePoint files.

Another option is to use the sync function available in SharePoint and Teams files. This feature enables you to sync the SharePoint files to your local computer, allowing you to work with them as if they were stored locally. To use this method, navigate to the desired SharePoint document library, click on the “Sync” button, and follow the prompts to sync the files to your device. Any changes made in File Explorer will automatically sync back to SharePoint, ensuring that you have the most up-to-date version of the files.

By syncing SharePoint files and folders to File Explorer, you can simplify navigation and improve your workflow. It provides easy access to your files, allowing you to work with them directly from your device’s file system. Additionally, syncing ensures that any changes made are synchronized between File Explorer and SharePoint, eliminating the need to manually upload or download files. This method is particularly useful for teams that collaborate on SharePoint files, as it allows for seamless sharing and collaboration without the limitations of traditional file sharing methods.

Advantages of Syncing SharePoint Files and Folders:

The benefits of syncing SharePoint files and folders to File Explorer are numerous. Here are a few advantages:

  • Quick and easy access to SharePoint files directly from File Explorer
  • Improved navigation and workflow by working with files in your device’s file system
  • Automatic synchronization of changes made in File Explorer to SharePoint
  • Seamless sharing and collaboration with team members on shared SharePoint files

Overall, syncing SharePoint files and folders to File Explorer is a convenient and efficient way to add SharePoint files to your device. It simplifies access, improves collaboration, and ensures that your files are always up-to-date. Consider using this method to enhance your productivity when working with SharePoint files.

Method Advantages Limitations
Adding shortcuts to shared folders Quick access to SharePoint files from File Explorer Requires manual creation of shortcuts for each folder
Syncing SharePoint and Teams files Working with SharePoint files as if they were stored locally Requires syncing process and may occupy storage space on your device

Mapping a Network Drive to SharePoint

Another method to add SharePoint files to File Explorer is by mapping a network drive to your SharePoint document library. This allows you to easily access and manage your SharePoint files directly from File Explorer, providing a seamless integration between the two platforms.

To get started, you will need to retrieve the address details of your SharePoint site or library. This information can be found in the address bar of your web browser when you are viewing the desired SharePoint site or library.

Next, you will need to add the SharePoint document library to the Trusted Sites list in Internet Explorer. This step ensures that your SharePoint site is recognized as a trusted source, allowing you to map it as a network drive without any security issues.

Once you have added the SharePoint document library to Trusted Sites, you can proceed to map a drive to your SharePoint document library. This will create a shortcut in File Explorer that directly links to your SharePoint files, making them easily accessible with just a few clicks.

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Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.